Presented by Amy Rudersdorf and Kathleen Kenney at Best Practices Exchange, December 2012. If digital stewardship incorporates the entire lifecycle of a digital object, then a one-tool solution may forever remain a figment of our archivist and librarian imaginations. In the North Carolina Department of Cultural Resource's attempts to appropriately steward the digital content under our care (per our legislative mandate), we have purchased or built a variety of tools to ingest, manage, store, and disseminate our born-digital and digitized content. This session named names (of said tools) and gave details about how and why we use them as we do.

1. Lots of Tools Keep Stuff Safe
The Swiss Army Knife Approach
to Digital Stewardship
Kathleen Kenney and Amy Rudersdorf, State Library of North Carolina

2. Overview
Who we are
Our mission
What we do (to fulfill our mission)
Why we do it (the way we do it)
How we do it (namin’ names)

3. Who we are
State Library of North Carolina
– State government division within the
Department of Cultural Resources
– Partner with State Archives on many
activities/purchases
• Similar mandates, different focus

4. Who we are
State Library of North Carolina
– Representing only the State Library today
– Digital Information Management Program
• Three major responsibilities
– Digital preservation
– Digital collections (building, management)
– Online resource development (NCpedia.org)

5. Our mission
The long-term access to and
preservation of North Carolina state
government publications
– Statutory authority
– Single department creates efficiency and
transparency
• Centralizes maintenance of the historical record
• Creates a single-point-of-access for end users
• Enables divisions to share costs, labor, resources

6. What we do (8 FTE)
Digital preservation (2.5 FTE)
Publications (Word, PDF, Excel, etc.)
Websites
Social media
Digitization (2 FTE)
In house
Mass
Online resources (3.5 FTE)
NCpedia.org, CINCH, Newspaper Locator, etc.

7. The stewardship challenge
Ingest
Efficiently and appropriately digitize,
capture, and/or harvest
Archive
Follow standards for management and
storage
Disseminate
Effectively present and provide access

8. The realization:
No one tool can do it all
• for us
• right now
• maybe forever

9. The answer: The Swiss Army Knife
ArchiveIt
IA Batch Download Tool CINCH
Internet Archive
Constraint Analysis Tool
CONTENTdm
ArchiveSocial
DuraCloud

10. Digitized INGEST MANAGE DISSEMINATE
IA Batch
Download Tool
Born Digital
Constraint
Analysis Tool

11. Digitized INGEST MANAGE DISSEMINATE
IA Batch
Download Tool
Born Digital
• Work with Internet Archive to digitize
historic state publications
Constraint
Analysis Tool
• Participate in the Mass Digitization
Collaborative with Lyrasis

12. Digitized INGEST MANAGE DISSEMINATE
IA Batch
Download Tool
Born Digital
Constraint
Analysis Tool

14. Digitized INGEST MANAGE DISSEMINATE
IA Batch
Download Tool
Born Digital
• Content management system
Constraint
• Maintains metadata Tool provides access
Analysis and
to our digitized and born digital content

15. Digitized INGEST MANAGE DISSEMINATE
IA Batch
Download Tool
Born Digital
Constraint
Analysis Tool

16. Storage of all digital
and born- digital
content
Online access to
145,000 digitized
index cards

17. Digitized INGEST MANAGE DISSEMINATE
IA Batch
Download Tool
Born Digital
CINCH (Capture INgest CHecksum) is a tool that automates
the transfer of online content to a repository, using ingest
technologies appropriate for digital preservation.
Constraint
• grabs freely available online content,
Analysis Tool
• authenticates it,
• extracts metadata, and
• readies it for repository ingest.

19. Problem
files
Metadata,
audit trail
Files

20. Digitized INGEST MANAGE DISSEMINATE
IA Batch
Download Tool
Born Digital
Constraint
Analysis Tool

21. Digitized INGEST MANAGE DISSEMINATE
IA Batch
Download Tool
Born Digital
Constraint
Analysis Tool

22. Digitized INGEST MANAGE DISSEMINATE
IA Batch
Download Tool
Born Digital
Constraint
Analysis Tool

26. Digitized INGEST MANAGE DISSEMINATE
IA Batch
Download Tool
Born Digital
Constraint
Analysis Tool