Simple rules about running effective business meetings

1. EFFECTIVE MEETINGS
And effective communication before & after
Anya Dvornikova, 21/05/2015

2. What do
you HATE
about our
meetings?

3. Effective meetings…
• Productive
• Satisfying
• Shorter

4. Before the meeting
• Agenda
• Schedule
• COMM channels

5. AGENDA
• More than just headings
• Mark what will be discussed and decided
• Information needed and who is
responsible for
• Timing (importance, not urgency)
• Order (logical sequences)

6. AGENDA STRUCTURE
• Check in
• Point
• Point
• ….
• Miscellaneous
• Check out

7. SCHEDULE
• Personal communication
• Doodle.com
• Google Calendar

8. COMM CHANNELS
• ONLY ONE!

9. During the meeting
• Roles
• Life hacks

10. ROLES
• Discussion Leader
• Time Keeper
• Note Keeper

11. Discussion leader: UNITE, MOBILIZE, FOCUS
• Getting the meeting started on time
• Defining the topic
• Assigning the roles
• Keeping on the discussion track
• Summarizing
• Encouraging general participation
• Keeping the discussion from becoming one sided
• Getting at the root of the matter
• Concluding the question
• If a member misses a session…
• Evaluating the discussion

12. ROLES
• Discussion Leader
• Time Keeper
• Note Keeper

13. LIFE HACKS
• Talking Piece
• Special Corner
• Attention Catchers

14. After the meeting
• Resume
• First action step

15. Questions?

16. LET’S TRY!