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Lunch & Learn Tool Kit

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Lunch and Learn Initiative
Lunch and Learn Initiative
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Lunch & Learn Tool Kit

  1. 1. Lunch & Learn Tool Kit
  2. 2. Intro Welcome to the Lunch & Learn team! We’re extremely excited to share this new project with you and have created this tool kit as a guide to help as you prepare to launch this program. This project first came about in Chicago where, as an AdOps team, we’ve realized that there aren’t many chances to know what is going on outside of our four AdOps “walls”. Because of limitations in being exposed to learnings about other roles, outside developments, and opportunities to share our point of views regularly within our team, we decided an optional Lunch & Learn session would be a great way to get in a room to do just that! Lunch & Learn’s mission is to cross-borders outside of our AdOps universe in order to build relationships, learn new skills, and plan for transformation (big or small). By doing so, we hope to create an expanded knowledge base and understanding by sharing these insights during a monthly lunchtime gathering that focuses on specific areas of interest. In other words; we want to give the people what they want! We hope you’re as excited as we are to bring this to your office and share experiences with us as we continue to grow this program to new heights. In the following pages you will gain Lunch & Learn insights into the below: • Mission/Vision/Goals • What LnL is • What LnL isn’t • Themes • Regional Office Lead Roles & Responsibilites • Planning Tips/Ideas Cheers! Charis Romanach & Danielle Schaffrath - Project Leads Camdin Clanton - Leadership Sponsor
  3. 3. Mission, Vision, & Goals Mission • Cross borders • Build Relationships • Learn Something! • 360° Understanding • Build off of Project Excellence • Get those Skills - we love “Little Ts”! Vision Create expanded knowledge and understanding by sharing insights on lunchtime sessions focused on specific areas of interest. Project Goals 1. Complete one Lunch & Learn session per month per participating office 2. Help people identify personal transformations - big or small! 3. Connect with cross-functional teams and cross borders
  4. 4. What it is To help keep us aligned with our mission, vision, and goals, we wanted to take some time to describe a few things Lunch & Learn is..... • Valuable We are all planning this so we want to make sure we are driving value for us and our teams - it’s by the people for the people! • Flexible While we do have the three themes identified there is definitely flexibility in what content is covered during each Lunch and Learn. These themes exist to help your brainstorm sessions. • Fun, Community Builder A big chunk of our time is spent at work. We want this program to make work an even more fun place and create an even more supportive environement where we really get to know the people we spend 8 hours a day with! • Engaging & Interactive Our goal is to deliver Lunch & Learn sessions where attendees are invited to share thoughts, ask questions, and really enjoy their time spent with us.
  5. 5. What it isn’t ... and a few things Lunch & Learn is not: • Mandatory We’re not about the “have to” game. We want the team to come only if they are deriving value from the sessions and it’s our job to make sure that is the case with every session/workshop. Participation is completely voluntary. • Another Meeting The truth is...we have a lot of meetings at LinkedIn. We don’t want this to be another; which is why we have created this toolkit that will help us from falling into meeting mode. • A Speaker Series While we will have guests coming to the sessions, this won’t be a primarily guest driven initiative. Hearing from cross-functional teams and outside industry leaders is just one of our pillars; not the entire structure. • Time-Consuming & Stressful As regional leads, you’re probably thinking how much of your time and how complex it is going to be putting these shindigs together. If it’s becoming time consuming & stressful, you’re doing it wrong! These are meant to be straightforward, simple sessions & maintaining them as such is the only way we’ll be able to keep it running and grow the program. • Boring & Structured No one likes to be talked at. No one likes to sit in a room for an hour listening to a boring presentation. No one wants to waste their time. We want these sessions to be interactive, short, and fun! • Unnoticed These sessions are going to be specifically tailored to do what teams are meant to; be together. Not just in a physical space, but to come together to grow with one another and build each other up. These little ‘T’s’ might start small, but the point is they have to start somewhere to become big later on. We hope Lunch & Learn can help launch those noticable little ‘t’s’ for you and your team.
  6. 6. Themes & Roles/Responsibilites THEMES A Day In the Life - Career Transformation; presentation focused Building Blocks - Professional Development; activity focused General Assembly - Open Forum; discussion focused Regional Office Lead ROLES & RESPONSIBILITIES Time Commitment: 4-6 hrs/month Content Planning Session a. Brainstorm session around the themes to discuss what to cover b. Work with your office’s team leads to reach out to potential speakers c. Collect any articles/videos/content d. Prep a loose agenda to create excitement about the session Content Collecting a. Prepare for your session b. Finalize speakers and content c. Create any worksheets that you might need for the session Lunch & Learn Execution - host your session & have fun! Wrap Up Summary a. Send your office team members a summary of the session and any follow ups b. Send Project Leads a summary of the session, how things went and any content/material that was covered for upload to the website repository Global Team Lead Monthly Meeting a. Call with Project Leads and Executive Sponsor b. Reflect on how things are going c. Share feedback from local office participants
  7. 7. Planning Tips/ideas Sample Timeline of Planning Content Planning Session Week 1 Content Collection Week 2 Host your event! Week 3 Wrap Up Summary Week 4 Some content ideas A Day In the Life - Career Transformation; presentation focused Survey your local team to identify if there are any specific roles they want to know more about. Once those roles are identified find someone who has that role and ask them to come to the Lunch & Learn session to give a run through of what their day to day is like, who they are, what their backstory is, what their impact is on LinkedIn’s business over all, and any skills they require for their role. Building Blocks - Professional Development; activity focused Is it time for your team to update their outdated profiles? How about identifying personal strengths and how those strengths fit into their careers? Want to have your team create a customized online development and learning plan? Does everyone have a “Personal Board of Directors”? These are just a few ideas to get the ball rolling! General Assembly - Open Forum; discussion focused While this is definitely our most flexible theme of Lunch and Learn this is your opportunity to really focus on something that isn’t traditional to Ad Ops and will spark great discussion within your team! Find an interesting article you want the team to read or consider screening a TED talk but definitely prepare discussion questions based on the content.
  8. 8. “Ad Ops world is a fast paced changing world and the L&L initiative is a fantastic program to help each of us keep up to date (and fed ;-) ). I wouldn’t miss it!” - Carine Roman Head of Global Ad Ops “Learning and lunch? That’s an unbeatable combination! This is a great program, built by Ad Ops for Ad Ops. I’d strongly encourage all of you to check it out.” - Brain Frank, VP GSO “I believe strongly in this program to encourage our team to focus on the small, daily transformations they can make which can impact both the professional and personal. I also believe people are feeling happier and healthier and are more thoughtfully thinking about their future goals both here at LinkedIn and in personal areas outside of work.” - Camdin Clanton, Ad Ops Team Lead “It’s an hour to look forward to learning about the many avenues of LinkedIn, ask the big “what if questions” and even personal intention and reflection time. My favorite part is the content of the meetings bring together the perfect part of discussion and thinking time; giving us a chance to place aside our day to day tasks for a bit.” - Beth Hoffman, LMS CM “I’ve loved getting together as an AdOps team to chat about topics ranging from different roles at LinkedIn to gratitude and living with intention. Always interesting sub- ject matter, always great conversations. After each Lunch & Learn, the thoughtful discussions and insights stay with me long after we’ve Lunched & Learned, especially the gratitude/happiness one...my favorite, for sure.” - Andrea Toburen, LTS CM “It’s really easy to get lost in our own day-to-day activities and forget to think about ways to improve both ourselves and the company. These L&Ls provide the opportunity to fur- ther build relationships in our local office by bringing together Ad Ops and other cross functional partners.” - Steve Ertmer, LND CM “Lunch & Learn’s have created a comfortable setting of openness that allows everyone to freely express their thoughts and ideas to inspire others. You walk away with insight and skills that are both applicable to work and daily life.” - Emi Nakamura, Ad Ops Manager “Even though I sit right by you all - we rarely talk about our different skills, career paths, etc. The lunch and learn format was a great way to spark conversations that didn’t often come up organically. Can’t wait to attend another one!” - Brad Sokola, Insights Analyst and L&L Presenter “I have seen a growing camaraderie and compassion when we have group discussions on non-work specific topics centered on the improvement of self. Overall, the sessions have helped to foster a stronger team mentality in our office.” - Kelly Vallone, Ad Ops Manager Have Fun!

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