Student Government Officer Manual

Student Government
Officer Manual
The goal of this manual is to help create a smooth transition between
cabinets to ensure that all cabinets hit the ground running, to increase
productivity in the summer and fall semesters, and to paint a realistic
preview of each position.

An Overviewof SGA
Things that need to be done by the entire cabinet
right away
1. Set up meeting times
a. Give your semester schedule to advisors.
b. You should have a 2 hour Executive Cabinet meeting
every week.
c. You should have at least 3 hours of office time every
week.
d. You should have a 1-on-1 meeting with your advisor
every week (~30min).
2. Set ground rules
a. This shouldinvolve expectationsof the group in
regards to participationandattendance.
b. Be sure to include how decisionsare to be made and
what is considered appropriate conduct.
3. Schedule a facilities tour (offices/individuals)
a. This can be led by an advisor.

An Overviewof SGA
The Meeting Cycle
PLAN
 What do we want to accomplish?
 Agenda
o Topic
o Treatment
o Presenter
o Time
 Materials
DO
 Conduct the meeting
o Opening
 Check in
o Body
o Closing
 Summary
 Check out
STUDY
 Check out
 Ask
 Meeting evaluation
 Process observation
ACT
 Continuous improvement
 Carry out assignments
 Design next meeting

An Overviewof SGA
Principles of Supportive Communication
The idea behind supportivecommunication is to keep positivity in the workplace.
Through these principles you will be better able to preserve positive relationships
and avoid defensive or disconfirmation reactions from people.
1. Congruence: Your verbal and non-verbal communication must match each other.
a. Example: “How are you?” with genuine concern heard in your voice.
b. Why this is important: It establishes trust.
2. Validation: Recognize, understand, accept, and value.
a. Example: “I understand your frustrations, this is what I think, and what do you
think?” Or can be praise such as “Great work!”
b. Why this is important: It makes the other person feel appreciated which leads to
positive feelings.
3. Problem-oriented: Solving realistic problems without personal judgment.
a. Example: “What can we do to fix the problem?”
b. Why this is important: If you focus on the problem rather than the person, then
you will avoid a defensive reaction.
4. Descriptive: Describing the situation without passing judgment.
a. Example: “This is what happened, this is my reaction, this is what I think
should’ve been done”
b. Why this is important: Avoids putting the person down and helps solve the
problem.
5. Specific: Specify aspects while avoiding extremes and absolutes.
a. Example: “We need 84 nametags by 4o’clock” as opposed to “we need
nametags”
b. Why this is important: Avoids any confusion on what the speaker wants.
6. Conjunctive: Paraphrase what the other person has said. Mirror what the other person
said.
a. Example: “So you’re not happy with the situation, what needs to be changed?”
b. Why this is important: Demonstrates understanding, value to others, and that
you’re listening.
7. Owned: Owning your words, using the word “I” instead of “they,” “we,” or some other
unknown party.
a. Example: “I think that this behavior needs to change” as opposed to “They think
this behavior should change.”
b. Why this is important: It shows that you take the situation seriously, and that
you are committed to what you are saying.
8. Listening! This is the most important, see the next page…

An Overviewof SGA
Listening
Listening is important becauseit helps to ensurethat you are understanding the
speaker, and are showing respectto them.
There are 4 types of listening responses outlined below
1. Advising: Giving advice to the speaker based on what you think. Generally starts with
the phrase “I think” or “You should.”
a. Appropriateness: If the speaker doesn’t have expertise, but the listener does, or
if the speaker needs direction.
b. Example: “I think you should talk to this person about the situation”
2. Deflecting: Changing the focus from the speaker to the listener.
a. Appropriateness: If a comparison or reassurance is necessary.
b. Example: “When I was working on that project, I had that problem too.”
3. Reflecting: Paraphrase what the speaker has said.
a. Appropriateness: Vast application, this is important to use because it give the
speaker time to confirm that you have understood the message or correct the
message you received.
b. Example: “What you’re saying is that you have a problem with…”
4. Probing: Asking a question to get more information. There are 4 types of probing
questions
a. Elaboration: “Can you tell me more?” Use this when the message doesn’t
contain enough information to be fully understood.
b. Clarification: “What do you mean?” Use this when the message is not
understood.
c. Repetition: “Again, what do you think?” Use this when the speaker is avoiding a
topic or hasn’t answered a previous question.
d. Reflection: “You say that you are discouraged?” Use this to encourage the
speaker to pursue the topic in greater depth.
While all of these Listening responses areimportant, the ones that you should be
using the mostare Reflecting and Probing responses.

An Overviewof SGA
Overview of Your Role as a Student Leader
Keeping these guidelines in mind will help you succeed and be respected by your peers!
1. Workon the morale ofyour group members. Unlessthey feel good abouttheir roles, your groupmembers will notbe
as cooperative and productive as they could be.
2. Expect anychanges to be accepted gradually. Sometimes we expectpeopleto acceptchanges overnightthatwehave
been thinking about for months. Remember that it is almost impossible to change people... they usually must change
themselves.
3.Be available to help those who want your help. When weattempt to forceour ideasof assistancewhen ithasn’tbeen
solicited, we risk building resistance among our group.
4.Let your group membersdeterminethegroup’spurpose. Unlessgroup members havea say inwhatisto happen,their
participation will be half-hearted at best.
5. Emphasize the processfor workingthrough problemsratherthan the finalresult. Your desired resultsmay changeas
your group changes.An open channel of communication thatinvolvesall groupmembers will helpyou incorporatethese
changes.
6.Approach change through cooperativeappraisal.When changeisbased on evidence,itreducesthechancesfor a win-
lose situation. The decision will be based on what is right, rather than who is right.
7.Encourage brainstormingand creativity.Providefeedback and supportfor newideas, and avoid penalizingformistakes
made for the sake of experimentation.
8. Share decision-makingregardingpolicies and procedures.By emphasizinghowto solveproblems,and involvingyour
members in these decisions, you will create deeper commitment in your members.
9. Recognize criticism as the first step individuals take in assuming responsibility. Use criticism as a chance to solicit
suggestions for improvement.
10. Share the glory. You cannot expect enthusiastic participation if you take all the credit.
11.Have faith and confidence in the abilityofyour group. Peopletend to liveup to our expectations,bethey high or low.
12.Be sure your group has a common purpose.Structuremeetingsso thatissues of common interestarediscussed with
the whole group, and individual concerns are addressed at other times.
13.Trust the motivesofallgroup members.Attend to every suggestion asa sincereonethatdeserves asincereresponse.
14. Don’t set yourself up as infallible. Be honest and admit when you lack an answer.
Don’t be afraid to be human.
15. Be specific. Communicate exactly what you expect and think.
16. Be socially sensitive. Avoid being witty or funny at the expense of group members.
17. Use the inquiry method. Use questions to get information and define issues.
18. Be impartial. Play no favorites, and give all group members equal chance to participate.
19. Promote group cohesiveness. Make all group members feel as if they belong.
20.Manage conflict, don’t ignore it. Bringconflictinto theopen,and concentrateon issues,behaviors,and factsrather
than personalities.

An Overviewof SGA
SGA Officer Stipends
This formis whatis used to evaluate SGA officers. This formis to be completed
by each officer and then the advisor will evaluate based on this feedback and
their insight.
Job Performance Evaluation
Review Information
Your Name: Student ID: @ Current GPA: .
Review Period: / / to / / Today’s Date: / / .
General Expectations
(5) =
Exceptional
(4) = Exceeds
Requirements
(3) = Meets
Requirements
(2) =
Gets By
(1) =
Needs
Work
Shall Work 8-12 hours a week
 Weekly Executive Board
Meetings
(2 hrs)
 Biweekly SGA Meetings (1 hr)
 Office Hours (3 hrs)
 Committee Meetings (1 hr)
 1:1 with Advisor (1 hr)
 SGA Work/Prep/Research
 Assistwith events as needed
Shall co-chair an event throughout
the year
Shall serve on one campus-wide
committee
Shall actively participate in most
events
Shall communicate effectively with
Executive Board
Shall be the voice of the students
Shall have a positive attitude

An Overviewof SGA
Position Expectations
(5) =
Exceptional
(4) = Exceeds
Requirements
(3) = Meets
Requirements
(2) =
Gets By
(1) =
Needs Work
Shall advise the SGA on the use of
technologiesin place at CVTC
Shall update and maintain the CVTC
SGA website
Shall serve on the CVTC Technology
Committee
Shall post agendas, minutesand
student activitiesto SGA website
weekly
Shall monitor and update SGA
Facebook
Shall coordinate webcast & chat
during SGA meetings
Comments
Undispersed Stipends
SGA officers that put in extra time to compensatefor unfilled positions may be
granted an additional stipend amount with the approvalof the Executive Cabinet
and the Advisors.

Your Resources+ Contacts
College Contact List
Sodexo
Primary Contact: Food Service Manager
(Joel)
Email: jcali@cvtc.edu (Joel)
Email: SodexoCatering@cvtc.edu
Phone: 715-833-6235
Office: BEC13
Facilities
Primary Contact: Facilities Office Assistant
(Christine Galzki)
Email: cgalzki@cvtc.edu
Phone: 715-833-6207
Office: BEC 148
Secondary Contact: Facilities Supervisor
(Darren Gilgen)
Email: dgilgen@cvtc.edu,
Phone: 715-830-5546
Office: BEC148
Library
Primary Contact: Library Services Specialist
(Vince Mussehl)
Email: vmussehl@cvtc.edu
Phone: 715-858-1875
Office: BEC120Q
Bookstore
Primary Contact: Bookstore Manager (Kris
Nelson)
Email: knelson114@cvtc.edu
Phone: 715-833-6262
Office: BEC006
Student Life
Primary Contact: Student Life Assistant
(Karen Bowe)
Email: kbowe33@cvtc.edu
Phone: 715-833-6267
Office: BEC102
Safety & Security
Primary Contact: Safety and Security
Manager (Willie Henning)
Email: whenning@cvtc.edu
Phone: 715-833-6670
Office: BEC116A
InformationService Center
Primary Contact: Customer Service Center
Mgr. (Laura Ericson)
Email: lericson2@cvtc.edu
Phone: 715-833-6232
Office: BEC113A

Regional Campus Contact List
Emergency Services Education
Center (ESEC)
Contact 1: ESEC Office Assistant (Jacqueline
Blum)
Email: jblum4@cvtc.edu
Phone: 715-855-7521
Office: EEC118
Contact 2: Program Assistant (Jean
Alcantar)
Email: jalcantar@cvtc.edu
Phone: 715-855-7501
Office: EEC118
Diesel EducationCenter (DEC)
Contact 1: Diesel/Heavy Equip Tech Instr
(Ron Borek)
Email: rborek1@cvtc.edu
Phone: 715-552-8365
Office: DEC101
Contact 2: Diesel/Heavy Equip Tech Instr
(Rusty Naylor)
Email: rnaylor@cvtc.edu
Phone: 715-552-8366
Office: DEC101
TransportationEducationCenter
(TEC):
Contact 1: Truck Driving Instructor (Karl
Pinter)
Email: kpinter1@cvtc.edu
Phone: 715-855-7546
Office: TEC100
Contact 2: Elec Power Distribution Instr
(Bandi Henke)
Email: bhenke@cvtc.edu
Phone: 715-855-7537
Office: TEC100
Manufacturing EducationCenter
(MEC/Gateway Campus)
Contact 1: Office Assistant (Elaine Miller)
Email: emiller@cvtc.edu
Phone: 715-874-4604
Office: MEC102
Contact 2: Dean of Industry, Ag & Energy,
Transportation & Technology (Jeff Sullivan)
Email: jsullivan25@cvtc.edu
Phone: 715-874-4608
Office: MEC102

ChippewaFalls Campus
Contact 1: Campus/Recruitment Assistant
(Raeann Hutchinson)
Email: rhutchinson@cvtc.edu
Phone: 715-738-3840
Office: CF119
Contact 2: Office Assistant (Elizabeth
Peterson)
Email: epeterson@cvtc.edu
Phone: 715-738-3841
Office: CF119
Other useful Contacts
Instructor that requires 4 hours of
community service for her students
Primary Contact: Business Management
Instructor (Shelly Schullo)
Email: sjohnson47@cvtc.edu
Phone: 715-858-1820
Office: BEC010
Project Management Instructorthat may
need projects for her students
Primary Contact: Business Management
Instructor (Beth Hanutke)
Email: ehanutke@cvtc.edu
Phone: 715-852-1366
Office: BEC010
WI Education Fair Volunteering
Primary Contact: Enrollment Specialist
(Gayle Ostermann)
Email: gostermann@cvtc.edu
Phone: 715-833-6456
Office: BEC010

Office Guide
General Rules for Office Etiquette
1. Clean up your mess. Unfortunately mom doesn’t work in the SGA office, so
make sure that you are cleaning up any messes that you make because
nobody else will.
2. Respect other people’s space. There will be times where you are not the only
person working in the office, as there are two computers. When there are
other people in the office, respect the amount of space that they need to be
able to get their work done. Also keep in mind to keep your level of noise
down, you may listen to music while in the office, but don’t make it so loud
that it is distracting to other people.
3. The office is not a locker. While it is okay to leave things in the office while
you are working during an event, avoid leaving things in the office for long
periods of time, we have limited space and it just gets in the way.
4. Turn off the lights if you’re the last to leave. One of the perks to being an SGA
officer is that you do have the ability to use the office after student life
closes. You may ask a custodian to unlock the office for you and you can use
it. Before you leave, please make sure that all the lights are off and the doors
are locked.
5. Be respectful! This is perhaps the most important rule. As this is a
professional environment avoid vulgar or hurtful language towards anyone.
There are also times where you can practice your principles of supportive
communication.

Professional Communications—Email
Being that SGA is a professionalorganization it is necessary to use professionalcommunication
skills, especially when talking with outside parties. These guidelines will help demonstratethe
professionalismof our organization and show why weare to be taken seriously.
The things that are absolutely required in every email are the following:
 Appropriatesubjectline
 A professionalgreeting
 A grammatically correctbody
 A professionalclosing (ensuring that you are identifying yourself as an SGA officer to
people who may not know who you are)
Here is an example:
Subject: SGA Picnic for Truax
Hello Bandi,
SGA is holding a picnic at Truax on March 24th. Please pass this message on to your students as we are aiming
for maximum attendance. There will be flyers for the campus being sent out soon, keep an eye out for them.
Thank you for your time,
Kyle Hammon
SGA Vice President
More General Guidelines:
 Keep it brief. This shows respectfor the reader’s time.
 Try to cc Beverly or Alisa in emails. This will keep them in the loop of what’s happening
and when staff members see a name in an email they recognize they are more likely to
read it.
 Use punctuation sparingly and when appropriate. Nobody wants to see ten explanation
marks in a row.
 Be cautious with humor, it almostalways gets lost in translation and you may end up
sending a message you didn’t wantto.

How to use the office Phone
To Answer: Pick up the phone, select the ‘Answer’ button (far left on screen) if necessary.
Answer with “Student GovernmentOffice, this is (Name), how may I help you?”
To Transfer: Select Transfer –Note this will put the caller on hold. Enter the Phone number for
wherethey will be transferred. If thenumber is unknown, usethe instructions below to look it
up, this can be done while the caller is on hold.
To look up a Number/Name: Push the “directories” button, Select “CorporateDirectory”
Enter search criteria using the numerical pad. Select “Search.”
To put on hold: Before putting the caller on hold, ask for their permission. Select the hold
button on the screen along the bottom. To take them off of hold, select what looks like a
“pause” button on the rightside.
To listentomessages: Push the“messages” button. Itwill ask for a pin, enter the last 4 digits
of the phone’s number (1342).
Instructions for buying things for events and getting reimbursed
1. Make surethat you get the tax exempt paperwork and present it wherever you’re
buying things. (Failure to do this will resultin you being responsiblefor paying the tax)
2. After buying whatever it is that you’rebuying, fill out a Club Withdrawaland Deposit
Form(you can get this from an advisor)

The Issues Log
There is an Issues Log thatexists in the S: Drive. This log has two purposes:
1. Organizewhatneeds to be done and the progress on that.
2. Keep record of the issues that each cabinet has had so that future cabinets may
reference the knowledge of how to solvethem.
Issue Date Open Originator Potential Impact Progress (0-5)
Constitution needs to be revised Apr-14 DH
Confusion about rules and how SGA works (you
have no idea…) 4
Recognition banquet needs to be planned Jan-15 CL No plan means no banquet 2
SGA does not have a transition manual for
officers Nov-14 KH
Each SGA group continues to make the same
mistakes 3
Recruitment attempts for the next cabinet
need to be improved and implemented Feb-15 AD
The next officer team will have attendence
issues 0
Students are unaware of SGA Sep-14 AD
Effects the future of SGA and lowers attendance
at SGA sponsored events 1
Past Cabinet Projects Apr-14 DH
Picking up where the other administration left
off. 4
Issue Date Open Originator How Resolved Date Closed
Blood Drive Sheet needs to be filled Jan-15 AD
Sat in front of student life during office hours
with the sign up form to advertise it. Feb-15
Water bottle filler project must be
completed Apr-14 DH
Worked with facilities to get the numbers on
the current water fountains on each campus,
and communicated with the makers to get what
we need. Feb-15
Issues Log
Current Issues
Resolved Issues
The Issue at hand
Date issue wasraised
The personwho
recognizedthe issue
Why the issue is
important
How close we are
to solvingthisissue
The Issue at hand
Date issue wasraised
The personwho
recognizedthe issue
How the issue was
solved
The person who
recognized the issue
Whenthe issue was
solved
The person who
recognized the issue
As issuesare solved,
move themdownto
“ResolvedIssues”

Goal Setting
SMART Goals Guide
 Specific:
o Be As specific as possiblewhen setting the goals
o Can it be quantified?
 Measurable:
o Specify measurement.
o Probably the most important step, and the one mostoverlooked.
o How will results be measured?
 Attainable:
o How are you going to accomplish this?
o You’repretty sureyou can do it, but it’s not in the bag
 Realistic:
o Make surethe goal is a realistic stretch
o Are you willing and able to do this?
 Time-bound:
o Specify time frame.
o When will you check back?
o When are final results expected?

SMART GOALS OUTLINE
Specific
What?
Why?
Who?
Which
Location?
Measurable
How
much/many?
How often?
Attainable
What are you
goingto do to
accomplish
this?(make it
challenging,
but nottoo
difficult)
Realistic
How can you
ensure thiswill
work?(youmust
be willingand
able to dothis)
Time Bound
When?
SMART Goal- Put it all together

The PresidentPosition
Incoming President Questionnaire
1. What position specific things do I want to know about (i.e. forms, reports, timelines,
duties, etc.)?
2. Things I want to do in the next month…..
3. People I should get to know…
4. What ideas do I have for the position?
5. Other questions I want answered…. (to add to future manual).

The President Position Overview
What you will do day to day:
Evaluate what I had time to work on that day and get things done on a top priority basis.
Usually talked to Beverly or Alisa to ask if there was anything urgent that need to get done.
Send and check emails all the time.
What you will do once in a while (repeats):
Hang posters when needed, make up agendas every week, talk with faculty, sit on committees,
and work on important projects at various times of the week.
What you will do once a semester/year:
Go to the district board meeting when the VP is unable
Tips and Recommendations:
Check emails regularly and always stay on task while in the office. You are the leader you are
responsible for making sure what needs to get done gets done.
Completed by: Austin Denzine, SGA President 14-15

Planning Meetings:
What to plan for in Executive Cabinet Meetings: Always keep projects listed on
the meeting agenda until they are completed otherwisethey will get lost.
Preformprogress reports regularly to makesurethat projects are not being
pushed aside and forgotten about. Coming up with new business can be tricky,
but it’s also the reason that you work closely with Alisa to finish the agenda. You
will always make the rough draft, but shecan help you make a final draft. Ask
both advisors to check it over and ask them if anything needs to be added. Send
out the agenda draftat least 2 days before a meeting so that the rest of the
officer team can tell you if they have something you need to add.
What to plan for in General Session Meetings: General Session agendas can be
tricky because not all the time is there a lot of things going on that will fill the
whole hour of time, but there’s always at least one thing that is crucial to share
with the club representatives. Be creative on how to fill the time so that the
meeting is worthwhile, this means asking differentservices such as academic
services, the library, the book store, etc. to speak on behalf of the perspective
services they offer. A lot of the students that show up as club reps have typically
never been to the meetings before so it is ok to usethe sameservices that were
on the agendas fromlast year. In fact, it is recommended to have these services
speak at least once a year to remind students that they are available to students.
Once again, Alisa, Beverly, and the officer team can be really helpful in coming up
with good ideas on what to talk about at every General Session meeting.
Austin’s Recommendations:Read this document several times and never be afraid
to refer back to reading anything that past executive cabinets have done.

Your role in meetings
You are considered the chair (leader) of each meeting, which involves the
following tasks.
1. Guide without dominating
2. Become an active participant
3. Encouragebrainstorming
4. Involveall members
5. Invokeoperating procedures when needed
6. Stick to agenda
7. Use facilitative behavior
8. Focus the energy of the group on a common task
9. Protect individuals and their ideas frombeing attacked
10. Help the group reach a consensus

General SessionMeetingAgendaSample
SGA General Session Meeting
February 18, 2015
I. Call MeetingtoOrder
II. Roll call of Officers: Nameswill be taken fromsign in sheet
a. CLUBS: and included in meeting minutes
b. Advisors:
c. Guests:
III. Approve Minutes
IV. Speaker:Bridgeport
a. EmilyToycen
V. TreasurersReport
VI. SGA Reports/Updates
a. WACTE and WSG report
b. PicnicUpdates
i. Food,Dates,Times
ii. VolunteerRequest
c. Water Bottle FillerProjectUpdate
d. RecognitionBanquet
i. VolunteerRequest
ii. ClubPicturesRequest
e. SGA Elections
VII. Past EventFeedback/Information
a. ZuZuAcrobats
i. Mon, Feb.9, noon- 1 p.m.,BEC
b. AuthorSeries:NickolasButler
i. Tues,Feb.10, 11 a.m.and 1 p.m.,BEC
c. BloodDrive
i. Thurs, Feb.12, 10 a.m.- 4 p.m.,BEC
VIII. UpcomingEvents
a. Service Learning:CommunityTable
i. Fri,Feb.20, 3 p.m. - 7 p.m.
b. CareerFair
i. Wed,Feb.25, 11:30 a.m.- 2:30 p.m.,BEC
c. Dr. SeussPartyFamilyNight
i. Thurs,Feb.26, 6 p.m.,BEC
d. ManufacturingShow
i. Thurs,March 5, 3 p.m. - 7p.m. In NeedOf Volunteers
IX. ClubUpdates/ OpenForum
Adjourn
2014-2015 SGA Meetings
Wednesdays, 3-4 PM
BEC 103A
Sept. 24 Jan. 21
Oct. 8 Feb. 4
Oct. 22 Feb. 18
Nov. 5 Mar. 4
Nov. 19 Mar. 18
Dec. 3 Apr. 1
Apr. 15
Apr. 29

Executive Cabinet MeetingAgendaSample
SGA Executive Cabinet Meeting
February 11, 2015
I. Call MeetingtoOrder
II. Roll call of officers/advisors
III. Approval of the minutes
IV. UnfinishedBusiness
A. CurrentProjects (standing reports)
 ConstitutionandBylaws (TheRest)
 Water Bottle Filler(1 Minute)
 FitnessCenter
 OfficerTransitionManuals
 CameraProcessand Procedure
 RecognitionBanquet (3 Minutes)
 SpringElections
B. BloodDrive (Thurs.Feb.12 @ 10-4) (2 Minutes)
 Volunteersfordayof?
 All donationslotsfull?
C. SpringPicnics(5 Minutes)
D. Agendaitemsforgeneral session(2/18/15) (10 Minutes)
V. UpcomingEvents (mark your calendar)
1. BloodDrive (Thurs.Feb.12 @ 10-4)
2. CommunityTable (Fri.Feb.20@ 3-7)
3. FamilyNightDr.SeussParty(Thurs.Feb.26 @ 6:30)
4. ManufacturingShow(MEC Thurs. March 5 @ 3-7)
5. FamilyNight(Thurs.March19 @ 6:30)
6. Jacy Good(Mon. March 23 @ 12-1)
7. SpringOpenHouse (Tues.March 31 @ 4-7)
VI. Adjourn

Planning the Officer Retreat
Austin’s Recommendations: The Officer Retreat is something that gets very
difficult to plan if it’s not done right away at the startof the year. Onceclasses
really get going and other officers starthaving homework, tests, jobs, and life in
general it gets to be nearly impossibleto plan. Don’twait to start planning it, this
is something that you should be taking time during Augustand early September
to plan. This is an event that needs to havea purposethat will help the group,
but it should also be fun. Last year we did a strength training with Margo Keys
which was very helpful to the group and very interesting, but not so much on the
fun. I would recommend doing the strength training again, but also having a
separate officer retreat that is fun and geared towards building community and
friendship between the officer team.

Previous Officer Calendar/ Tasks for the Year The President
June:  READ THE CONSTITUTIONAND LEARN YOUR RESPOSIBILITIES
 Watch the Roberts rulesof order video(More than once)
 Getcomfortable with the SGAoffice
 Read past agendas to buildcomfort abilitywith the understandingthat you will
needto make them yourself
 Practice coming up with agendas(be nice to Alisa and she will helpyou)
 Start coming up withplans to recruitfor any positionsthat were not filledinspring
elections
 Start talking about ideasand ways to welcome studentsback to class in the fall.
 Start talking about fall picnics
 START DOING EVERYTHING TWO WEEKS BEFORE YOU THINK YOU SHOULD
July:  Practice Roberts Rulesof order in meetings
 Keeplookingat previousagendas
 Promote SGAat newstudent orientation
 Plan for the Welcome Back 1st
day ofclass
 Plan for spring picnics
 Talk about promotional itemsyou might want to order to promote SGA
August:  By this time you shouldbe somewhat comfortable with making agendas ifnot
work with Alisa or Beverly
 Shouldhave somethingorderedand a plan for the welcome back
 Shouldbe working on postersfor fall picnics
 Brainstorming ideasfor any projectsthe officerteam may want to work on for the
year
 Talk about any projects that were leftoverfrom previousofficerteams and make
plans to try to complete them.
 Read PreviousAgendasfor help
September:  Put eventsthat will be happening3 months inadvance on the agenda (it will help
keepit on everyonescalendar)
 Plan to work at events
 Promote SGA
 Keepmaking plans for the year
 Prepare for fall elections
 Plan the officerretreat
 Talk with Margo Keyson strengths training
 Prepare for firstGeneral AssemblyMeeting
 Prepare for WSG meeting
October:  SGAofficerretreat should have happenedor is happeningsoon
 DON’T go to WELEAD it is a giant waste oftime
 Train newofficersfrom fall elections
 Fill in everyone onthe projectsat hand
 Work on projects
 Attend events
November:  Needto have plansin place for promoting SGA
 Talk about reachingout to people ona more publiclevel

 Go to events
 KeepWorkingon projects
 Work on keepingmeetingsproductive
 Talk about possiblydoinga welcome back for spring semester
December:  Work at commencementceremony
 Work at any events
 Keepworking on projects
 Prepare for winterbreak (and for possible officersleaving)
January:  Start the year on a good note
 Be a leader and take the initiative todo more than the rest
 Work on projects
 Plan for Spring SemesterEvents
 Helpplan for spring picnics
February:  PROJECTS, PROJECTS, MORE PROJECTS
 EVENTS, EVENTS, MORE EVENTS
 Do the work and hang in there strong
 Keepbeingthe leader
 Use the skillsyou gainedfirst semester
 Don’t be a dictator
March:  Much of the same from Feb.
 Keepplanningfor events
 Keepdoing everythingtwoweeksbefore you think you should
 THIS IS A MUST… At the start of march you shouldbe starting recruitmentplans
for spring electionsandhave them started by the middle of march… or else…
April:  Evaluate current openprojects to decide whichones can be completedbefore the
new officerteamarrives and which oneswill needto be passed on to the new
officerteam.
 Do the work necessaryto eithercomplete a project or make it manageable for the
new officerteamto handle.
 By April 1st recruitmentplans for newofficershave alreadybeenplaced into effect
and any newideasthat could helprecruitmentshouldbe
considered/implemented
 Finishyour own part for the transitionmanual
 Prepare to conduct electionsandspeak with potential candidates
 Work at or delegate people towork at any events
 Be a public figure and talk to people
May:  Continue working on any projectsuntil the veryend
 Train newofficerson how theyshould be doing theirjobs
 Leave on a good note

Officer Evaluation Questionnaire The President
Outgoing Officers
1. What do youconsidertobe the greatestresponsibilityof youroffice?
Being the leaderof theteam, stepping in when no oneelse is availableto takecare of tasksat hand,
don’tbethe frontrunnerof projects,be thestep in person when someoneisstruggling and needshelp to
completetasks,being the center of communication and making sureIread emailsand responded to
themas soon aspossible.
2. What problemsorareaswill require attentionwithinthe nextyear?
Promotion of SGA and communication with students,peoplerarely know who weareand whatwe
do which is a hugeissue when you need help fromstudentsoutsidetheorganization.Makingsurethat
the officersin place are going to stay in their positionsand preparing forit if they can’t.
3. Who wasthe mosthelpful ingettingthingsdone?(Whowere goodresourcesfor you?)
Instructorsin many differentprograms,ALISA and BEVERLY,Darren in facilities wasa hugehelp for
the waterbottle filler project,Rod Bagley,Kendra Weber,Karen butonly if yournice to her,and the rest
of the officerteam. This organization is all aboutteamwork,so atno point within the yearshould you
feel like you’reon yourown.
4. Advice youwishyouhadbefore assumingoffice lastyear:
START EVERYTHING TWO WEEKS BEFORE YOU THINKYOU SHOULD,I’velearned that duedatescome
by so much fasterthan you ever thinkthey will, especially when it comesto elections. Get youremail
connected to yoursmartphoneas soon aspossible. Emails are essentially the only way you haveto get
a hold of the people you need,so get used to checking it daily.
5. What were yourgoalsand whatprogressdidyou make?
The greatestgoalI had for theyear wasto gain leadership skills thatI’d nevergotten anywhereelse.
I would say this experiencegaveme whatI wanted and so much more. It wasn’tan easy taskto do and I
spenta lot of extra time in the officeto get whatIneeded to get done:done!
6. What were some of yourshort and longtermgoals?
Shortterm goalsincluded thingslike getting the waterbottle fillers projectcomplete,becoming
proficientin making agendas,and becoming proficientin figuring outwhatneedsto get doneon my
own.
Long term goalswere thingslike learning to becomea greatleader and learning how to motivatepeople
to wantto listen to whatI had to say and follow my lead. Finishing the constitution wasoneof the
biggestprojectswehad to workon forthe entire yearso getting thatdonewasa hugegoal. One of the
biggestlong term goalsthatI set for myself wasto makesureI wasalwaysdoing whatwasnecessary for
the officeto be successful,even when Ididn’twantto.

The Vice PresidentPosition
Incoming Vice President Questionnaire
duties, etc.)?

The Vice President Position Overview
Generally a wide variety of things will be done. This includes assignments from the Executive
Cabinet and things the Advisors want done. Brainstorming is a huge part of this position as it
relates to how we can better reach students, how we can strengthen communication with
regional campuses, how we can improve our organization and any other topics that are of
importance at the time. Things will often change quickly, so make sure that you are checking
your email daily!
One of the primary responsibilities of the Vice President is to give oral reports at the CVTC
District Board meetings. These meetings are held once a month and requires some degree of
time to put together and practice beforehand.
Another one of the primary responsibilities of the Vice President is to organize the regional
picnics. This involves a great deal of work as there are four to five regional picnics every
semester.
Something that was often done by me was offering support to the rest of the Executive Cabinet.
As SGA Officer Positions are often very stressful, being someone to talk to is extremely valuable
to the rest of the organization. Building this relationship with the other officers will also allow
you to talk with many of them about anything that you are stressed out about. Getting involved
with the projects that other officers are working on will allow you to better understand their
frustrations.
Completed by: Kyle Hammon, SGA Vice President14-15

Preparing for Board Reports
What to include in Board Reports:
There are two main sections: Current SGA Topics and Campus Events. Current
SGA Topics should include election of cabinet members, officer retreat, WSG
meetings, and anything that effects the whole cabinet. Campus Events should
include any events that have already happened, don’tinclude futureevents. Be
sureto include how the students loved it and how many were in attendance. Also
include some background as to why SGA holds these types of events, or some
background on the speaker at the event. Avoid anything that may shine a
negative light, as this is often times the mostexciting part of these meetings, and
many of the board members look forward to it.
How to prepare for giving the Board Report:
Make sureto dress in business casual, and try to look nice, this is the only
interaction that mostof the board has with SGA. Practice going through what
you’regoing to say as many times as it takes to make you feel comfortable, you
shouldn’tbe reading straightoff the page.
Kyle’s Recommendations: Arriveshortly beforethe meeting starts, you’reusually
the firstthing on the agenda, and you can leave after you give your report. While
you’rethere before the meeting, try to meet someof the board. When presenting
the reportremember to have a bit of fun with it and let your sense of humor
shine through, the board enjoys it, and helps startoff their meeting on a good
note.

Board ReportSample
Student Government Association – District Board Update
February 19, 2015
Current SGATopics
 NewDirectorof Communications.
Campus Events
As always,the SGA cabinethasbeenbusyat worksince the springsemesterstarted providingfunandeducational
activitiesandeventsforCVTCstudents.
Chris Czarnik (3rd
weekof class)
 ChrisCzarnikisa veryexperiencedHumanResourcesManagerwhocame to speakto our studentsintwo
sessions.Chrisisverydowntoearthand blunt aboutthe thingsthat hiringmanagerssee andare lookingfor.He
providedgreatsuggestionsandperspectivestoourstudentswhenitcomestogettinghired—whichhappensto
be one of the bigreasonsthat all of our studentsare attendingCVTC.
 The studentswhoattendedthe sessionsrespondedverypositivelyandwouldlike tosee himcome backto
speakagainin the future.48 studentsattendedthe firstsessionand25 attendedthe secondsession.
FeedMy People (3rd
weekof class)
 Once again a mix of 26 CVTC studentsandfacultyvolunteeredatthe FeedMy People foodbank.Thisisagreat
service learningopportunityforanyone involvedandwe are pleasedwiththe turnoutthatwe continue toget
for thisimportantpartof our community.
Stamp-A-Ring(4th
weekofclass)
 SGA hostedthe Stamp-A-Ringeventatthe RiverFallscampus.Where studentswere able toreceive stainless
steel ringsandstampany wordsthat theywouldlike intothe ring.
 Thiseventwasmetwithgreat successwith97 studentsparticipating.Studentslovedtoactuallyhave something
to take home withthemfromthe event.
Local Author Series(5th
weekof class)
 To continue ourlocal author seriesthatkickedoff lastfall,we recentlyhadNickButlercome tocampusto speak
to the students.Nickhaswrittenthe verypopular ShotgunLovesongs andisworkingona seriesof shortstories
knownas BeneaththeBonfire.
 NickButlerlivesinEauClaire.There were 5studentsat the firstsessionand9 at the secondsession.
ZuZu Acrobatics (5th
weekof class)
 Once in a while we believe itisgoodforstudentstotake a breakfromtheirassignmentsandresponsibilitiesto
have some fun.ZuZuAcrobaticsisa KenyanAcrobaticsteamthatexponentiallygrew inpopularitysince
appearingonAmerica’s GotTalent.
 Thiswas a nice opportunityforstudentstositback andwatch a rather impressingshow putonforthem.There
are manyvideosof themonline andare veryworthwhile towatchif youget the chance.There were around100
studentsinattendance.
Blood Drive (5th
weekof class)
 Once again thisyear,CVTChas hosteda blooddrive forthe RedCrossat the BEC campus.Through a verygood
campaign,we were able tofill all of the spotson the donationsignupsheetandtherefore wereable togive a
verylarge donationtothe Red Cross.
You can learn more about all of these eventsinE-Noteswhich islocated at www.cvtc.edu/enotes.
Are there any questions?
Thank you for your time. We appreciate beingable to share informationwith you

Picnic Planning
Timeline followed for Spring Picnics 2015:
1/22/2015: Madeinitial contact with campus contacts.
Example Email:
Hello Karl and Bandi,
SGA is once again setting up a picnic for the students at New Truax for the Spring semester. We
are hoping to hold this picnic between week 5 and week 9. We would like to know if there is a
certain week that will work better than others for the students, and what time would be best to
get as much student attendance as possible.
Thank you for your time,
Kyle Hammon
SGA Vice President
1/29/2015: Madecontactwith Joel (Food ServiceManager for Sodexo) to ask
about pricing.
1/30/2015: Allcontacts had gotten back, sent emails to each of them confirming
the date and time and requesting estimates on number of students.
2/4/2015: Executivecabinet discussed issues thathad aroseabout the increase in
food cost and inability to cover them with current budget. Campus picnics that
were scheduled in February had to be pushed back to March.
2/5/2015: Contacted campus contacts about the necessary pushback, was ableto
confirmthe new dates the same day.
2/6/2015: Discussed with Beverly about whatwill be on the menu given the new
information received from Joel.
2/11/2015: ExecutiveCabinet confirmed the official dates for the campus picnics.
Cabinet members also volunteered on which campus picnics they would
representSGA at.
2/12/2015: Sodexo Catering order placed for all regional campuses.

General SessionMeetingMinutesPosition
The Treasure Position
2/13/2015: Postersupdated to reflect this semester’s picnic dates and times.
Posters weresubmitted to duplicating the same day.
2/16/2015: Postersarrived atStudent Life, over the next couple days they were
dropped off at their respective campuses. (You can do interoffice mail so you
don’t haveto make the trip, it justturned out moreconvenient for us to drop
them off ourselves).
2/18/2015: How promotionalmaterials wereto be given out at picnics decided at
Executive Cabinet meeting.
2/19/2015: Picnic spreadsheetfilled out with the information on who is doing
what. This is very important to ensurethat there is no confusion and everything
moves along smoothly when the picnics start.
2/26/2015: Discussed with Beverly how the texting systemis going to work for
the picnic giveaways. Texting systemwas to be set up by Beverly in time for the
picnics. Talked to Austin (the attendee of the firstpicnic) about what he should
expect and whathe is supposed to be doing.
3/3/2015 and 3/4/2015: Firsttwo picnics took place.
3/5/2014: Updates on how the picnics went at the Executive Cabinet meeting.
Determined that updates are necessary for the remaining picnics for giving out
promotional materials becausefew people are opting into the texting systemin
which it is based.
After this the updates weremade accordingly and were executed at the last
picnics. As you can see, this can be a lengthy process and mistakes are bound to
happen, but the objective is to plan for those mistakes and know the corrective
action that will be required if/when they occur.
Kyle’s Recommendations: Startplanning early, you never know what might go
wrong or what changes need to be made, and the more time you have to take
care of them, the better. Get help fromthe rest of the cabinet, these are several
large projects, and you can’t do all the work, it would be too much—this is a good
time to practice your delegating skills.

PicnicSpreadsheetSample
Spring 2015
Campus Picnics
Location (expected#) Cashbox
Tally Sheet
Give-a-ways
Depart
BEC130
@
Arrive
for
Set-up
Serve SGA
Representatives
Returnto
BEC @
March 19 Gateway (141) Austin 10:15am 10:30am 11am-
12:30pm
1) Austin 12:45pm
2)
Menomonie ( ) / / 1)
2)
March 3 Transportation(48) Austin 11:15am 11:30am 12pm-
1:30pm
1) Austin 1:45pm
2)
River Falls ( ) / / 1) 1)
2)
ChippewaFalls ( ) / / 1)
2)
March 4 Diesel (38) Candy 10:45am 11am 11:30am-
12:30pm
1) Candy 12:45pm
2)
March 17 ESEC (121) Kyle 10:45am 11am 11:30am-
1pm
1) Austin 1:15pm
2) Kyle
Items to bring: Cashbox, Tally Sheet, Text in to win sign, promotional materials

Previous Officer Calendar/ Tasks for the Year Position: Vice President
September:  Start learningabout the resourcesavailable to SGA.
 Brainstorm and Recognize shortcomingsin the organization as well as potential
solutions.
October:  Become more familiarwith the responsibilitiesofmyposition.
 Work with the other SGA membersto beginprojects.
 Start planningregional picnics.
 DeliverBoard Report.
November:  Execute regional picnics plansand learnfrom mistakes.
 Helpother officerswith theirprojects.
 Attend WSG meeting.
December:  Prepare projects that are to be ready afterbreak. Very important to get these
ready before break starts because you won’tget much done duringbreak. Our
officerteam failedto make a welcome back eventmatching our original scope
because we didn’tplan it properlybefore break.
January:  Regroup with officerteamafter losing2 officersover break to discusshow things
are going to be run.
 Eliminate some projects to be able to focus on others with the reducedofficer
team.
 Workedwith other officersto decide howwe can fill other positions.
February:  Executedplan to fill other positionsinofficerteam.
 Plan Spring regional picnics.
 Continue to work on projects, specificallythe TransitionManual.
March:  Lots of work on Transition Manual and pesterother officersabout fillingtheir
sectionsout.
 Execute regional picnics plan.Learn from mistakes.
 Lots of work on Constitutionupdates.
 DeliverWrittenBoard Report. The meetingwas at a campus that I wasn’t able to
make it to so this particular one was in writing.
April:  FinishTransition Manual.
 FinishConstitutionupdatesand pass inthe General Assembly.
 Attend SpringGala.
 Work extensivelyonRecognitionBanquetand attend as one of the hosts.
May:  Helpnew officerteam become comfortable with theirnew positions.
 Finishup any last minute projects.
Completed by: Kyle Hammon, SGA Vice President14-15

Officer Evaluation Questionnaire The Vice President
Outgoing Officers
Helping otherswith their positionsand being themain supportforprojectsto bedone.Great deal
involveshelping the Presidentwith their problemsand stepping in as theleader when they areunableto.
I would considerthis very much a supportposition.
Promotion of SGA,thishas been a problemfora long time. We worked quitea lot on this concept
and unfortunately weren’tableto resolveit. A lot of whatwe attempted to workon wasgetting students
interested in opting into ourtexting systemand liking our Facebookpage.Many of thethingswetried
involved giving somesort of prize as a reward to do oneof these things,buttheserewardsof
promotionalitemsand such neverseemed to get much response.SGA needsto be better promoted in
orderto keep the organization alive,becauseattherate thatit is heading,it will slowly become
impossibleto get interested candidatesforofficerpositions.No officers,no SGA.
3. Who wasthe mosthelpful ingettingthingsdone?(Whowere goodresourcesforyou?)
Everyoneyou comein contactwith. Alisa and Beverly are both immensely helpfulas they have
knowledgeof many officercabinetsand thethingsthateach onehastried. Other officersarealso going
to be a primary resource,sometimesit can be a challengeto motivateothersto get their workdoneon a
specific time table, butit is also something thatcan be planned for—don’tgivepeopleuntilthe absolute
last minute.
Getting otherpeople interested and involved in studentgovernment,clubs,and otherthingsis
notoriously difficult.
My goalsin this organization comprised primarily of getting thingsrunning in a way that makesit
moreefficient to get thingsdone.Ibelieve my workon this transition manualis the biggestsuccessI had
doing this,but I also wassuccessfulin helping the Presidentcome up with waysto effectively run
meetingsto get themostamountof thingsdoneaspossible, helping otherslay outtimelines of what
they need to do to getthingsdoneon time and to recognizethe time commitmentof sometasks.
My shortterm goalsinvolved helping the organization run moreeffectively and efficiently.
My long term goalshavebeen to get experiencehelping a struggling organization becomemore
efficient and effectivein its goals.The leadership and workthatI havepracticed here are extremely
valuableto my career in management.

The TreasurerPosition
Incoming Treasurer Questionnaire
duties, etc.)?

The Treasurer Position Overview
 Update the Treasurer’s Report.
 Check in with Karen about Funding Requests
 Update my calendar to stay ahead of my activities schedule
 Check my e-mails
 Check in with the Advisors
 Respond to my e-mails
 Seek out feedback from the student body
 Stay in communications with Club Advisors
 Promote goodwill and respect among my peers
 Be sarcastic and comical
 Attend a speaker/conference
 Clean house
 Finish one Major Project
 Assist with Welcome to Campus and Picnic events
 Sleep
 Be diligent
 Be vivacious
 Try your best to remain calm
 Enjoy the occasional social outing
 Do what you think is best, you’re here for a reason
 Learn Excel
 Don’t obsess about color and presentation
 Double, no triple check your numbers
Completed by: Delton Hoyt, SGA Treasurer 14-15

The Treasurer’sReportSamples
Example of Student Government Budget.
Example of Club Funding.

The Treasurer’sReportSamples
Example of Budget.

Previous Officer Calendar/ Tasks for the Year The Treasurer
June:  Was electedtooffice of Governor.
 Workedwith the existingCabinettotransitions into the new executive roll.
 Previouspositionwas not filled.Metwith Advisorsto betterunderstandmy Role
as Governor.
 Wentthrough the previousadministrationsConstitutionwork.
 Learned about activitiesand SGAsponsoredevents(Welcome toCampus Event,
Fall Picnics)
July:  Dividedwork among the 3 official Cabinetmembers.
 Discussedplan of action for the year
 Reviewed“Robert’sRulesofOrder” and LearnedParliamentary Procedures.
 Attendeda New StudentOrientationEvent
August:  Work on Constitution
 Participatedin the ‘Welcome toCampus Event’
o Arrivedan hour before classesbegan
o Movedrefreshmentsand flyersto specifiedarea
o Handed out breakfast bars and SGAEvent information
o Cleanedsite after Welcome eventwasfinished
September:  Reviewedthe Constitution.Foundspecificinformationwas missing.
 Researchedand prepared legal updatesfor General AssemblyMeeting.
 AttendedGeneral AssemblyandExecutive CabinetMeetings.
 Attendeda Club AdvisorTraining sessionas an observer.
 Attendeda Family NightEvent. Assistedwithfood distributionand clean-up.
 Attendedthe Fall ClubFair. Representedthe StudentGovernment table.Handed
out informationabout upcomingevents,assistedwith promotional give-a-ways.
 AttendedMotivational Speaker/Mini ClubConference.
October:  Work on Organizingthe Constitution:
o Arranged the informationso it was fluid
o Correctedspellingerrors
o Addednecessarysections
o Over viewedthe documentin its entirety
 Attendedthe CVTC Open House
 Reviewedlegal updatesdocument,checkedfor any new legislation.Createdan
awesome summary document of all legal updates (at that time) affectingthe
college.Organizedthe information,created a summary document,highlighted
important information.(Document inExecutive Cabinet2014-15; Governorfolder)
 Looked intothe Water Bottle FillerProject.(Unfinishedfromprevious
administration.)
 Began Workingon an outline foran OfficeravailabilityCampaign
 Started a binderoutline for TransitingOfficers.(Yeah,I came up with the ideafirst)

November:  Checkedlegal updatesand preparedreport for General Assembly.
 Wentthrough and organized the folders in the Executive Board Folder;separating
past documents intosectionsof past administrations.
 Workedon the Constitution:

 Createda complieddocumentfrom the previousadministrationswork and
research done into other organizationsconstitutions.
 Enhanced the Removal Process.
 Addedrelaventinformationto the ElectionSection.
 Wentover the Organization section.
 Rearranged sections.
 Joineda ConstitutionCommittee
 Discoveredthe Actual CurrentConstitutionin place. Read through the document.
Realizedit was more inclusive thanthe documentI had prepared.

 Participatedin a StudentPanel Interview.

 Preparedfor Spring Elections.
o Reviewedcandidate biosand information.
o Assistedwith the set-upof elections.
 ContinuedwithWater Bottle FillerProject
o VisitedDifferentcampusesand inspectedwaterfountains.
o Researchedmodel numbersand attachment compatibility.
o Assessedneedforproduct.
o Turned Projectover to the SGA President
 Petitionedfora change of Position.(Withthe current electedTreasurerstepping
down and my inabilityto attend WSG eventsbecause of Program attendance
issues,I appliedto be appointedat Treasurer.)
 Receivedand ReviewedaConstitutionfor a group petitioningtobecome a club.
o Rejectedand gave suggestions
o Waiteda long time
o Receivednewdocumentand were hassledto reviewit
o Revisionswere modestand organization structure was poor
o Votedto reject
December:  Work on Constitution:
o Arranged and prepared the document I had previouslyworkedon for
presentation.
o Wentthrough and overhauledthe ExistingConstitution.(Onpersonal
time)
o Blendedthe previousadministrationsideas intothe old document.
o Createda hybrid versionfor presentationto the Executive Cabinet.
o Took suggestionsfrom the Cabinetand made the suggestedchanges to the
new workingversionof the constitution.(OverWinterBreak).
o Documentedall changesmade.
 Prepareda treasurers report.
 Tracked Club Funding
 Met withthe previousTreasurer and learnedthe positionand all the expectations.
 Attendeda PresentWrapping Sessioninthe office fora charity holiday event.
 Attendedthe OfficerRetreats. Outlineda Strengths Diagram for current Cabinet
Members.
 Assistedwith WinterCommencement.Handedoutflyersand gave seating
directions.
 Helpimpromptu e-mail meetingtoapprove the petitioningclubas official (at the
insistence ofthe Advisors).

Completed by: Delton Hoyt, SGA Treasurer 14-15
January:  Work on Constitution:
o Presentedreviseddocumenttothe Cabinet
o Document was pickedapart.
o Major discrepancy about Membersat Large and Campus Representatives
o Workedon problemareas.
o Adjustedsectionsto fit the documentand allow easierreading
o Changedsectionsas necessary
o Documentedall changesmade.
 AttendedChrisCzarankik Speakerevent
 Continuedto update and improve Treasurers report.
 Workedwith MicrosoftExcel to become betterat my newerposition.
o Met withPersons who had experience withthe program
o Workedon my own time to developknowledge andskill
o Borrowed an Excel workbook to assist me ifI become lost
o Took every opportunityto improve my skill set
 Checkedin on the Progress for WaterBottle Fillers.
 Joinedthe RecognitionBanquet Committee.
 Createda Task-List and Progress Board for Project Completion
February:  Cleanedthe Storage Area/Discoveredold Constitutionfrom 1995.
o Reviewedthe Document and researchedthe history of its adjustments.
 Workedon Constitution:
o A lot of considerationsand restructuring withthe foundingof this older
document.
o Researchedpast ideas for change
o Createda PowerPointfor ChangedNotations to the Constitution
 Workedon the Treasurer Report (a lot).
 Updatedfundinginformation,calledadvisors, meetwith club advisors,approved
fundingrequests,recalculatedseveral fundingrequests.
 Createda PowerPointPresentationforGeneral Assemblyabout the budget. (Very
time consuming).
March:  Work on Constitution
 Workedon Updating TreasurersReport
 Workedon Treasurers Presentation
 Workedon RecognitionBanquet
 Workedon OfficerTransition Manual
 Workedon a sub-projectto improve student/SGAcommunicationand
accessibility.
April:  Work on Constitution

Officer Evaluation Questionnaire The Treasurer
Outgoing Officers
Maintaining accurateand up-to-daterecords.Being knowledgeableaboutfunding isvery
important.If studentsaskaboutfunding,itis good to at least appearinformed.
Reaching outto the studentbody and getting studentsto actively engagein campuslife and
activities. The 2014-15 Executive Cabinetran mostof the schoolyear shortstaffed and wasnot
able to promotetheOrganization asmuch asdesired.
• The StudentLife Staff:Alisa,Beverly,Karen.
• The PreviousCabinetMembers:Training and job expectations.
• I rarely used outsideresources.
4. Advice youwish youhadbefore assumingoffice lastyear:
If not all positionsare filled, you will be doing double-duty.Thefewerinvolvementsyou have,the
moretime you haveto focuson specific aspects.
• Createa legal updatereport – Done(and in folder)
• Completethe Constitution –In Progress(Waiting to see if it passesGeneral Assembly)
• Finish theWater bottle-filler project– Done(in finalinstallation phase)
• Createan OfficerAvailability Campaign –unfinished (justin theidea phase)
• Prepareforthe Recognition Banquet – In progress(notyetfinished)
• PromotetheStudentGovernmentBlood Drive – Done (notso much by me)
• Createan OfficerTransition Manual– In-progress
• Recruit for StudentGovernment–In progress(thatshould beapparent)
• ImprovetheTreasurersReport – Done (in folder)
• As theTreasurer,to keep updated informationand promotestudenttraveland
purchases.
• Keep studentsinformed aboutthebudget.
• Increaseinterest in the financialaspectsof the organization.
• Help plan activities and eventswith budgetary knowledge.

The SecretaryPosition
Incoming Secretary Questionnaire
duties, etc.)?

The Secretary Position Overview

Meeting Minutes Guide
General Timeline:
Strategies to recording accurate Minutes:
Candy’s Recommendations:

General SessionMeetingMinutesSample
SGA General Session Meeting
February 18, 2015
I. Call MeetingtoOrder-3:04 p.m.
Namestaken fromsign in sheet
II. Roll call of
a. Officers:Kyle Hammon,Candy Lund, Delton Hoyt, Mandie Grosskopf
b. CLUBS: Air Conditioning,Fire Medic,Pride Alliance,DECA,MLT, Environmental
Refrigeration,Structural Drafting, Dental Hygiene,Radiography IMAGERS,LASO,
Respiratory Care, Horticulture,EPD, Pharmacy Technician
c. Advisors:BeverlyLahlumTaylor, Alisa HoepnerSchley
d. Guests:EmilyToyson, Alyssa Barth (Bridgeport),ChrisBauer, Jimmy Yang (LASO),Tyler
?, Josh Armstrong(EPD),Kristie Scheureuawr ?***please sign inlegibly***Thank You
III. Approve Minutes-MM2Ctoapprove minutesas the appear 1st
LASO, 2nd
Structural
IV. Speaker:Bridgeport
a. EmilyToycen-General ManagerofBridgeport-MarketingClass- student’sstart, run,
close their own business.Lookfor upcomingevents,Spiritweek,Local art week,and
other funpromotions. Stop in and check out their merchandise onthe secondfloor
near the walkway exit.Snacks and soda also available for lessthan vendingmachine
prices.
V. TreasurersReport-Activities,fundingnumbersforthe year, Budget and club expenditures.
Deadline last weekfor club rosters**still some that needto be turned in
VI. SGA Reports/Updates
a. WACTE and WSG report(Candy)
b. PicnicUpdates(Kyle)
i. Food,Dates,Times-Everythinghasbeenfinalizedforpicnics:
The followingdatesand timeswere read:
Truax Picnic (Tues. March 3 @ 12:00-1:30)
Diesel Picnic (Wed. March4 @ 11:30-12:30)
ESECPicnic (Tues. March 17 @ 11:30-1:00)
MEC Picnic (Thurs. March19 @ 11:00-12:30)
RF Picnic (Wed. April 8 @ 11:00-1:00)
BEC Picnic (Wed. April 15 @ 10:30-1:30)
****Please look for postersaround campus and plan on attending
ii. VolunteerRequest-lookingforhelpat regional campusesif you or your club
are able to helpContact Kyle after meeting
c. Water Bottle FillerProjectUpdate(Delton)-projectnearingcompletion- awaitingfinal
installationagreement/bidsand awaitingpurchases
d. RecognitionBanquet(Candy)
i. VolunteerRequest-lastcall anyone wantingto helpplan your Leadership
recognitionbanquetplease contact Candy after meeting.Greatopportunity
and experience
ii. ClubPicturesRequest-please letyourclubsknow we are currently seeking
picturesof clubs at variouseventsthroughout the past year. These should be
directedto Mandie at __________
iii. Prizes- lookingfor prize input from the general body- suggestions:
Tent, Blender, ValleyFair,Sports events,Chainsaw,Game console,
Movie tickets,Tablet

General SessionMeetingMinutesSample
e. SGA Elections(Kyle)-ReminderthatSpring electionsare fast approaching and that SGA
is lookingfor those who would like to participate. Please helpusto get the word out.
VII. Past EventFeedback/Information
a. ZuZuAcrobats(Candy)
i. Mon, Feb.9, noon- 1 p.m.,BEC
b. AuthorSeries:NickolasButler(Kyle)
i. Tues,Feb.10, 11 a.m.and 1 p.m.,BEC
c. BloodDrive(Candy)
i. Thurs, Feb.12, 10 a.m.- 4 p.m.,BEC
VIII. UpcomingEvents
a. Service Learning:Community Table(Kyle)-Lookingforpeople orclubs to volunteer
please see BeverlyLahlum Taylor or contact Karen in Student Life
i. Fri,Feb.20, 3 p.m. - 7 p.m.
b. CareerFair(Candy)- at the followingcampuses.Please take a look at the e-noteson
Chris Carnic that are now available:it will provide a great insighta leg up for those
interestedina job
i. Wed,Feb.25, 11:30 a.m.- 2:30 p.m.,BEC, HEC, MEC
c. Dr. SeussPartyFamilyNight(Beverly)-partneredwithChildcare servicesfun,friendly
familyeventopen to the publicto celebrate Dr. SeussBirthday
i. Thurs,Feb.26, 6 p.m.,BEC
d. ManufacturingShow(Kyle)-about3000 community memberscoming through,
recruitment and showcase
i. Thurs,March 5, 3 p.m. - 7p.m. In NeedOf Volunteers from2:30-7:30 p.m. to
meetand greet at the door if interestedplease see AlisaHoepnerSchleyor
contact Karen in StudentLife
IX. ClubUpdates/ OpenForum
Air Conditioning,
Fire Medic,
Pride Alliance,
DECA,
MLT,
Environmental Refrigeration,
Structural Drafting,
Dental Hygiene,
Radiography IMAGERS,
LASO,
Respiratory Care,
Horticulture,
EPD,
Pharmacy Technician
X. Adjourn-3:57p.m. 1st
EPD, 2nd
Air

Executive CabinetMeetingMinutesSample
SGA Executive Cabinet Meeting
February 11, 2015
I. Call MeetingtoOrder-1:11 p.m.
II. Roll call of officers/advisors-AD,CL,DH, KH, MG,B, A
III. Approval of the minutes- MM2CCL1st ,KH2nd
**Margo Keys-VPStudentservices
ReviewedStrengths- are we using/ implementingit;keepat top of mind-applymore!
Work themesintotop of Resume,used strengthsin your career
More practice you give more natural they become-Make yourstrengthsyour own
We addressedour major projectswith Margo; elections,picnics,water bottle fillers,Banquet,
transition manual, The Constitutionand By-laws
Last she leftus with continuedstudentoutreach and general awareness
IV. UnfinishedBusiness
A. CurrentProjects (standing reports)
 ConstitutionandBylaws (TheRest)-no update given
 Water Bottle Filler(1 Minute) no update given
 FitnessCenterno update given
 OfficerTransitionManuals no update given
 CameraProcessand Procedure no update given
 RecognitionBanquet (3 Minutes) –CL update we had a meeting of committee continuing to
move forward. Tasks given out KH to work on donation letter.DH to take care of registration and
awards, MG to take care of photos compiling and then display- continuing to finalize prize and
theme
 SpringElections-ADtowrite on white boards at BEC- discussionon pop up of SGA
seekingofficersandgetting involved(on mainmyCVTCpage)
B. BloodDrive (Thurs.Feb.12 @ 10-4) (2 Minutes)
 Volunteersfordayof?-ADsaid filled
 All donationslotsfull?-onecancelled,11slotsleft
 Opt in text message to go out-message to staff,volunteerssolicitpeople
C. SpringPicnics(5 Minutes)
TRUEX Picnic(Tue.March 3rd
12-1 p.m.)-AD
Diesel Picnic(Wed.March4th
11:30-12:30 p.m.)-CL
ESEC Picnic(Tue.March 17th
11:30-1 p.m.)-AD,KH
MEC Picnic(Thur.March 19th
11- 12:30 p.m.)-AD
RiverFallsPicnic(Wed.April 8th
11-1 p.m.)-CL
BEC Picnic(Wed.April 15th
10:30-1:30 p.m.)-CL,AD,KH, MG
KH – to draft spreadsheet- ifyoubecome available please letus know we needmore workers
per campus. Cl to contact via email to Sodexoto about menuhe postedon B door and clarify if
pricing includesDrop offand pick up/ or staff to serve,one or two choices,ex. Pulledporkand
Ziti,also does it include a beverage and what is the beverage and are condimentsincluded
Discussionof menuitems,chip, fruit,salad, pulledpork, brownie and eitherlemonade or fruit
punch

Previous Officer Calendar/ Tasks for the Year The Secretary
June: 
July: 
August: 
September: 
October: 
November: 
December: 
January: 
February: 
March: 
April: 
May: 

Officer Evaluation Questionnaire The Secretary
Outgoing Officers
2. What problemsorareaswill require attention withinthe nextyear?

The Director of
Activities Position
Unfortunately this position was left vacant for the majority of
the 14-15 Cabinet’s existence so there is a lack of information.

The Director of ActivitiesPosition
Incoming Director of Activities Questionnaire
duties, etc.)?

The Director of Activities Position Overview

The Director of Activities Position
Previous Officer Calendar/ Tasks for the Year The Director of Activities
June: 
July: 
August: 
September: 
October: 
November: 
December: 
January: 
February: 
March: 
April: 
May: 

Officer Evaluation Questionnaire The Director of Activities
Outgoing Officers

The Director of
Communications
Position

The Director of CommunicationsPosition
Incoming Director of Communications Questionnaire
duties, etc.)?

The Director of Activities Position Overview
Try and post a minimum of once per week on the SGA Facebook page. In charge of working
technology associated
Every Monday before General Session, post in SGA MyCVTC portal the agenda of the upcoming
GS. After meeting minutes have been approved, they also get posted, both in PDF form.

Updating Social Media
What to post: currentevents or posts related to currentstudent activities,
example, posting study tips the week beforeor of Midterms, or posting speakers
that will be on campuses.
Where to find things to post:
Pinterest, “life hacks”, other technical college FB pages
When to post:
Tuesdays around noon, and Thursday around noon

Previous Officer Calendar/ Tasks for the Year The Director of Communications
June: 
July: 
August: 
September: 
October: 
November: 
December: 
January: 
February: 
March: 
April: 
May: 

Officer Evaluation Questionnaire The Director of Communications
Outgoing Officers
1. What do you considertobe the greatestresponsibilityof youroffice?
Communicating eventsand activitiesto studentsvia Social Media and MyCVTCSGA page,using
technology to fostercommunication.
Tiffany Lewis

The Governor Position

The GovernorPosition
Incoming Governor Questionnaire
duties, etc.)?

The Governor Position Overview

Preparing for WSG Meetings
What to expect: The meeting is set up very similarly to General Session. You will
meet a lot of people fromdifferent WTCS schools (and be looked at funny when
they find out that you don’thave a Lt. Governor sincewe are among the few who
have abolished that position).
What you should prepare for: You should bring a notebook and something to
write with as there is often somevery important information presented at the
meeting. You should also compile a list of things to ask the other school
representatives who are attending (work with the whole cabinet on this). This is a
great opportunity to see what other WTCS Student Governments do, you can
bring back ideas that others do, or solutions to problems that others havehad in
the pastand resolved.
Kyle’s Recommendations: Take every opportunity that you haveto meet other
students. Mostof them won’ttake the firststep to say hi, so make that firststep
yourself. During lunch try to sit with people you don’tknow, they are usually the
best sources of new information.

Previous Officer Calendar/ Tasks for the Year The Governor
June: 
July: 
August: 
September: 
October: 
November: 
December: 
January: 
February: 
March: 
April: 
May: 
*See the firstfewmonthsof the TreasurerSection- Delton, the Treasurerforthe 14-15 Cabinetwasinitiallyelectedas
the Governorand changedpositionsduringthe fall semester.

Officer Evaluation Questionnaire The Governor
Outgoing Officers
5. What were yourgoalsand whatprogressdid you make?

Left Over Thoughts and
Ideas
These are left over thoughts and ideas from previous
Cabinets, this isn’t what you have to do, but some suggestions
if you are unsure and what previous Cabinets would do if they
were still in office.

LeftOverThoughtsand Ideas
Left Over Ideas
 For General Assembly, having folders for each club with the minutes,
agenda, past minutes that the club missed, and their name tent. This will
keep the clubs up to date with whathappened at the previous General
Session if they were not in attendance and be moreconvenient than having
to have each club pick up each thing individually at the check in table.
 The Manufacturing Center only has vending machines for food. This may be
inadequate for such a large campus and may be worth looking into whatit
would take to have Sodexo staff there.
 Things that need to be defined fromthe Constitution


LeftOverThoughtsand Ideas
Recommendations based off of learning situations
 Reference the constitution when something is unclear.
 When clubs make it far enough to be voted on by the executive cabinet,
take it easy on them- we want to promote students being involved.
 Start working on the Student Leadership Recognition Banquet early.
 Plan the Executive Cabinet retreat early. (2014 strengths training).
 Plan campus Picnics early.
 Move the Recognition Banquet off campus, Sodexo was difficult to operate
with for the 2015 Banquet.

Student Government Officer Manual

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