Boyoung Chase & Mark Jenkins - Open Education Conference, Nov. 18-20, 2015, Vancouver, Canada.

1. An Implementation Model for
Open Licensing Policy:
A Case of Washington Community and
Technical Colleges System
Boyoung Chae & Mark Jenkins
Washington State Board for Community and Technical Colleges

2. Background
• SBCTC Strategic Technology Plan
“We will cultivate the culture and practice of using
and contributing to open educational resources”
“Whenever possible, eliminate published textbooks
in favor of free, open, online materials”

3. Background
• Open Licensing Policy
“All digital software, educational resources and
knowledge produced through competitive grants,
offered through or managed by SBCTC, will carry a
Creative Commons Attributions license."

4. • Each grant project hires open licensing experts
and assigns them to each grant cohort.
• Open licensing experts
– clear the copyright permissions for all materials
produced,
– assume responsibility for releasing the end-products
under a Creative Commons Attribution License, and
– provide individualized guidance for grantees in finding
and adopting OER
Initial Implementation Plan:
Strategies

5. • Participants’ lack of understanding about open
licensing created significant difficulty in
communication.
• Grantees need an OER guide with samples,
template, and rubric.
• CC BY licensing requirements need to be
communicated properly before and during the
grant application process.
Initial Implementation Plan:
Lessons

6. Revised Implementation Plan:
Strategies
• Require grantees to complete training on how
to find and apply open educational resources.
• Integrate CC BY licensing requirement into the
grant application process.
• Provide a customized OER guide with samples,
templates, and rubrics.
• Provide ongoing support from training to
counseling to troubleshooting.

7. • Each unit in the Education division is
responsible for releasing work under CC BY.
• SBCTC eLearning unit provides support
(training, consultation, and troubleshooting).
• All divisional units designate staff to be
responsible for the open licensing of grant-
funded work.
• Instead of one agency repository for all
resources, multiple options will be offered.
Revised Implementation Plan:
Guidelines

8. Revised Implementation Plan:
Recommended Steps
Step 1. Getting Ready
• Review the guidelines on the Open Licensing
Policy Implementation webpage.
• Complete “How to Use OER”, a 2-week online
training course provided by SBCTC eLearning
& Open Education.

9. Revised Implementation Plan:
Recommended Steps
Step 2. Contracting
• Create a license statement and copyright
statement and add them to contracts, grant
agreements, and/or Online Grants
Management System.
• Provide a grant guide that includes the
information about the CC licensing
requirement.

10. Revised Implementation Plan:
Recommended Steps
Step 3. Training
• Organize an OER training opportunity for all
grantees to help them understand the CC
licensing requirement.

11. Revised Implementation Plan:
Recommended Steps
Step 4. Sharing
• Ensure that grantees create digital artifacts that
can be shared.
• Store the materials in one of the places below or
a place easily accessible to the public.
– Open Washington Canvas Commons
– Open Washington YouTube Channel
– Open Washington Vimeo Channel
– Open Washington Google Drive
• Add the licensing statement in the chosen
repository.

12. Revised Implementation Plan:
Recommended Steps
Step 5. Reporting
• Fill out the online Open Policy Reporting form
with the link to the digital artifact and type of
license. This information will be published on
the Open Policy Implementation page.

13. Current Status
• In 2014-15, SBCTC gave out over 120 competitive
awards totaling more than $17,500,000
• Revised model has been applied to each of them.
Most projects are at the development stage.
• Project managers reported that this
implementation model helped the participants
properly apply the CC BY license to their work.

14. Challenges
• Differences in each division’s
– perception toward grant management
– level of experience in technology
– types of grant managed
– expectations toward the grantee’s role

15. Questions?
• Mark Jenkins
Director, eLearning and Open Education
Washington State Board for Community & Technical Colleges
mjenkins@sbctc.edu
• Boyoung Chae
Policy Associate, eLearning and Open Education
Washington State Board for Community & Technical Colleges
bchae@sbctc.edu