Key Points: Time Management

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Time ManagementMTL Key Points
MTL KEY
POINTS
This is a Slide Topic from Manage Train Learn
Time Management
100 one-liners to help you learn and
remember the key points of managing your
time

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The Key Points series from Manage Train Learn and Slide Topics is a collection of 100 one-liners that will help you remember the
essential themes in all our management and personal development programmes. You can use this series for both training and
learning. In training, they are particularly valuable for use during a course review or finale. In learning, they can be used at any
time as a quick reminder of what you have learnt in your training. As with all programmes on Slide Topics, these slides are fully
editable and can be used in your own programmes, royalty-free. Your only limitation is that you may not re-publish or sell these
slides as your own. Copyright Manage Train Learn 2020 onwards.
Key Points from Manage Train Learn

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ARE YOU
READY?
OK,
LET’S
START!

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MTL Key Points: Time Management 1 to 10
Time is a resource that can
either be used profitably or
wasted
1

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One of the ways to manage
time is to record how we
spend it and analyse the
results
2

6|
Time is a record of how we
manage ourselves
3

7|
It is what we do with our time
to benefit ourselves and others
that determines how well we
manage our time
4

8|
It is our personal view of time
that determines whether we
each tend towards overuse of
our time or underuse
5

9|
Managing our time is different
in jobs which are reactive than
those which are proactive
6

10|
The culture of an organisation
determines how much of your
time you're allowed to manage
7

11|
Your freedom to manage your
time at work is constrained by
the demands of the task, the
procedures of the task and the
attitude of your boss
8

12|
A drive boss is someone who
likes to see his or her staff
being busy all the time
9

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A default boss is someone who
is happy to let his or her staff
manage their own time
10

14|
Patterns of working hours are
more diverse today than ever
before
11

15|
A good time manager aims to
negotiate a high level of
control over the jobs they are
given
12

16|
A good time manager knows
that one of the best ways to
work is to vary the kind of jobs
you do
13

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A good time manager
balances different types of
activity throughout the day
14

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A good time manager works at
an even pace throughout the
day
15

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A good time manager has
short-term targets and long-
term objectives
16

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A good time manager knows
how to smooth out work
overloads and work
underloads
17

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A good time manager takes
responsibility for the jobs they
do
18

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Efficiency is doing the job
right; effectiveness is doing the
right job
19

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Good time managers first
choose the right job to do and
then do it right
20

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Many of the things which we
feel waste our time are caused
not by others but by ourselves
21

25|
One way to measure what we
do with time is to calculate the
time we save, another is to
calculate what we achieve at
the end of it
22

26|
Time management comes
down to a personal attitude to
work and life
23

27|
You do not necessarily achieve
more by working faster
24

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Balancing different tasks
throughout the day makes for
a more interesting and healthy
life
25

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A balanced work day might
give equal amounts of time to
routine work, project work,
work with others and work by
ourselves
26

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We should spend up to a
quarter of our day's work on
routines but not more
27

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Routine work is essential to
maintain the structures and
systems of the organisation
28

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Routine tasks that need to be
done each day or each week
should be turned into good
habits
29

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We can save time on routine
tasks by good preparation and
the use of checklists
30

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The shoeshine principle of
doing two jobs at once can
halve the time we need to take
31

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"Bunching" saves time by
doing similar jobs at the same
time while we're in the mood
32

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A good workplace layout can
eliminate time that is wasted in
unnecessary movements and
searching for materials
33

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Use technology to cut down
the time it takes to do routine
tasks
34

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Train others to use the shortest
and most efficient method of
working
35

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Time your materials supply for
when you need them, not
when you don't
36

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Recognise which jobs can't be
done more quickly without a
loss in quality
37

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Learn how to switch on and
enjoy doing unavoidable
chores
38

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Devote some time each day or
week to maintaining your
systems
39

43|
Eliminate unnecessary
paperwork by limiting the
amount you send out and the
amount you receive
40

44|
Tidy your desk or work space
each evening
41

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Aim to handle each piece of
paper once: at the point of
receipt
42

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We should aim to spend a
quarter of our time each day
on progress work, but no more
43

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Write down what the purpose
of your progress work is
44

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Do nothing in your progress
work unless it contributes to
the purpose of the work
45

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Set goals for all jobs in your
progress work
46

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Don't have more than four key
areas for each goal of your
progress work
47

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Find out why you put jobs off
and remedy it
48

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Always look one step ahead in
your progress work so that you
know what the next job needs
to be
49

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Leave loose ends in your
progress work so that it's easy
to pick up where you left off
50

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Motivate yourself in your
progress work by picturing
yourself succeeding
51

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Break down "elephant" jobs
into manageable chunks
52

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Write a to-do list each evening
of what's left in your progress
work
53

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Post your to-do list where you
can see it
54

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Make use of small chunks of
time in between other jobs
55

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Get rid of tasks that are low
priority by delegating them or
dumping them
56

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Aim not to be caught out by
having to do anything urgent
at the expense of anything
important
57

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Negotiate the latest possible
deadlines, then deliver early
58

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When you estimate the time
progress tasks will take, add on
20% margin of error
59

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Don't fill your daily schedule
beyond 60% of available time
60

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Leave 20% of your daily
schedule to unplanned
contingencies
61

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Fill your diary with the largest
items first and then put other
jobs around it
62

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The best way to calculate how
long a project could take is to
list every job and put a time
against them
63

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Most of us underestimate how
long it takes to do a job
64

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To estimate an overall project
time, put the essential tasks in
a logical order
65

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The critical path of a project is
the shortest time in which the
project can be done
66

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Crashing is a way to cut the
length of time a project takes
67

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You can crash a project by
changing the tasks, changing
the order of tasks or changing
the project scope
68

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You should spend up to a
quarter of each day on non-
doing tasks, but no more
69

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Try to work with the natural
flow of things
70

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Take time each day to dream
and daydream about your
goals
71

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Find a way to switch off from
rushing around to accessing
the huge creative potential of
your subconscious brain
72

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Tune in to time, place and
mood
73

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Spend time each day or each
week re-charging your
batteries
74

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Take time to stop and enjoy
the beauty of the world around
you
75

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Sense the right moment to
stop planning and start doing
76

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Recognize that energy levels
vary throughout the day
77

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Have a stress management
programme that allows you to
switch off
78

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Take frequent short breaks if
you want to be more
productive
79

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Spend up to a quarter of each
day working with others, but
no more
80

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Accept that, to manage your
relationships, you need some
closeness and some distance
81

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Make yourself available to
others, but not too available
82

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Be ruthless with time, gracious
with people
83

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Avoid those who are time
fillers, moaners and
complainers
84

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Practise the assertive art of
saying "No" to jobs you don't
have time to do
85

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Run brisk meetings and save
socialising to later
86

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Don't do other people's jobs
for them
87

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Let people know when you are
free and when you are not
88

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Minimise unnecessary
interruptions
89

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Stay clear of people who are
time-wasters with nothing else
to do
90

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Avoid eye contact with people
who interrupt you
91

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Use someone to divert phone
calls that you don't want to
take
92

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Put a stop-watch next to the
phone
93

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Delegate up to 90% of
incoming work
94

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One of the simplest forms of
time management is the "Don't
Disturb" sign
95

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Respect other people's time
and they'll respect yours
96

100|
Don't keep people waiting
97

101|
Work with the team to create
team to-do lists
98

102|
Recognise the tendencies in
your own personality to
working too much or working
too little
99

103|
Put a clock on the wall or wear
a wristwatch
100

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THAT’S IT. WELL DONE!

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THANK YOU
This has been a Slide Topic from Manage Train Learn

Key Points: Time Management

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