Join Creative Sharepoint for this webinar: How to Deliver Internal Communications with a SharePoint Intranet

1. How to Deliver Internal Communications
with a SharePoint Intranet

2. Communicate with a SharePoint Intranet
1 2 3 4
Communica Collaborate Automate Analyse
te on key tasks key business key business
key business and projects processes data
information

3. Agenda
Overview of Communication Needs
Top-down, bottom-up and peer-to-peer communication
Basic Communication Features in SharePoint
Basic sites, apps, web parts and branding
Advanced Communication Features in SharePoint
Advanced sites, custom web parts, publishing, targeting and branding
Overview of Communication Features
Developing from basic to advanced communication features

4. Overview of
Communication
Needs

5. Overview of Communication Needs
Top Down Bottom-up Peer-to-peer

6. Basic
Communication in
SharePoint

7. Communication Sites (basic)
Team Sites Blog Site
Home
Departmen Departmen Departmen
Blog
t t t

8. Team Sites
Content Editing
Add rich text content (e.g. a welcome message or
instructions) and share it on a page
Announcements
Communicate news items and other short bits of
information in a list and on a page
Document Libraries
Store documents (e.g. policies & procedures)
and share them in a library and on a page

9. Team Sites (continued)
Promoted Links
Display links (e.g. to other applications) in a visual
format in a list and on a page
Contacts
Store contacts (e.g. employees or customers)
and share their details in a list and on a page
Calendar
Communicate upcoming events (e.g. meetings)
in a calendar format in a list and on a page

10. Company-wide
Links to other applications
announcements
Libraries for important
documents
List of all staff by department
Calendar for company-wide events

11. Blog Sites
Rich Media
Insert videos from your computer, elsewhere on
SharePoint or embed them from YouTube
Likes / Comments
Display threaded comments after a blog and
allow users to “Like” popular posts
Sharing
Share blog content via alerts, RSS or through
email

12. Likes / comments for readers
Embed rich media, including YouTube
videos
Keep followers updated with
RSS

13. Branding (basic)
Logo
Upload your company or brand logo to the “master page” of the intranet
site so that it is displayed on all pages
Navigation
Customise the global (top) and current (left-hand) navigation to make
your content findable for users.
Themes
Change the „look and feel‟ of your site easily using a theme, allowing
you to change background images, fonts, page layouts and more

14. Change the site logo
Drag and drop a site
background
Change the layout of your
navigation
Change the colour of
titles, hyperlinks and more
Change the site fonts

15. Advanced
Communication in
SharePoint

16. Communication Sites (advanced)
Publishing Sites Blog Site
Home
Departmen Departmen Departmen
Blog
t t t

17. Publishing Sites
Content Approval
Automatically route new content to one or more
approvers before publishing it to everyone
Content Rollup
Consolidate and display content from a variety of
lists and libraries across many sites in a single
area
Cross-site Publishing
Control content in a single „authoring‟ location
and surface it in multiple „publishing‟ locations

18. Publishing Explained
1. Content is added to lists and
Content Rollup libraries in multiple sites
Home 2. Select content from across these
locations is displayed on a single site
Departmen Departmen Departmen
Blog
t t t
1. Content is created in a
Cross-site Publishing single, ‘authoring’ location
Home 2. That version of content is displayed
across multiple ‘publishing’ locations
Departmen Departmen Departmen
Blog
t t t

19. Publishing Sites (continued)
Audience Targeting
Tailor the content displayed to different users
based on their “audience” criteria (e.g.
department)
Device Targeting
Tailor the content and layout of content displayed
to users based on their device (e.g. mobile or
tablet)

20. Targeting Explained
Audience Device
Finance HR Sales Laptop Tablet Mobile
Documents Page Layouts
Style Sheets
List items

21. Branding (advanced)
CSS
Customise the look and feel of your master page
(background, navigation etc.), page layouts and specific page elements
using a custom style sheet
Design Manager
Import designs (e.g. for a master page) from design packages created
using popular design programs such as Adobe Dreamweaver
jQuery
Add interactivity to SharePoint interface using jQuery (e.g. tabbed
content and animations)

22. Tabbed news web part
Custom master page
navigation
User-specific metrics + KPIS
Links to popular content

23. Overview of
Communication
Features

24. Feature Overview
Cost
Complexity

25. Thanks for watching!
Watch our ‘out-the-box’ demo
Use our step-by-step guide to build the basic intranet homepage shown
earlier in the presentation: http://bit.ly/YbrdMO
Read our communication case studies
See how we‟ve delivered advanced intranet communication solutions
for other organisations: http://bit.ly/ZZzhBT
Get in touch for more information
Ready to take your intranet communication to the next level? Get in
touch to find out how we can help: Richard.barrett@creative-
sharepoint.com