General Principles of Intellectual Property: Concepts of Intellectual Proper...
Time management
1. TIME MANAGEMENT SKILLS Time is really the only capital that any human being has, and the only thing he can’t afford to lose
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4. After this talk you will learn to: Clarify your goals and achieve them Handle people and projects that waste your time Be involved in better delegation Work more efficiently with your boss/advisor Learn specific skills and tools to save you time Overcome stress and procrastination
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7. Pareto analysis This is the idea that 80% of tasks can be completed in 20% of the disposable time. The remaining 20% of tasks will take up 80% of the time. This principle is used to sort tasks into two parts. The 80-20-rule can also be applied to increase productivity: it is assumed that 80% of the productivity can be achieved by doing 20% of the tasks. Similarly, 80% of results can be attributed to 20% of activity. If productivity is the aim of time management, then these tasks should be prioritized higher. Pareto's Principle, the 80/20 Rule, should serve as a daily reminder to focus 80 percent of your time and energy on the 20 percent of you work that is really important. Don't just "work smart", work smart on the right things
8. Planning for career success Step 1 – Define your Role Step 2 – Set your Monthly Goal Step 3 – Schedule your Weekly Time Step 4 – Adopt it Daily - 80/20 Step 5 – Act on it, Now!
9. Start first job or apprentice Work in a company Join the company biggest customer Work in higher position Gain experience in abroad Set up and run own business Take evening classes Meet students in other line of work Apply for promotion Take management courses Chart for work life
10. Techniques for setting priorities (Working out priorities) ABC analysis A technique that has been used in business management for a long time is the categorization of large data into groups. A – Tasks that are perceived as being urgent and important, B – Tasks that are important but not urgent, C – Tasks that are neither urgent nor important. Each group is then rank-ordered in priority. ABC analysis can incorporate more than three groups.
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12. “ SMART” Goals S - Specific & Self M - Measurable A - Achievable & Positive R - Realistic & Rewarding T - Time Bound
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14. 7. Delegate Responsibilities 8. Set up a Long Term Planner 9. Employ a program like Rescue Time 10. Work in a Team 11. Be Careful to Avoid Burnout
15. MINOR TIME WASTERS 1. Interruptions we face during the day 2. Being a slave on the telephone 3. Unexpected/Unwanted visitors 4. Needless reports/Junk mail 5. Meetings without agenda
16. MAJOR TIME WASTERS 1. Procrastination 2. Afraid to Delegate 3. Not Wanting to Say “NO” 4. Low Self-Esteem 5. Problems With Objectives/Priorities
17. Making Instant changers Clearing the office : Keep the desk clear of everything but the current job in hand. Avoid interruptions Filtering Information : Throw away the information that you think you don’t need Holding Meetings Traveling for works
18. Paperwork : 1. Clutter is death; it leads to thrashing. Keep desk clear: focus on one thing at a time 2.A good file system is essential 3.Touch each piece of paper once 4. Touch each piece of email once; your inbox is not your TODO list Using technology: 1. Using E-Mails 2. Use computer to store Information
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20. WHAT CAN STOP YOU? Negative Thoughts Negative People Low Self-Esteem Fear of Failure Fear of Rejection / Criticism Interruptions
21. Managing time with others Communicating well Spreading Information Delegating effectively Managing colleagues Learn to delegate Focusing on objectives Sharing your skills with colleagues
22. Time is all we have and you may find one day you have less than you think … Avoid last minute cramming Plan ahead.
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