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Grant management 2012

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Grant management 2012

  1. 1. Grant ManagementSupportReaching Communities25 September 2012Richard Drape & Michelle DrummondFunding Officers
  2. 2. Grant Management SupportPurpose of presentation• To take you through the grant management lifecycle• Identify key monitoring requirements of our terms and conditions of grant• Provide support on how to measure and evaluate the impact of your project to enable longer-term sustainability
  3. 3. Grant Management LifecycleGrant set-up stageTelephone introduction•Grant offer letter• Setting up your grant form• Bank or Building society account details form• Starting your grant form• Bank details verification• Agree a formal start date• Arrange Induction call
  4. 4. Grant Management LifecycleInduction CallDuration – 15 to 60 minutes• Additional funding• Awards pack – Terms and conditions, additional, grant offer pack CDand URN.• Review targets – activities, indicators and outcomes• Monitoring – Risk level, grant management process – telephonemonitoring, end of year/grant reports and accounts, recruitmentrequirements.• Payments – Lead in, start date, payment schedule, revenue/capital• Publicity – Embargo, logo and materials
  5. 5. Activities/indicators/outcomesTargets based on need and demand from initialconsultation at application stage.• Current success rate – 96%Measuring targets:•Simple but effectively linked to targets•See exampleVariations:•Reporting changes and approval
  6. 6. Continuation fundingIntroduced last year and has a success rateapproximately 10%•Timelines – Application process takes 11 months.Mandatory evaluation report:•Evidence how the existing project is making a difference•Demonstrate that there is still a need for it to provideevidence of changing needs•Show what worked well and what could be done betterwith further funding
  7. 7. Benefits of Evaluation•Evaluation can:-help you to make strong relationships with your beneficiaries-ensure you know where improvements to your service or activitiescan be made- provide evidence about the effectiveness of your work for currentfunders and future funding applications- provide you with information that my help you to promote yourservice- let you know if you have reached your goals- help you to develop new partnerships
  8. 8. How will you MEASURE andEVALUATE your activities?Decide on the data you will collect and how you willcollect itExample• The number of people taking part using sign-up sheets• The feedback from beneficiaries on their experience of thesession, after they have participated• Feedback from people who didn’t take part to find out why• Feedback from partners/external agencies on how the activitywas delivered, what worked well and any issues that arose.
  9. 9. Monitoring Methods Advantages DisadvantagesInformal chats Allows people to Can be difficult to open up capture informationQuestionnaires Easy way to collect Response rate may be lots of data poorComments cards Quick and easy to May only get a low organise level of responseInterviews Can reveal honest Very time consuming feedback to organiseDiscussion groups Good for insight, One person may especially at the dominate/lead the beginning of a discussion project
  10. 10. Evaluation ChecklistChecklistWhat is your goal? OutcomesHow will you measure your success? Monitoring methodsWhat were the outcomes? ResultsWere the aims and objectives Analysisachieved?Were there any unexpected Evolution of project to meetoutcomes? changing needs
  11. 11. Making a differenceLonger-lasting Impact
  12. 12. Any questions?Who? What? Why? Where? When?