Project Management Quick Reference Guide for Microsoft Project 2007

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This Quick Reference Guide matches standard project management methodology with Microsoft Project 2007. Print it out for easy reference.

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Project Management Quick Reference Guide for Microsoft Project 2007

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Referenced: www.p6academy.com Source: http://coll15.mapyourshow.com This presentation will demonstrate the features and functions of Primavera Reflections that enable an organization to create what-if scenarios and evaluate potential changes that may affect the project. Topics include creating reflections from a source project, making changes to reflections, reviewing and accepting changes, merging reflections with the source project, and viewing the impact of merged changes within the source project.

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Installation of primavera (optional) Open primavera Create EPS Create your own project with minimum 30 activities(Live projects are preferable) Data entry Inserting activities Assigning relationship Activates codes Basic formatting of Bars(Bar style, Bar label) Inserting and modifying columns Group by and short by User defined filed Interfering floats Make 2 more of your self Filters New filters Modify filters Cases of Constraints Case of difference between total float and free float calendar Import & Export Live project Information Filters ( 1-line, 2-line, 3-line Filters) RESOURCE ASSIGNING AND LEVELLING Resource Levelling RESOURCE LOADING (Bell type, front loaded, back loaded, linear etc.) EARNED VALUE ANALYSIS Cost Account Expenses Reports Role User Defined fields Admin Preferences Renumbering Activities Project Portfolio Edit Columns Save layout Working with multiple projects Activity Steps Global change Multiple Projects USING WORK PRODUCTS AND DOCUMENTS UPDATING PROJECT BY "AUTO ACTUALS" METHOD UPDATING, SCHEDULING PROJECT - WITH SPOTLIGHT FEATURE ASSIGN BASELINE MAINTAIN BASELINE PROJECT CODES

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Slides on MS Project covering the following Project Scheduling • Overview and Context • Opening Microsoft Project and Customizing the User Interface • Starting a New Project • Working with Durations and the Time Scale • Outlining a Project • Linking Tasks • Adding Lags to Links • Working with Date Constraints • Creating and managing Milestones • Working with Project Tasks • The Critical Path • Filters • Sorting and Grouping • Customizing Fields • Other View and Display Options • Creating Reports • Adding Graphics and Multimedia Objects to the Gantt Area • Formatting for Printing • Exporting Project Images and Data to Other Applications • The Organizer Resource Management • The Resource Sheet • Assigning Single Resources to Tasks • Assigning Multiple Resources to Tasks • Special Tools for Resource Assignment and Cost Estimating • Managing Resource Workloads • Resource Leveling • Working with Calendars Tracking Progress • The Baseline • Tracking Progress with the Percent of Completion Method • Tracking Actual Hours with the Usage Views • Earned Value Concepts • Progress Lines and Updating Tools • Issues and Problems Arising With Tracking Multiple Projects • Resource Pooling • Consolidating Projects • Links Among Projects in a Consolidation

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Work Breakdown Structure (WBS) Activity Your organisation is a leading television broadcaster. Your viewing ratings have been static for a number of years and this has impacted the amount of marketing spent with your network. You want to create a new television programme that is going to engage audiences. The project sponsor has commissioning a new family TV show that is to be shown in prime time Saturday evening slot. It will start broadcasting in 6 months time . You are members of the project team for this project. It is your role to enable this project to be planned out within the time frame requested. Your activity today is to create an effective WBS outlining the structure, activities, order and resources of the work. Having viewed the resources concerning MS Project and project planning, this is an exercise to help get you familiar with the basics of using MS Project. Part of the assignment report when you are creating your Project Initiation Document (PID) is that it should contain a work breakdown structure (WBS) and a ‘project schedule’ using a Gantt chart. This exercise will give you experience of inputting a WBS into MS Project and to create a simple Gantt chart. The tasks will require that you do the following: 1. Create a new blank project in MS Project. 2. Create a correctly ordered WBS and input this into the task pane within MS Project. To limit the time this will take, please copy and paste the list of tasks on page 2 of this document and insert them into MS Project. 3. Add accurate durations (in days) for each activity. Please just use your best estimate. 4. Link and indent activities based on their relationships to each other. 5. Add milestones for each phase of the project. 6. Create yourself as a resource and attach yourself to any work that you will do within the project. 7. Change the schedule if required so that you are not working weekends. By default MS Project does this automatically but you may be required to change this if you are using non-standard settings in your copy of MS Project. 8. Set as a baseline to schedule against. Note: Refer to the WBS diagram supplied in page 3. There are a variety of ways to perform these tasks in MS Project depending on user preference. Please use the walk through guide (MS Project Activity Companion found in Moodle), which will guide you step by step for how to complete this exercise. Please try using this before watching the solution video. (Please copy and paste below from ‘1.1 Select Topic’ to ‘1.4.4.2 Analyse’ and insert into MS Project Task Pane) 1.1 Select Topic 1.1.1 Define Problem 1.1.2 Contextualise 1.1.3 Develop Aims 1.1.4 Agree with Supervisor 1.2 Plan Research 1.2.1 Plans 1.2.1.1 Schedule 1.2.1.2 Budget 1.2.1.3 Risks 1.2.1.4 Assumptions & Constraints 1.2.2 Aims 1.2.2.1 Objectives 1.2.2.2 Deliverables 1.2.3 Initial Literature Review 1.2.3.1 Propositions 1.2.4 Initial Methodology 1.2.4.1 Tools 1.2.4.2 Data Collection 1.2.4.3 Sample 1.3 Literatu.

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MS Project - Lesson #1A - Basics of Project Scheduling - Part 1 Objectives - MS Project 2010 · Understanding Project Scheduling · Introduction to Microsoft Project · Working with Project Tasks · Basic views, time scales and reports Whether you are a project manager or not, project management techniques are extremely helpful in meeting goals and objects. Project management techniques define a path to a specified goal and then supervise the implementation. MS Project can help you establish your initial plan as well as monitor progress. MS Project can quickly produce reports and other information that will help keep management, customers, and your project team informed. To get the most from MS Project, not only do you need to understand project management terminology, you also need to be familiar with the software itself. Therefore, do not attempt to quickly finish the lab, but take your time and read all instructions carefully. Understanding Project Scheduling A typical project is composed of tasks and resources. After tasks are identified, you organize the tasks in a logical hierarchy, also called a Work Breakdown Structure (WBS). Eventually, this sequence will show the interdependencies of each task. Then each task is given a duration. In MS Project, this can be in weeks, days, hours or minutes. You can also specify a milestone, which will represent an event that marks the completion of a group of related tasks. To accomplish any task, you need resources. Resources can include people, equipment, material or special facilities necessary to complete a task. Resource availability and scheduling are important constraints to completing a task. Once you establish a plan, complete with tasks and resources, you will often need to refine the plan before saving it as a baseline. The baseline is your guideline to help manage the project. MS Project Basics When you first start MS Project, a blank project file is displayed in Gantt Chart View. (If you need to open an existing MS Project file, the file extension is .mpp.) Let's take a look at the main window: Select All Entry Table Task ID Gantt Chart Divider View Bar The above image is the default screen for MS Project 2010. The right side of the screen consists of the area for the Gantt Chart. The left side of the screen is the Entry table where tasks, durations, and other task information is entered. The Entry Table and Gantt Chart are separated by a moveable Divider Pay particular attention to this layout. The Entry table is where we enter our tasks and durations. The Gantt chart will eventually show our tasks and durations in a graphical bar chart. The other part of significance is the divider. This allows you to show more or less of the Entry table/Gantt chart. In Project 2010 the menu bar is set up into Ribbons. To access the various ribbons, Tabs are selected across the top of the menu bar. Within the ribbon the various sections are divided into groups: .

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* CSCI 714: Software Project Planning and Estimation Lecture 4B: Work Breakdown Structure Gursimran Singh Walia North Dakota State University [email protected] * The Work Breakdown StructureA work breakdown structure (WBS) is an outcome-oriented analysis of the work involved in a project that defines the total scope of the projectIt is a foundation document in project management because it provides the basis for planning and managing project schedules, costs, and changes Approaches to Developing WBSsUsing guidelines: Some organizations, like the DOD, provide guidelines for preparing WBSsThe analogy approach: It often helps to review WBSs of similar projectsThe top-down approach: Start with the largest items of the project and keep breaking them downThe bottoms-up approach: Start with the detailed tasks and roll them up Basic Principles for Creating WBSs* 1. A unit of work should appear at only one place in the WBS. 3. A WBS item is the responsibility of only one individual, even though many people may be working on it. 4. The WBS must be consistent with the way in which work is actually going to be performed; it should serve the project team first and other purposes only if practical. 5. Project team members should be involved in developing the WBS to ensure consistency and buy-in. 6. Each WBS item must be documented to ensure accurate understanding of the scope of work included and not included in that item. 7. The WBS must be a flexible tool to accommodate inevitable changes while properly maintaining control of the work content in the project according to the scope statement. *Cleland, David I. Project Management: Strategic Design and Implementation, 1994 Good WBS Design PrinciplesThe 100% RuleThe WBS defines 100% of the work of the projectAnything that isn’t defined in the WBS is outside the scope of the project.The work content on any item is the sum of what is included under that work itemUpper Levels are Planned outcomes (deliverables), not planned actionsEnds of WBS include the activities needed to create the project deliverablesMutually-exclusive elementsWork should only appear in one place in the WBSWBS must be consistent with the way the project will be performed and controlledMust be easy to update WBS RolePartition the major project deliverables into smaller components to improve the accuracy of cost estimatesProvide a mechanism for collecting actual costsProvide a mechanism for performance measurement and control Why create a WBS?Cost EstimatingCost BudgetingResource PlanningRisk Management PlanningActivity Definition SchedulingScheduling forces:Quantification of discrete effortPlacement of tasks in proper relationshipTwo most common scheduling methodologiesBar Charts (aka Gantt Charts)Critical Path Method (CPM) using Precedence Diagramming Method (PDM) Bar / Gantt Charts Defined:Analyze and specify the basic approach in executionSegment into reasonable number of activitiesEstimate the time required.

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