This document summarizes a panel presentation given at the Charleston Conference on November 8, 2013 about a pilot project between the Triangle Research Libraries Network (TRLN), Oxford University Press (OUP), and YBP Library Services to develop a model for consortial acquisition of print and e-book collections. In Year 1 of the pilot, TRLN aimed to maximize support for academics by acquiring e-books and shared print copies. Usage statistics showed high use of available e-books. For Year 2, TRLN plans to acquire a higher percentage of materials as e-books while keeping costs constant. OUP and YBP provided feedback on lessons learned and plans to improve data sharing and purchasing models for future years.
Breaking the Kubernetes Kill Chain: Host Path Mount
Evolving Model for Consortial Print and E-Books Collections
1. Triangle Research Libraries Network /
Oxford University Press / YBP Library Services Pilot
An Evolving Model for Consortial
Print and E-Books Collections
Charleston Conference
November 8, 2013
3. Presentation Outline
1. Year 1
a. TRLN goals, acquisitions objectives, challenges, lessons
(Luke)
b. Lessons: statistics (Teddy)
c. Lessons: NCCU anecdotal evidence, discussions, statistics
(Cotina)
d. Lessons: OUP (Rebecca)
e. Lessons : YBP (Ann-Marie)
2. Year 2 and beyond
a. TRLN (Luke)
b. OUP (Rebecca)
c. YBP (Ann-Marie)
4. Year 1: TRLN goals, acquisitions
objectives, challenges, lessons
Maximize support for the academic enterprise
Create model for consortial acquisition of e-books coupled
with needed print that is acceptable to users
Move libraries and partner publishers to a decidedly
electronic environment for monographs
Develop flexible vending framework for systematically
increasing e-books acquisitions in tandem with reducing print
intake while keeping net costs constant and therefore
sustainable over time
Evolve model that other library consortia and publishers
would find useful and adoptable/adaptable that is not
merely another buying club
5. Year 1: TRLN goals, acquisitions
objectives, challenges, lessons
Acquire the entire monographic output of core publishers
Each campus individually and separately owns every e-book
on UPSO platform
TRLN collectively owns at least a single shared print copy of
nearly every title from these publishers not on the UPSO
platform located in a joint offsite facility
TRLN selectively duplicates with shared print some titles in
humanities and social sciences also available as e-books
Model not designed to reduce the level of acquisitions or
save money by cutting aggregate monographic expenditures
TRLN relies on shared vendor (YBP) to manage costs and
content and (for print) provide shelf-ready processing
6. Year 1: TRLN goals, acquisitions
objectives, challenges, lessons
Creating rapid document delivery mechanisms and
acceptable access policies for shared print copies of new
books in an offsite facility
Extending cooperation beyond content to the shared MARC
record creation and curation
Getting staff buy-in for what it meant to successfully
cooperate for e-books and shared print for new high-visibility
titles and allaying fears of negative user reactions
Dealing with staff frustrations about which titles would come
in what format and when inherent in the still imperfect
vending mechanisms for e-books
7. Year 1: TRLN goals, acquisitions
objectives, challenges, lessons learned
Cooperation in a digital world fundamentally inverted the
metric for success from uniqueness of titles held to
extensiveness of duplication within the consortium
Critical difference exists between what patrons might prefer
in theory and what they will accept in reality
Users will accept e-only or shared print located offsite with
quick delivery so long as key titles are held locally
It’s not “just in time” versus “just in case”: given acceptable
inflection points, optimal consortial solution for key
publishers would be both: broad just-in-case en bloc
acquisitions for electronic and narrow evidence-based justin-time for print—with any delays in print being made
acceptable in part by availability of electronic
8. Year 1 Lessons: statistics
Print requests by school
951 book requests
31.1%
53.8%
13.6%
Duke
NCCU
NCSU
1.5%
UNC
9. Year 1 Lessons: statistics
Print requests by e-book availability
951 book requests
27.3%
72.7%
E-Book Available
E-Book not Available
10. Year 1 Lessons: statistics
E-book title usage
60%
55.64%
50%
40%
30%
25.65%
27.92%
26.05%
NCSU
UNC
20%
10%
3.45%
0%
Duke
NCCU
All Schools
11. Year 1 Lessons: statistics
Unique e-book title usage
800
700
690
600
500
400
332
300
200
99
100
9
0
1 School
2 Schools
3 Schools
4 Schools
12. Year 1 Lessons: statistics
E-book section usage
8797 chapters downloaded
35.9%
46.0%
16.7%
Duke
NCCU
NCSU
1.4%
UNC
13. Year 1 Lessons: statistics
Median downloads per e-book
4
3
2
1
0
Duke
NCCU
NCSU
UNC
14. Year 1 Lessons: statistics
E-book title usage by LC class
80%
70%
60%
50%
40%
30%
20%
10%
0%
B
H
M
K
D
P
J
15. Year 1 Lessons: statistics
E-book title usage by publisher
100%
80%
60%
40%
20%
0%
16. Year 1 Lessons: NCCU anecdotal
evidence, discussions, statistics
One or two students stated that even though the item is available in
electronic format, “I still want it in print. I don’t mind waiting for it.”
A librarian stated that “I like UPSO. It includes multiple subject
modules and brings together the best scholarly publishing from
around the world.”
(Resources that we would ordinarily not be able to afford since
we are faced with years of continuous budget reductions.)
17. Year 1 Lessons: NCCU anecdotal
evidence, discussions, statistics
“My colleagues (members of the Deans’ Council) were very interested
in the services of UPSO. At first there was the question of copyright
and what were the provisions for ensuring that the copyright laws will
not be violated. Another critical point mentioned was the possibility
that multiple users could access a book at the same time.
The possibility of multiple users and students having access to their
texts and other references was great. One less book to buy or locate
, easy access for students. In closing, once the copyright and multiple
user concerns are addressed, with the right promotion, UPSO would be
a great resource for our students and faculty.”
• Dr. Theodosia T. Shields, Director of Library
Services, James E. Shepard Memorial Library
18. Year 1 Lessons: NCCU anecdotal
evidence, discussions, statistics
How can we better advertise this resource to our
students, staff, and faculty?
How can we encourage student use when we are conducting
a reference transaction?
Will we be able to offer a version of UPSO to our students at
the conclusion of the pilot study?
19. Year 1 Lessons: NCCU anecdotal
evidence, discussions, statistics
From the start of the pilot study until September 2013: 256
uses
In looking at the statistics by subject: the majority of the
uses were in the social sciences and humanities
20. Year 1 Lessons: OUP
Better understanding of acquisitions issues
Advance title data needed improvements – a significant
issue
Importance of simultaneous P&E to the Acquisitions
Librarian (which isn’t what you think)
Brought to libraries a better understanding of issues from
publisher’s perspective
Print output fluctuated more than expected; expenses were
difficult to manage
21. Year 1 Lessons: OUP
Multiple copy discounts (beyond first shared print copy) were
not easy to manage, nor necessary to make this a sustainable
offering
Key to collaboration is honest and open dialogue with the
library about sustainability for all parties, and what
constitutes sustainability across a broad range of book
publishing: monograph, trade, course adoption, third party
rights issues.
22. Year 1 Results: YBP
Packages
First invoice: May 1, 2012
May, July, September, January releases
150 packages (2,015 titles)
10 university presses
Cairo, California, Edinburgh, Florida, Fordham, Hong
Kong, Kentucky, Manchester, Oxford, Policy
23. Year 1 Results: YBP
Print books
First invoice: May 25, 2012
Managed by UNCChapel Hill
2,809 titles (reduced from
3,137)
24. Year 1 Lessons: YBP
Remember it’s a pilot
Triple-check the agreement before starting
Slips for UPSO titles confuse library selectors
Make duplication control easier across libraries
Past publishing output may not accurately predict future
publishing output
25. Year 2 and beyond: TRLN
More e-books and fewer print books acquired to keep costs
constant (adjusting for growing number of publishers and
more e-books in more subject packages available)
Before Pilot: e-books <1% of TRLN copies from these
publishers
After Year 1: 74% of copies TRLN acquired were e-books
For Year 2: 81% of copies acquired projected to be ebooks
Planning how Year 3 might work and be affordable
Possibilities of applying model to other publishers
Emboldened to consider moving some publishers to e-only
with print duplicates being bought on demand
26. Year 2 and beyond: OUP
Extended to additional UPSO partner presses
Decoupled frontlist print purchasing and left that between
YBP and the libraries
Multiple copy purchases no longer discounted (a
library/consortia decision)
Improved data on forthcoming titles
Monitoring of usage and opportunities to assist libraries
Continue to improve speed to market with E
Continue to expand range of content into other
areas, ensuring visibility of economic impact
27. Year 2 and beyond: YBP
Consortial enhancements based on TRLN review and other
feedback
GOBI Alt-ed link showing P or E without having to click it
Distinguish P/E in GobiTween
Show consortial purchase details in real-time on member
library accounts
Duplication control within consortial groups or linked libraries
Refine print requirements with TRLN
More presses
More selective print coverage - purchasing of 100% of
publisher output across P/E not guaranteed for Year 2
Fewer subject areas
Print spending cap
Is it possible to simplify Year 3+? Probably not yet.
Creating rapid document delivery mechanisms and acceptable access policies for shared print copies of new books in an offsite facility that was designed for low-use retrospective materials
Cooperation in a digital world fundamentally inverted the metric for success from uniqueness of titles held to extensiveness of duplication within the consortiumCritical difference exists between what patrons might prefer in theory and what they will accept in realityUsers will accept e-only or shared print located offsite with quick delivery so long as key titles are held locally (campus faculty authored books and titles in major review media)It’s not “just in time” versus “just in case”: given acceptable content, cost, and usage inflection points, the optimal consortial solution for key publishers would be to doboth: broad just-in-case en bloc acquisitions (for electronic) and narrow evidence-based just-in-time (for print)—with any delays in acquiring or delivering the latter being made acceptable in part by the former’s digital availability
“My colleagues (members of the Deans’ Council) were very interested in the services of UPSO. At first there was the question of Copyright and what were the provisions for ensuring that the copyright laws will not be violated. Another critical point mentioned was the possibility that multiple users could access a book at the same time. The possibility of multiple users and students having access to their texts and other references was great. One less book to buy or locate , easy access for students. In closing once the copy right concerns were addressed and the multiple users issues , with the right promotion, UPSO would be a great resources for our students and faculty.” (slightly revised version proposed in slide above)