Ms Office 2003 applications with detailed menu.

1. Microsoft Office

2. MS Word: Operations Performed
 Creating a document
 Opening a document
 Saving a document
 Printing a document
 Closing a document
 Mail Merge
 Editing a document

3. Features of MS Word
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Converting text to table and vice versa
Word count
Templates
Spelling & grammar checker
Formatting
Thesaurus
Mail merge
Word wrapping
Page break
Auto correct
Auto text
Header and footer

4. Components of MS Word Window
 Title bar
 Control box
 Menu bar
 Tool bar
 Ruler
 Cursor
 Status bar
 Scroll bar
 View Button

5. Contd.

6. Standard Tool Bar

7. Formatting Tool Bar

8. File Menu

9. Edit Menu

10. View Menu

11. Insert Menu

12. Format Menu

13. Tools Menu

14. Table Menu

15. Menus
 File menu
 Edit Menu
 View Menu
 Insert Menu
 Format Menu
 Tools Menu
 Table Menu
 Window Menu

16. File Menu
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Opening a new document: New Command
Opening an existing file: Open Command
Saving an opened file: Save command
Closing an already opened file: Close command
Examining the print preview of an open file: Print preview
command
Printing an opened file: Print command
Setting the page setup of the file: Page setup command
Saving different copy of a file: Save As command
Sending a file to other locations: Send to command
Checking the properties of the file: Properties command
Exiting from Word: Exit command

17. Edit Menu
 Helps to makes changes in the Word document
 It could be a word, a line or a paragraph

18. Mail Merge
The six step procedure is used for sending letters with
similar text personally addressed to large number of
people
 Select a document
 Select the recipients
 Write the letter
 Preview the letter
 Complete the merge
 Preview the letter for printing
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19. MS Excel 2003
 It is an integrated spread sheet which performs all
kind of calculation and displays results on screen in
the form of figures or graphs.
 Used in creations of report, performing complex
calculations.

20. Features of Spreadsheet
 Object Linking Embedding (OLE)
 State of art editing
 Use of graphical objects and charts
 Several types of mathematical, trigonometric,
financial, and statistical functions are inbuilt
 Accuracy

21. Excel Window

22. View Menu

23. Format Menu

24. Data Menu

25. Inserting Function
 A function is a predefined formula which takes zero or
more input values (also known as arguments) and
produces (or returns) a result.
 The structure of a function is
Function _ name (comma separated Argument list)
 E.g. SUM (A1,B1:B4, 30)

26. Inserting Charts
Chart is prepared by chart wizard
 The data range is selected in which the chart has to be
prepared.
 Select the option chart from Insert menu.
 Select the type of chart.
 Click on press and hold to view the sample.

27. Data Range Selected

28. Inserting a Chart

29. MS PowerPoint 2003
 A powerful managerial tool of communication
through which we can compile and deliver our ideas,
concepts, plans or products to the audience in a
structured, effective and impressive manner.
 A presentation consists of following contents:
– Textual content like - narrative, salient points,
speaker’s notes etc.
– Visual content like - graphs, charts, pictures,
animations, video etc.
– Audio content like – commentary, description etc.

30. Features of PowerPoint
 It consists of templates which are helpful to design presentation.
 It provides four views: slide view, outline view, normal view and
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slide sorter view, which are very useful during presentation or in
development stage.
In a single presentation, graphics, charts and texts could be
added.
The presentation using PowerPoint could be projected directly as
a slide show.
To make an attractive presentation, different transition and
building effects may be included in the slide.
Using powerful printing feature, entire presentation could also
be printed on paper.
From a large palette of colour scheme, different columns and text
could be included.

31. Components of MS PowerPoint

32. File Menu

33. Edit Menu

34. View Menu

35. Insert Menu

36. Format Menu

37. Tools Menu

38. Slide show Menu

39. Creating Presentations
 Click the ‘new’ option in file menu
 Select any slide layout and click on it
 Add title or headings to the slide
 Add bullet points

40. Creating Presentations

41. Slide Layout in PowerPoint

42. Adding Title and Bullet to a Slide

43. Changing the Colour
 The text colour could be altered by choosing “colour”.
 The background colour could also be changed by
choosing slide colour schemes.

44. Insert Option in a Slide
 A picture could be selected by clicking at icon clip art
and choosing appropriate picture.
 We could also put various tables, chart or graphical
representation in it.

45. Insert Clip Art

46. Slide Transition
 It is a process by which animation schemes could be
added either to a single slide, multiple slide, or to the
entire presentation.
 After the presentation is ready, then we view it by
choosing the slide show option or by opting F5.

47. Slide Show

48. MS Access 2003
 Access is a relationship database management system
which could help us to set up the relationship between
different kinds of data. Access also provides option of
working with one Access database by itself or with
different kinds of external database.

49. Creating Database
 Click at file menu. Choose “new”. A list of options
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appears –choose blank database.
Click at the blank database.
New database window will appear.
Click on the “create” button.
Creates a blank database with specified name and
folder.
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50. Ms-Access Window

51. Creating database

52. Entering Data in Tables
 After creating a database, we can create a new table in
the database.
 We have to add on fields, type, size and description.

53. Creating Database

54. Data Entered in Table

55. Creating and Working with Forms
 Forms lets us view data in many ways and provides us with
a great degree of flexibility for viewing and entering the
data.
 Forms could be created by form design view and form
wizard to create a form.
1. Select the “Forms” tab in the Database window.
2.Click on the “create form” by using wizard command.
3. Select the table that will act as back-end of our form from
table/ queries combo box.
4. Select the fields of the table which we would like to include
in the form.
5. Use <or> button to move a single field and<< or>> button
to move all the fields.

56. Contd.
6. Click next. In the “next” dialog box, select the desired
form type.
7. In the “next” dialog box, select the style of the form
from the given list of in –built styles.
8. Click on the “next” button and in the “next” window,
give the title to our form.
9. Select the option whether we would like to open the
form in the design view to modify it or want to run the
form.
10. Click “finish” once satisfied with the settings.

57. Overview of MS Office Packages