The Secret To Shedding Your HR Administrative Burdens: Outsourcing Provides You the Time You Need to Tend to the Business You Love

1. The Secret To Shedding
Your HR Administrative
Burdens
Produced & Distributed by G&A Partners
1

2. Position Your Company For Success
The Secret To Shedding Your HR Administrative
Burdens: Outsourcing Provides You the Time You Need to
Tend to the Business You Love
Remember back when you started your business. Whether it was twenty months
ago or twenty years ago, you started your business because you had a passion
and a vision. Chances are that vision didn’t include sitting behind a desk for hours
on end managing the tedious tasks associated with employment law and human
resource administration. Yet there you are all the same.
Worst of all, while you’re tending to those administrative burdens, you aren’t
able to focus on the business you love or the role you are most passionate about,
whether that’s new product development, sales and marketing, customer service, or
management and mentoring.
At G&A Partners, a Professional Employer Organization (PEO) and HR outsourcer,
we recognize that human resources is integral to your company’s business, but it
isn’t your core business, nor is it your area of expertise, so why should it occupy
an inordinate amount of your time? Outsourcing your administrative and human
resources functions can provide you the time you need to tend to the business you
love.
Administrative Tasks that Burden You and Your Business:
• Payroll Processing
• Workers’ Comp & Safety
• Benefits Reconciliation
• State Unemployment Claims
2

3. Position Your Company For Success
Payroll Processing
Because you can’t escape payroll, outsourcing pays off.
When you have people, you have payroll. There is no escaping it. However, payroll
processing is a tedious and time-intensive task that allows little margin for error and
is usually well outside most companies’ area of expertise. Not surprisingly, payroll is
one administrative burden that most companies are quick to outsource, but when you
outsource with some payroll service providers, you spend as much time and effort
preparing reports as you would administering payroll itself.
Instead, you may want to partner with an integrated HR service provider that can bundle
payroll services with a time and labor tracking system. With two compatible systems, you
can limit errors and expedite payroll by eliminating the need to input pages and pages
of data. Of course, you may prefer an ala carte payroll processing solution. Qualified HR
service providers can do that too, pairing highly-trained payroll specialists with best-in-class
systems to expertly manage the entire payroll process from start to finish. Employees get
paychecks that are accurate and on time, and you get to focus on your passion instead of
your payroll.
Outsourcing payroll can deliver the following benefits and features:
• Automated payroll system
• Potential to link payroll directly to time tracking system
• Enhanced payroll timeliness and accuracy
• Option of paper paychecks, direct deposit or pay cards
• Manager and employee self-service application
• Ability to allocate dollars by department, project or job
• Monitor and manage paid-time-off (PTO)
• Process garnishments
• Assume responsibility and liability for remitting taxes & tax returns
• Prepare W2 & W3 reconciliation
• Generate and submit certified payroll
Workers’ Comp & Safety
The best defense against workplace risk is prevention … and a strong safety net.
Employees equate to risk for any company. There is the potential for accidents and injuries
on the job, and there is the possibility of mistakes or mismanagement that can lead to
litigation. Fortunately, many risks are manageable, especially when you rely on a safety
net. When you outsource with an HR service provider, you receive tactical support in the
areas of workers’ comp and safety to help your company manage and mitigate its risks.
3

4. Position Your Company For Success
Accidents do happen. An integrated HR service provider, with workers’ comp experts
on staff, will be able to manage your employees’ claims and oversee a return-to-work
program. In addition, some service providers can also offer competitively-priced, A-rated
workers’ compensation coverage that meets the strictest standards required to compete
for federal, state, municipal, and Fortune 1000 contracts. And, as an added bonus,
because HR service providers can aggregate their clients’ claims, some may even be able to
help your company secure and lock in a lower Experience Modifier Rate (EMR), which may
help you reduce the cost of your workers’ comp coverage.
Of course, prevention is the best defense, so you should partner with a service provider
who has highly-qualified safety and risk management professionals on staff to help
implement and administer a safety program that ensures that your company complies with
federal safety standards. More importantly, you want a partner who can ensure that your
employees are familiar with safety protocols and trained to follow appropriate procedures
in the event of an emergency or incident.
Additional workers’ compensation and safety services could include:
• Risk assessments
• Safety policies & handbooks
• Safety incentive programs
• OSHA compliance
• Investigation of fraudulent claims
Benefits Reconciliation
Providing good benefits for your employees is only half the battle – to
administer them you need the benefit of a good partner.
These days so much effort goes into securing good, affordable benefits that some
employers forget that once they’ve line up those benefits, they need to administer them.
Yet that’s where things get especially complicated. Effective benefits reconciliation is not
for the weak-hearted. To do it right takes knowledge, diligence and keen attention to
detail. To do it wrong means unnecessary costs and even potential lawsuits and litigation.
You don’t have to fight this battle alone. Most integrated HR service providers have skilled
teams of dedicated benefit specialists on staff to oversee and administer your benefit
plans and accurately and timely reconcile your employee’s benefit claims. From online
benefits enrollment to employee notifications to terminations and COBRA administration,
outsourcing can deliver a comprehensive turnkey administrative and reconciliation service
– so while your employees are enjoying the benefits of employment, you’re not worrying
about the hassles of benefits.
4

5. Position Your Company For Success
Here’s specifically how an HR outsourcer can help with your benefits:
• New Hire Enrollments – Sends enrollment materials to eligible new hires and
coordinates their enrollment in the plan options they elect.
• Terminations – When a worker terminates their employment, executes the
necessary steps to terminate the employee’s coverage so your company never incurs
unnecessary carrying costs.
• COBRA Administration – Manages COBRA activity from an employee’s initial
enrollment, though any status and life event changes, and up until termination of
their coverage.
• State Continuation Administration – Oversees State Continuation activity involving
status and life event changes through to termination of employment.
• HIPAA – Coordinates and distributes HIPAA initial rights notifications.
• Invoice Reconciliation – Oversees the payment and reconciliation of your health
benefit invoices to ensure the appropriate collection of employee benefit
contributions.
• 401(k) – Implements and administers your plan and serves as fiduciary for the plan if
necessary.
State Unemployment Claims
Managing state unemployment claims is a painstaking task. When you
outsource the task, the job is done, pain-free.
Letting employees go is never easy. It’s difficult for the employees of course, but it can be
painful for you as an employer too. Sometimes you can’t help but feel disappointment,
guilt or stress. And then there’s the tedious paperwork and painstaking processes
associated with state unemployment claims.
No one can help you avoid the emotions that accompany a layoff or termination, but an
HR service provider can help you avoid the painful process and potential risks associated
with unemployment claims. Knowledgeable HR professionals have extensive experience
managing and administering State
“With continuous oversight and rigorous Unemployment Insurance (SUI)
claims, as well as COBRA insurance,
attention to detail, experts can ensure
and more. They can reconcile
the job is done so you can focus on more unemployment payroll taxes and
productive, less painful endeavors.” process claims to ensure your
company incurs no unnecessary
charges. With continuous oversight and rigorous attention to detail, experts can ensure
the job is done so you can focus on more productive, less painful endeavors.
5

6. Position Your Company For Success
Conclusion
Unless you are passionate about procedures and paperwork, human resources and the
administrative burdens associated with it will never be where your heart is. Balancing your
core business with your company’s back office processes, however, needn’t be acrimonious.
You can create an amicable relationship between the two when you engage an HR service
provider.
Whether you need turnkey HR operations or merely supplemental support, PEOs and HR
outsourcers can deliver the human resources and administrative support your company
needs and relieve you of the tedious tasks that keep you bound to your desk. At the end
of the day, alleviating your administrative burdens by introducing experienced people and
exceptional processes to your business can ensure you are free to spend time doing what
you love.
6