3. To serve as the repository for
permanent historic records
of the University of North
Carolina Wilmington
4. To serve as a repository for
records, materials, and artifacts of
enduring historical and cultural value
to the University of North Carolina
Wilmington and the Lower Cape Fear
region
5. Special Collections was established in 1970
◦ Historical university records
◦ Rare books
◦ Manuscript collections
Special Collections expanded in 1998
◦ University Archives moved to the other side of the
library on the 2nd floor
Special Collections and University Archives
◦ Operate as separate administrative units
◦ Coordinate activities and strategic planning
9. Administrative history
Student life
Athletics
Physical development of campus
Evolution of academic programs
Faculty and staff biographical
information
10. Publications (print and digital)
Other
◦ Manuscript collections
Unpublished primary source material
◦ Maps, drawings, prints
◦ Videos, films, audio recordings
◦ Objects
◦ Textiles
12. “Public Record” is any documentary material or
artifact
Regardless of physical form or characteristics
(paper, electronic, video, film, digital, photogra
ph, audio, etc.)
Made or received
In the course of university business
Also, computer database indices
Mitcham, Z. , Miller, S., & A. Riggins. (2010). “Keep it, file it, delete it, shred
it, or archive it.”
http://uncw.edu/generalcounsel/documents/recordsworkshopSpr2010.pdf
13. Student educational records and FERPA
Personnel records and the NC Personnel Records
Act
Trade secrets
Certain law enforcement records
Library user records
Medical and psychological records
Social security numbers, credit card numbers, etc.
Bids for State contracts prior to award of the
contract
Attorney-client privileged documents
Minutes of closed meetings
14. Student records (FERPA directory
information and ~15 exceptions)
Personnel File
(name, age, compensation, title and
office, date of employment, date of most
recent salary change, date of most recent
action, date employment began, and
employment contract)
15. University records in Archives are public
records of enduring
historical, legal, administrative, or fiscal value-
-open and available to the public.
17. 4,169 items published by the university or its
departments. Publications include university
catalogs and bulletins, student
newspapers, yearbooks, alumni
magazines, newsletters, and more.
18. Publications in Archives cannot be checked
out.
Special handling and care (acid-free
boxes, risers instead of labels)
19. Donate 2 hard copies of UNCW publications
or 1 copy of paid publications to University
Archives, Randall Library, Box 5616.
Email link or PDF to rigginsa@uncw. Send
hard copies and PDFs to State Publications
Clearinghouse (10 copies / 5 copies for paid
publications).