The document discusses 5 levels of management and the appropriate writing style for each level. The 5 levels are: 1) Writing for Position, which focuses on communicating tasks to subordinates through simple emails. 2) Writing for Permission, which aims to build relationships and trust through appreciation and avoiding abstract terms. 3) Writing for Production, where writing should reflect enthusiasm and use parallel structures for clarity. 4) Writing for People Development, which focuses on developing skills in others through formal emails and welcoming opinions. 5) Writing for Pinnacle, where words should drive employees during crises and make them believe in the vision through detailed addressing of issues.

1. 5 Levels of Management
Writing
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2. There is no denying that management is the backbone of every
successful organization. It is the effective leadership qualities of the
managers that lead to the achievement of an organization’s objectives. A
crucial aspect of management is written communication. It is not only
necessary to facilitate an exchange of ideas amongst the employees but
also for meeting targets in the required time, setting goals and providing
support at the time of crises. So how different types of leaders should
address their fellow employees and other leaders to achieve the desired
results?
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3. 1. Writing for Position
The position is the starting place of the leadership ladder. It is a
foundation upon which the leadership influence is built. This title is
generally given to those who appear talented and capable to the
management authority. You must start inculcating the practice to
communicate with your subordinates through regular emails as you
would be allocating duties to them on daily basis. You need to guide
them on how to proceed in their tasks and address their problems. So
make sure you use simple sentences to make your points clear to the
operative employees.
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4. 2. Writing for Permission
This stage of leadership is all about your influence as a leader. It allows
you to broaden your network, build a relationship with the employees,
gain your followers and hence take their permission to lead them. So,
always begin your emails with words of appreciation. A little motivation
from your side can transform the whole culture of the company. If you
want to inculcate trust among them you need to be affirmative in your
writing. For instance, avoid using abstract nouns such as ‘analysis’,
‘decision’ or ‘solution’. Instead, use strong words in a sentence for
example, ‘the management has ‘decided’ to change the project title’.
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5. 3. Writing for Production
Leaders at this level are the people with a result oriented mindset. They
are the ones who are making a noteworthy impact on the organization.
Their writing should reflect their enthusiasm. Use a parallel writing
structure making it easier for the employees to understand your emails.
If your team has come up with an idea that can alter the status of a
project you should take the opportunity to reflect the same to higher
authorities. Recommend the actions directly and not what you think
alone. For example, ‘we recommend including video marketing right
from the beginning rather than in later stages of the project’.
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6. 4. Writing for People Development
This is a transition of leaders from being the producers to the developers.
This level is no more about self-discipline and organizational traits. It is
about your ability to develop these traits in others. Sending a formal
email after every meeting, briefing out once again what you expect from
them and welcoming their opinions is a good way to initiate fruitful
conversations. Avoid personalization rather write on behalf of what the
company is looking forward to. Do not use qualifiers, such as ‘it ‘may’ be
crucial to include…’ Instead be specific. For instance, ‘it is crucial to
include…’
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7. 5. Writing for Pinnacle
The topmost level of leadership, a respected and valuable place in the
organization, the Pinnacle leadership allows the leaders to create a
legacy. Hence, at this level, people follow you not because of your title
but for what you have done in achieved in your career. Your words
should have the power to drive your employees at the time of crisis,
make them believe in the company’s vision and reciprocate your sense of
level-headedness. While addressing the managers be as detailed as
possible as you lay down the company’s objectives. Your managers look
forward to your encouragement and reassurance. Address their issues
and always be open to feedback, comments, and recommendations.
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8. About Author:
Being an academic writer since a decade, Jijo loves to share his
knowledge and experiences through enriched blogs. He is
top assignment help provider at online dissertation help company in the
UK and loves to travel across the globe for gaining a knowledge on
different technology.
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