1. Proposal
• A request for support of sponsored
research, training or other creative
activity submitted in accordance with
the funding sponsor’s instruction.
•The act of presenting something (
such as plan or suggestion) to a person
or group of people.
2. Informal Proposal
•A form of informal report that aims
to persuade it’s reader to address a
particular problem, and come-up
with solutions.
•A letter or memo format depending
on it’s origin.
•Doesn’t exceed than 5 pages.
4. Solicited Internal
- Follows a memo format.
- Used when sender and recipient belong to the
same organization.
-Responds to specific request within the
organization.
-Used when the problem has been identified.
-Used when the decision to solve the problem
has already been made.
5. Unsolicited Internal
- Follows a memo format.
- Used when sender and recipient belong to the
same organization.
-Is a self-initiated proposal.
-Used when the target reader has not yet
realized that the problem exists.
-Used when no decision has yet been made to
solve a problem.
6. Solicited External
- Follows a letter format.
- Used when sender and recipient don’t belong
to the same organization.
-Used when responding to specific request
from someone who doesn’t belong to the
same organization.
-Used when the problem has been identified.
-Used when the decision to solve the problem
has already been made.
7. Unsolicited External
- Follows a letter format.
- Used when sender and recipient don’t
belong to the same organization.
-Is a self-initiated proposal.
-Used when the target reader has not yet
realized that a problem has exists.
-Used when no decision has yet been
made to solve the problem.
8. Tips in creating the structure of Informal Proposal
- There’s no single prescribed
structure for an informal
proposal.
- The structure may vary from
one organization to another.
9. Components/Structure of Informal Proposal
1. Introduction
A. Purpose of the proposal.
B. Description of the problem that need to
be solved.
C. Scope or limitation of the proposal.
11. Detailed discussion of the proposed solution.
111. Justification of the proposed solution.
A. Argument that support the proposed
solution.
10. B. Justification of the needed resources.
1V. Conclusion
A. Benefits and risks of adopting the
proposals.
B. Call to action.
C. Contact person for further
information.
11. Tips in writing an Informal proposal
1. Anticipate the possible criticism or objection
of the target reader and address them to your
proposal.
2. Describe the problem and the solution
accurately and clearly.
3. Correct grammatical and typographical errors.
4. Ensure that your proposed solution is feasible
especially regarding cost and schedule.
12. 5. Highlight the benefits of the proposal to
the target reader and all stakeholders.
6. Make the documents visually appealing.
7. Put the target reader, context, and
purposed in mind.
8. Used attachment for less important
information.
9. Used proper heading.
10. Used the format required by your
organization.
13. Other types of proposal
1. Pre-proposal/Preliminary
proposal/White paper
2. Formal Proposal
14. Pre-proposal/Preliminary proposal/White paper
-Requested when a sponsor wishes to minimized an
applicant’s effort in preparing a full proposal.
-Follows a letter format.
-Established a foundation for a discussion and the
basis for negotiation for funding.
-Used to determined how well the project fits the
agency’s priorities.
-Determined the next stage of application.
-Full proposal were warranted and notified by the
sponsors.
15. Formal Proposal
-A change request often arises when the
client wants an addition or alteration to
the agreed-upon deliverables for a
project.
-In business, is a kind of offer to provide
product or services.
-In academic world, is a recommendation
to conduct some kind of research.
16. Categories of Formal Proposal
1. Unsolicited proposal
2. Solicited proposal
3. Continuation or Non-competing
proposal
4. Renewal or Competing proposal
5. Supplemental proposal
17. Unsolicited Proposal
-Submitted to a sponsor that generally has not
issued specific solicitation, but the investigator
have an interest to the subject.
-Follows a general guidelines within specific
field.
-The scope of the project is not limited by
specific solicitation guidelines.
-May submitted anytime although there’s a
target submission dates for review panel.
18. Solicited Proposal
-Includes Broad Agency Announcement(BBA)
Request for Proposal(RFP) Request for
Quotation(RFQ).
-Submitted proposal should conform to the
solicitation guidelines issued by the agency.
-May be submitted and accepted at any time during
specified time frame (2 or 3 years duration).
-One-time solicitation.
-Requirements regarding format and technical
content have certain awards terms and condition.
19. Continuation or Non-competing Proposal
-Request for financial assistance for a
second subsequent budget period within a
previously approved project period.
-Confirms the original proposal and
funding requirements of the multi-year
project.
-Continued support is usually contingent
on satisfactory work progress.
20. Renewal or Competing Proposal
-The proposal are requested for continued
support for an existing project that is
about to terminate, and from the
sponsor’s viewpoint.
-Have the same status as solicited
proposal, competing continuation
proposal, supplemental proposal, and
new proposal for funds.
21. Supplemental Proposal
- Is a request for an increase in support
during a current budget period for
expansion of the project, scope or
research protocol, or to meet increased
administrative cost unforeseen at the time
of the new, non-competing continuation
proposal.
