1. Gill Pagett BA (Hons);ACMA
BeanstalkLtd
Transforming your finance function
Three principlesunderpinanywell runfinance function:-
 Controlsto ensure the accuracy ofmanagement information- the accounts processshould
include afull reconciliationof the balance sheetincludingthe bankandothercontrol accounts.
Withoutsuchreconciliationthere canbe noassurance of accounts accuracy.
 Effective and efficientuse ofsystemsand resource - developingrules,proceduresandcontrol
checksto provide confidence thatsystemscanbe relieduponandthattaskscan be performedina
routine andefficientmanner.
 Provisionof informationto support businessdecisions – reorientate the accountsfunctionfrom
historical datacapture to provisionof meaningful informationfordecisionmaking.
Systemsand resources
Providingvisibilityof future cashflowstreams; forecastingprofit andidentifyingthe profitabilityof
individualjobs are examplesof informationyoumayfinduseful tohelprun yourbusiness.
The systemyouuse is an importanttool thatcan help turnraw businessdata(invoices;expensesandbank
transaction) intouseful businessinformation –provided itissetup and usedproperly.
 Has the systembeensetupto respondtothe challenges andbusinessneeds?
 Are there clearprocessingrules toensure the systemisusedefficiently?
Get the systemrightand dayto day transactionscan be maintained withminimal effort:-
 A bookkeeperprocessesroutinetransactions workingefficientlyandeffectivelywithinasetof
guidelines
 I manage the process,setthe guidelines andturndata intouseful businessinformation
Tax advice isprovidedby atax accountant as andwhen required.
The keyis that we workas a team
How I deliver– as part of your team
Initial involvementensures systemsandprocessesare definedandworkingsmoothly.
On-goingregularactivity typically includes:
 Productionof monthlymanagementaccounts includingcommentary
 Managing the dayto day Treasuryfunctionandupdatingthe cashflow forecast
 Monthlyupdate of rollingProfitandLossforecast
 Day to day managementof Bookkeeper
 Managementof any projectprofitability systemsandprocesses thatare implemented
 Managementof yearendtimetable
 Recommendingprocessimprovements
I prefertoagree a fixedfee todeliverthis regularactivity sothatI am a part of yourteam, workingflexibly
on an “on call”basis and takingpersonal ownershipof the process