This document provides numerous time management and productivity tips, including focusing on making every minute count, setting daily priorities like identifying your most important task, using a notebook to capture tasks and move them to a calendar, limiting email checking, saying no to most tasks outside your goals, following the 80/20 rule to focus on the most important 20% of tasks, delegating other tasks, having consistent morning and weekly routines, and using the Pomodoro Technique to focus in intervals separated by breaks. The overall message is on being intentional with your time by prioritizing key tasks and limiting distractions.

1. Productivity Tips
& Time Management

2. Book
• A number of these
ideas are from the book
15 Secrets Successful
People Know About
Time Management
• By Kevin Kruse

5. Focus on Every Minute
• There are 1,440
minutes in every day
• Make every one count
• Focus on being
intentional

6. Time: Scarce Asset

8. Set Daily Priorities
• Identify your Most
Important Task (MIT)
• Work on it for two
hours every morning

9. Relentless Focus

10. Directed Energy

12. Focus on What?

13. To Do Lists
• Activate your To Do list
by scheduling it on your
calendar

14. Beat Procrastination
• What steps can you
take to insure your
future self does the
right thing?

16. The Terminator
• There will always be
more to do.
• Time-block your
priorities
• Operate guilt-free

17. Use a Notebook
• Capture everything in a
notebook so your mind
can remain unburdened
• 95% of the thoughts we
have are not new; we run
the same things over and
over
• Move To-Dos and action
items to your calendar
• Note Pad on phone
• Evernote
• Apps

18. Limit email checking
• Checking email becomes
a nervous tic
• Time waster; distracter
• Don’t let email and SM
interrupt your Flow
• Check email two or three
times a day
• Tim Ferriss recommends
once a week
• See Steven Kotler on Flow

19. Avoid Meetings
• Keep meetings short
• Make everyone stand
• Egg timer

20. Say “No” to almost everything
• Opportunity Costs
• Every “Yes” is actually a
“No” to something else
• Say no to everything
outside your goal areas
• Strategic: does this
activity meet my
strategic goals?

21. Follow the 80/20 Rule
• Pareto Principle
• 80% of outcomes come
from only 20% of
activities
• Tim Ferriss
• Identify the 20% and
ignore the rest

22. 80/20

25. Delegate and Outsource
• Identify your strengths
and unique abilities and
outsource everything
else
• Freelancer.com
• Mechanical Turk
• Automate
– Tim Ferriss
– Bold

27. Work Themes for Days of the Week
• Create a set day of the
week schedule to focus
on major areas.
• Batch your tasks during
the day

28. Touch Things Once
• If something will take
less than 10 minutes to
complete (and is worth
doing) do it
immediately
• Touch things once.

29. Consistent Morning Ritual
• Wake up early and give
yourself 60 minutes for
mental, physical and
spiritual health
• Meditate
– If you don’t have 20
minutes to meditate,
you need 2 hours.

30. Focus on Energy
• Don’t think about time,
focus on energy
• Maximize your energy to
maximize productivity
• Focus on
– Sleep
– Diet
– Exercise
– Short breaks throughout
the day
• Pomodoro technique
– Music

31. Pomodoro Technique
• The Pomodoro
Technique is a time
management method
developed by Francesco
Cirillo in the late 1980s.
The technique uses a
timer to break down
work into intervals,
traditionally 25 minutes
in length, separated by
short breaks.

32. Eat Sleep Run Read

33. Productivity