Residential Life Guidelines 2014-2015

RESIDENTIAL LIFE Boarder Guide Booklet
2014-2015
_______________________________________________________________
IMPORTANT PHONE NUMBERS
Dorm Cell Phone (205) 337-7168 Clinic Cell Phone (205) 937-6637
Mr. Rodgers’ Cell Phone (205) 201-0122
Mr. Rodgers’ Email: brodgers@indiansprings.org
Mr. Arner’s Email: parner@indiansprings.org
@issreslife

Table of Contents
Communication ........................................................................................................................................... 3
Community Dining ...................................................................................................................................... 3
Daily Sign-Out ........................................................................................................................................... 4
Dorm Visitation ......................................................................................................................................... 4
Fire/Tornado Drills .................................................................................................................................. 5
Furnishings ................................................................................................................................................. 5
Illness .......................................................................................................................................................... 5
Keys & Keycards ........................................................................................................................................ 6
Laundry Room ............................................................................................................................................. 6
Medication .................................................................................................................................................. 7
Medical/ Dental Appointments .............................................................................................................. 7
Quiet Hours ............................................................................................................................................... 7
Room Inspection/Dorm Cleanliness ...................................................................................................... 7
Senior Night Out ...................................................................................................................................... 8
Study Hall ................................................................................................................................................... 8
Transportation Requests......................................................................................................................... 9
Weekend Recreation Activities ............................................................................................................. 9
Weekend Sign-Out ................................................................................................................................... 9
Dorm Meeting ............................................................................................................................................ 9
Important Hours of Note ..................................................................................................................... 10
Dining Hall ............................................................................................................................................... 10
Library/ Tech Lab..................................................................................................................................... 10
Student Health Clinic .............................................................................................................................. 10
Laundry Room Doors .............................................................................................................................. 10
Internet Access (In the Dorms) ............................................................................................................... 10
Dormitory ................................................................................................................................................ 10
Meet Your House Parents ..................................................................................................................... 11
APPENDIX A: LEARNING THROUGH LIVING: HOW TO DO LAUNDRY............................. 12
APPENDIX B: LEARNING THROUGH LIVING: HOW TO CLEAN YOUR DORM ROOM .. 14
APPENDIX C: FIRE EVACUATION PROCEDURES ........................................................................ 15

Check-In/Lights Out
 All boarders must be report to the Commons Room at 10:00p.m.on Sunday-Thursday for Check-In. Any 9th -11th grade boarder wishing to
leave the dorm after 10:00 to continue their studies at the Tech Lab or
the
library must get permission from the House Parent. Such requests are granted at the discretion of the House Parent and should occur only when additional time in those facilities can be justified. These students
must return to the dorm by 11:15p.m. and check-in directly with the House Parent. 9th graders must return by 10:30p.m. and be prepared to have Lights Out by 10:45p.m.
 All 8th & 9th grade boarders must be in their beds with lights out by 10:45p.m.
 All 10th and 11th grade boarders must be in their beds with lights out by 11:30p.m.
 Students may request an additional hour of lights for study. Such requests must be made to the House Parent by 10:00p.m., and requires that students begin work in their room no later than 10:00.
 All seniors (12th grade) must be in their rooms by 11:30p.m. Sun-Thurs
Communication
 It is essential that all boarding students check their school provided email address daily. This will be the main mechanism for communicating important information. If
you have a Smartphone, it can be setup to receive your Springs email directly- see
Mr. Williams.
 The School Website’s Dorm Group will also be used to access the Residential Life portal on the Indian Springs School website. This portal will be used to post information, post pictures from Residential Life functions, etc.
 A Facebook Group has been created soley for Boarders, Parents and Faculty. To
join,
Search for ResLife 2013-2014. Click Join. You will be approved by the
Administrator.
 Updates are also posted to Twitter @issreslife frequently, so Follow us or visit www.twitter.com/issreslife
Community Dining
 All boarding students must attend Community Dining at 6:00p.m. every Wednesday in the Dining Hall.
 Permission to miss Community Dining can only be granted by Mr. Rodgers.

Daily Sign-Out –THIS IS THE MOST IMPORTANT RULE
 All boarding students who wish to leave campus at any time must sign-out with a faculty member on duty who will record the information regarding their departure in “The Book.” They must speak with you face to face and verify your permissions. It is advisable to be aware of your permissions.
 Signing Out in the “The Book” should be specific: including your driver’s full name, your specific destination, and your cell phone number or the driver’s cell phone number. You will be issued a Gate Pass that you must give to the guard.
 The only location students who are walking may sign out to is Sunny’s
convenience store- located directly across Highway 119. You may never walk there after dark.
 Leaving Campus before the last block of the day (3:22p.m.) is not allowed until parental permission is communicated to the Front Office or the Dean of Counseling and Residential Life. Each occurrence requires separate parental permission.
 After completion of the final block (3:22PM), all boarders who have filed parental permission forms with the Dean of Student Life may leave campus after they sign-out with faculty on duty. The faculty member will check all permissions at this time to ensure compliance with the wishes of the students’ parents.
 All students who have signed-out must return to campus by the following times:
o Sunday – Thursday – 7:15p.m.
o Friday & Saturday – 12:00a.m. (Must actually be in the dorm by this time.)
 Failure to comply with proper sign-out procedures will result in a Judiciary record being written.
Dorm Visitation
 No visitors or Day Students are allowed in either dorm during the academic day.
 Any non-ISS visitor to campus must be signed in with the faculty member monitoring “The Book.”
 After 3:22p.m Mon.-Thurs., properly checked-in visitors and non-boarding ISS students are allowed in both dorms, provided they are accompanied at all times by dorm
residents. Visitation Hours will be posted on the Commons Room doors. Specific hours for coed visitation will be established by each dorm at the beginning of the Fall semester.
 A DORM VISITORS LOG can be found in the Commons Room. Any Visitors to the Dorm must sign in and out and have a specific student that they are a guest of.

Fire/Tornado Drills
 Fire evacuation procedures are listed as APPENDIX C of this booklet.
 Boarding students will be briefed on evacuation procedures during the dorm orientation process.
 Random Fire Evacuation Drills will be held during the year. During this time, follow the evacuation procedures for your area.
 During the sounding of a Tornado Warning Siren, all boarding students must
remain the dorms inside an interior suite. House Parents will be monitoring the weather reports and give further direction.
Furnishings
 Furniture may not be disassembled (shelving units removed from the desktops, bunk beds stacked, etc.)
 Mattress pads must remain on the mattresses at all times.
 Sticky Tack is the only adhesive that may be used for mounting anything to any surfaces within the dorm. NO OTHER ADHESIVES MAY BE USED ON ANY SURFACE. Damages to surfaces will be charged home. Follow the removal directions or ask for help to avoid damage.
 Students will complete a thorough checkout room inspection with a House Parent. During this time, any damages or missing room furnishings will be noted. Student and House Parent will sign the Room Checkout Form and the Business Office will receive a copy to bill for any applicable charges.
Illness
 The Student Health Clinic is open from 7:30a.m-3:30.m. Monday-Friday, holidays excluded.
 If you are sick and feel it will prohibit you from attending class, you must report to the Clinic prior to the beginning of class. If the nurse determines that you should not go to class, you will be cared for in the Clinic and teachers will be notified of your excused absence.
 Outside of these hours, the House Parent on Duty has access to over-the- counter medications that they can dispense if your parents have completed the permission forms for the specific medication needed.
 At the discretion of the nurse, you may be required to remain in your room for the remainder of the evening and not come into contact with other students. If you have a roommate, precautions will be taken to give you

a separate room to avoid spreading your illness. A House Parent will bring you dinner and check on you throughout the evening.
Keys & Keycards
 Students are to always have their keys and keycards with them. Outside doors are NEVER to be propped open for
safety and security reasons.
 If you lose either of these, immediately notify a
House Parent and a replacement will be issued. Your
account will be charged for the replacement of these
items.
 Replacement Fee: Keycard- $5 Key- $60
Laundry Room
 The dormitories have washer and dryers available at no charge. See Appendix B
 Students are expected to use the white boards on each machine to indicate
whose items are in the machine. Write Name & Phone Number.
 Please remove your articles in a timely manner from the washers and
dryers. Keep track of the exact time your clothes will be done based on the
cycle time on the digital readout of the machine.
 If you need to use a washer or dryer and someone else’s items occupy it,
and the cycle is complete, carefully remove the items and place them on top
of the machine they were in (in a laundry basket). Do not remove another’s
items from the dryer, however, if they are not completely dry.
 Please clean dryer lint screens after each use.
 Please try to keep the laundry room clean and tidy.

Medication
 All medication (Prescription & Over-The-Counter) must be registered with the Clinic. Nurses will determine whether medication may be kept in the student’s room or must be stored in the Clinic.
 A Parent/Prescriber Form must be on file for all medications, including Over- The-Counter.
 If you take medication after Clinic Hours, it is your responsibility to get the medication from the Houseparent on Duty .
Medical/ Dental / Vision Appointments
 All medical/dental/vision appointments should be scheduled through the Nurse at the Clinic, who will coordinate care and transportation. This applies to students with their own vehicles, as well.
Quiet Hours
 Evening hours in the dorms are reserved for study and rest. All students should observe
Quiet Hours between 7:30 p.m. – 9:00p.m., and 10:00 p.m. – Lights out.
 Quiet Hours are interpreted as meaning noise is very limited, and that any activity that is heard outside of a respective dorm room is prohibited.
 Seniors outside the dorm from 9:00 – 11:30p.m. are to respect quiet hours and make sure their activities do not disturb those in the dorm.
 Abuse of these privileges can result in revocation and/or a Judiciary Record being written.
Room Inspection/Dorm Cleanliness
 Formal room inspection is held Sunday and Thursday evening at 10:00p.m. At that time, each dorm room and suite must meet the following criteria:
o All trash is taken to the outdoor trash cans, and fresh trash bags have been placed in receptacles.
o Floors are cleared of debris and swept or vacuumed as needed.
o Bathrooms are free of debris.
o All dirty clothes are placed in hampers or laundry bags.
o All dishes in the room are cleaned.
o Beds are made.
 In addition to formal room inspection, the common areas will be checked as well as the common restrooms for cleanliness nightly. Any messes in need of cleaning will be addressed by the Proctors and House Parents. This will entail identifying the party responsible for the mess, and ensuring it is cleaned prior to lights out. If proctors and House Parents are unable to determine responsibility, they will ask all dorm members to help in eliminating the mess.

Senior Night Out
 Seniors may take 1 night out a week. This allows the student to check-out after the last block of the day (3:22p.m.) following the required procedures and must return by (no later than) 10:30p.m. They may not leave on Wednesdays until the completion of Community Dining or First Sundays until
after Dorm Meeting.
 All seniors taking a Senior Night Out must sign-in with the House Parent on duty upon their return.
 Proctors and Monaghan Scholars may receive 2 per week.
Study Hall
All students are required to study quietly between 7:30p.m. and 9:00p.m. Sunday through Thursday.
Supervised Study Hall- In the Library
WHO
All New Students Until First Progress Reports
 All Returning Students Who Ended Year with a C- or Below
WHEN
 Every Evening Before An Academic Day Sun | Mon | Tues | Wed | Thurs
 7:30PM-9:00PM
 This means sitting down and studying, checked in, with all supplies needed for 90 mins. of homework/study/preparation for academic success by 7:30PM
WHERE
 Main Reading Room of Library ~ Not in Carrels
 This is a time for Independent Study - not Group Study
 Sit with laptops facing Study Hall Proctor
For those not in Supervised Study Hall
During this time, it is Quiet Hours in the Dorms for those not in Supervised Study Hall.
This is a time for quiet, independent study/preparation for academic success.
It is not a time for Facebook, videos, laundry, showers, etc.
Those lacking the self-discipline to use this time wisely may be assigned to Supervised Study Hall in the library.

Transportation Requests
 Boarders needing transportation need to make a formal request via e-mail or in person to the Nurse’s Office (for all medical appointments) or the Dean of Counseling and Residential Life (all other appointments.)
 Parental permission will be required for all appointments taking place during the academic day.
Weekend Recreation Activities
 Sign-up for Weekend Recreation activities will be emailed and posted to Facebook.
 Transportation for the activities is determined by the number of students who have signed-up.
 Students who have not signed-up for an activity, but wish to attend, will be allowed only if transportation is available.
Weekend Sign-Out- VERY IMPORTANT
 If leaving campus for the weekend, parental permission will be needed and student will need to sign out in “The Book.”
 If not returning home, Overnight Stay Forms must be completed. These can be found on the Dorm Group and the FB Group. Both the student’s parent (except for International Students with appropriate permissions) and the host families must be contacted by the Houseparent before approval is granted.
 It is equally important to sign back in promptly upon return so that we know
who is here and who is not. If your plans change, let us know and have a parent call.
Dorm Meetings
 Dorm Meetings will be held on a rotating schedule. These will take place on Sundays and a schedule will be posted. Proctors will assist in reminding boarders about this. The FB Group will also be used as a reminder.
 Purpose: To discuss issues in the dorms, suggest Weekend Recreation activities, and share important information focused on enriching the Residential Life experience & getting to know everyone on a deeper level.

Important Hours of Note
Dining Hall
To Be Posted in the Commons Room and On the Dining Hall Door
Library/ Tech Lab
7 AM – 11:00PM Monday-Thursday 9 9:00AM-11:00PM Friday and Saturday
Student Health Clinic
Monday-Friday (Only on days School is in Session) 7:30a.m.-3:30.m.
Laundry Room Doors
Hess Hall: Key Cards will open these between 8:00a.m. and 11:00p.m. Goodrich Hall: Key Cards will open the East Wing Laundry Room doors between 6:00PM-10:30PM Proctors and Monaghan Scholars can open the doors for you, if needed, outside of these times.
Internet Access (In the Dorms)
Sunday-Thursday 6:30a.m.-Midnight Friday-Saturday 6:30a.m.-1:30a.m.
Dormitory
Without specific permission from a Residential Life Staff Member, no student is to be outside of the dormitory between the hours of 11:30p.m. – 6:30a.m. (Sunday-Thursday) and 12:00a.m.-6:30a.m. (Friday and Saturday). Town Hall
 All areas of Town Hall will be locked at 7:30p.m. Specific permission to unlock these areas can be requested of House Parents on Duty.
 Seniors will have the privilege of utilizing the Blue Student Lounge until 11:00p.m.

Meet Your House Parents
Brian Rodgers
Holly Rodgers
House is located adjacent to the GIRLS DORM (SOUTH WING) Across from the Clinic.
Bob Pollard
Lori Pollard
House is located adjacent to the BOYS DORM (EAST WING) Across from the Gym.
Jim Ellington
Diane Sheppard
Ms. Sheppard’sHouse is located adjacent to the GIRLS DORM (NORTH WING) Mr. Ellington’s House is located in the Townhouses.
Mak Obradovic
Christina Tetzlaff
Ms. Tetzlaff House is located behind the Admission House. Mr. Obradovic’s House is located behind Tennis Courts.
Pete Arner
Sara Arner
House is located adjacent to the BOYS DORM (WEST WING) Next to Science Building

APPENDIX A: LEARNING THROUGH LIVING: HOW TO DO LAUNDRY
By eHow Fashion, Style & Personal Care Editor
Doing laundry is not that hard to do
Has a parent determined that it's time you did your own laundry? You'll soon discover it's a snap to get your clothes clean. Just sort and separate colors from whites and don't wash anything at hot temperatures if it might shrink. Everything else you need to know is below.
1. To do laundry, first sort your dirty clothes, making separate piles for whites, bright colors and darks. If you mix whites with colors in the wash, the colors may bleed onto and ruin your whites.
2. Use the measuring cap of the detergent bottle or the cup found in detergent boxes to measure out the right amount of laundry soap according to the manufacturer's instructions.
3. Pour the soap into your washer (pour over the clothes in the main compartment). Add liquid fabric softener, if desired, to the cup in the center of the washer.
4. Choose the water temperature for the wash cycle:hot, warm or cold; save on energy and opt for a cold rinse cycle for any load. Consult the labels on your clothes, your washing machine's instruction manual or the detergent container for recommendations on washing temperature. In general, use cold water to protect colors and darks from bleeding or fading, and to avoid shrinkage. Use warm or hot water for durable fabrics like cotton (make sure they're preshrunk), and to ensure that your whites stay white.
5. If you need to add bleach, allow the machine to run for a few minutes to mix the detergent and water, then add about a cup of bleach to the washer or the bleach dispenser.
6. Add your clothes, close the lid and let the machine do its dirty work. Washing takes approximately 45 minutes.
7. Put the clothes (and an anti-static sheet, if desired) in the dryer after the wash is complete.
8. Remove lint from the dryer's lint tray.
9. Select the correct drying temperature for your laundry load: low for delicates, medium for most fabrics and high for cotton. When in doubt, low or medium is the safest bet.

10. Close and turn on the dryer. Expect the drying cycle to take an hour or more for a full load.
11. Once the clothes are completely dry, remove them from the dryer or drying rack and fold your clean laundry.
12. Clean out the lint tray for the next person.
NOTE: SHEETS SHOULD BE WASHED AT LEAST ONCE EVERY OTHER WEEK
IMPORTANT
DETERGENT & BLEACH GO HERE POUR ON TOP OF THE CLOTHES ONCE WATER FILLS UP.
DO NOT OVERLOAD WITH CLOTHES OR IT WILL NOT WORK & MAY DAMAGE MACHINE
ONLY LIQUID FABRIC SOFTENER GOES HERE
NOT DETERGENT or BLEACH

APPENDIX B: LEARNING THROUGH LIVING: HOW TO CLEAN YOUR DORM ROOM
Dorm rooms have to hold everything we need to make it through college. We push all of that into a tiny space, but finding a way to get it clean with all of our classes, study sessions, social events, and occasional visits home. Use this quick clean up to maintain your dorm room, or make a big difference in your messy room in only 15 minutes.
1. Make the bed. Taking a few moments to smooth out the bed and straighten the sheets and blankets will make a big difference in the look of your dorm room. Small one room living usually makes the bed a focal point. Make sure your bedding is simple enough to be easily made up when you're in a hurry.
2. Grab the trash. Whether it's crumpled up drafts of a history essay, or empty pizza boxes from breakfast, grabbing all of the trash out of your room will make a big difference. Grab a trash bag, and dump it all.
3. Contain the laundry. Stuff all of the dirty laundry into hampers or dirty clothes baskets. If your hampers are overflowing it may be time to schedule a laundry date. If you have a lot of clean laundry that hasn't been put away, neatly stack it on your bed to put away later. Before you can go to bed, you'll have to put away the laundry.
4. Use a basket to grab lost items. Put anything in the basket that needs to be filed, put away, returned to its owner, etc. Since your dorm room is small, this probably won't be a lot of stuff. If you're running low on time, don't worry about replacing the items now. If there are only a few, take the time now to put them away.
5. Wipe down surfaces. Use an all purpose cleaner and wipe down all of the washable surfaces with a paper towel or all purpose wipe. Don't worry about tough stuck on stuff, just quickly wipe down all of the surfaces.
6. Tackle the floor. Sweep or vacuum the floor, focusing only on the visible part of the floor. Put away the cleaning supplies and your clean dorm room is ready for visitors. . If there’s time, you can use a paper towel and an all purpose spray on any sticky or obvious spots on hard surface floors.
Tips:
1. If you don't seem to have room for all of your clothes, consider storing out of season clothes. Under the bed or the tops of closets can be a great space to store plastic containers full of clothes that will be needed later.
2. Make sure that you don't use all purpose cleaner on surfaces that are not washable. If in doubt, test it first in a hidden spot.
3. Don't worry about vacuuming under the bed or in hard to reach areas in a quick clean up. Just vacuum the main traffic areas.

APPENDIX C: FIRE EVACUATION PROCEDURES
1. In the event of a drill or actual fire, either the smoke detectors or fire alarm will sound.
2. Students are to exit the building, using the nearest fire exit, in an orderly fashion, staying low to avoid smoke inhalation.
3. In the event the fire alarm has not been activated, students should pull fire alarm closest to them as they exit the building. If the fire alarm has already been activated, there is no need to pull a second alarm. ***DO NOT DO THIS IN A DRILL***
4. Fire exit maps are located in the hallways on each floor. Students should familiarize themselves with their escape route as soon after arriving on campus as possible.
5. Upon exiting dorm rooms, students should close their door, reducing the spread and damage of the fire.
6. After exiting their dorm, students should meet in the assigned areas to be accounted for by Residential Life Staff. Under no circumstances should a student re-enter the building after exiting!
7. The following areas have been designated as the meeting points:
a. LINE UP AT THE APPROPRIATE NUMBERED DOOR NEAR THE GYM PARKING LOT
8. The Dean of Counseling and Residential Life will announce to the students when they may reenter the building.
9. In the event of an actual fire, no one may reenter the building unless they are cleared by the local Fire Department personnel!

NEED A RIDE FOR SAT/ACT/TOFEL? FILL OUT THIS FORM  http://bit.ly/riderequest
Instantly access the form from your Smartphone by scanning this.
SAT = HOOVER HIGH SCHOOL Alternate: Univ. of Alabama at Birmingham
ACT = HOOVER HIGH SCHOOL Alternate: Spain Park HS

Food Deliveries To Campus
Must arrive before 10:30PM No deliveries during school hours.
PELHAM (205) 663-9425
PELHAM (205) 982-7272
PELHAM (205) 978-8000

Residential Life Guidelines 2014-2015

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