Characteristics of Report || Characteristics of Short Report That objective and purpose can only be achieved if a report has the following qualities and characteristics: It should be factual: Every report should be based on facts, verified information and valid proofs. Clear and Easily understandable: Explained below. Free from errors and duplication.

1. Characteristics of Report
Presented By Group KitKat
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2. Prepared By
Mahabub Azam,
Student, Dept. of Computer Science & Engineering
College of Engineering and Technology (CEAT)
IUBAT - International University of Business Agriculture
and Technology
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3. Objectives
Meaning of Report Writing
Purpose of report writing
Importance of Accurate Reporting
Features of good Report Writing
Academic Report
Practical Reporting
Structure of a Report
Conclusion
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4. Meaning OF Report Writing
A report is a presentation of facts and findings, usually as a basis
for recommendations; written for a specific readership, and
probably intended to be kept as a record.
It is purely based on observation and analysis.
A report gives an explanation of any circumstance.
A report discusses a particular problem in detail.
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Reports are required for judging the performances of various
departments in an organization.
A good report is always fact finding and not fault finding. It should
be prepared in an impartial manner. The writers of the report
should be impartial in their outlook and approach.
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 Report places the research study in the public domain for consideration and
confirmation.
 Inaccurate, incomplete, poorly written, excessively long or structure less reports
fail to achieve their purpose.

6. Purpose of report writing
The first step in writing any research report is to identify the intended readers.
Because the organization, style, and even the mode of presentation depend on the
target audience.
 Reports aimed at colleagues and intended for publication in scholarly and professional
journals or for presentation at a convention.
 Reports aimed at decision makers / management / government and intended for in-
house use only.
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7. Importance of Accurate Reporting
Researchers need to report research accurately for two reasons.
First, a clear explanation of the researchers’ methods provides an
opportunity for readers to completely understand the project.
Second, an accurate report provides the necessary information for
those who wish to replicate the study. Enough information must
be included to enable reproduction of the study.
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8. Features of good Report Writing
 It has a clear thoughts
It is complete & self-explanatory
It is comprehensive but compact
It is accurate in all aspects
It has suitable format for readers
It support facts & is factual
It has an impersonal style
It has proper date & signature
It has a reference to relevant details
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It follows an impartial approach
It has all essential technical details
 It is presented in a lucid style
 It is a reliable document
 It is arranged in a logical manne
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10. Academic Report
A report written for an academic course can be thought of
as a simulation.
Theoretical ideas will be more to the front in an academic report
than in a practical one.
We can imagine that someone wants the report for a
practical purpose, although we are really writing the report as an
academic exercise for assessment.
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11. Practical Reporting
In the practical world of business or government, a report conveys an
information and (sometimes) recommendations from a researcher who
has investigated a topic in detail.
A report like this will usually be requested by people who need the
information for a specific purpose and their request may be written
in terms of reference or the brief.
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12. Structure of a Report ( Start ) 12
TITLE PAGE
Title of project, Sub–title, Date, Author, Organization, Logo
BACKGROUND History (if any) behind the project
ACKNOWLEDGEMENT
Author thanks people and organization. In articles it comes in last.
SUMMARY / ABSTRACT
A condensed version of a report – outlines salient points, emphasizes main
conclusions and (where appropriate) the main recommendations. (Dr Z J Khan)
LIST OF CONTENTS List that tells the reader what is in the report and what page number(s) to find it on.
LIST OF TABLES & FIGURES As above, specifically for tables and figures.
LIST OF APPENDICES As above, specifically for appendices.
INTRODUCTION Author sets the scene and states his/ her intentions.
AIMS AND OBJECTIVES
AIMS – general aims of the audit/ project, broad statement of intent.
OBJECTIVES – specific things expected to do/ deliver(e.g. expected outcomes)

13. Structure of a Report ( Middle )
LITERATURE REVIEW Include the work of previous researchers and investigating
historical background and development of the proposed research
work.
METHOD & MATERIALS Work steps; what was done – how, by whom, when? What
material, tools, software etc is used.
RESULT / FINDINGS
Honest presentation of the findings, whether these were as
expected or not.
Give the facts, including any inconsistencies or difficulties
encountered
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14. Structure of a Report ( End )
DISCUSSION
Explanation of the results.
CONCLUSIONS
The author links the results/ findings with the points made in the
introduction and strives to reach clear, simply stated and unbiased
conclusions.
RECOMMENDATIONS
The author states what specific actions should be taken, by whom and
why.
They must always be linked to the future and should always be realistic.
Don’t make them unless asked to.
REFERENCES
A section of a report, which provides full details of publications
mentioned in the text, or from which extracts have been quoted.
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15. Conclusion
• Reports in written form are useful for future reference. reports
provide adequate and correct information as well as statistical
data to management and helps in decision making .a report
provides information of unknown facts ie new ideas new vision
new solution to problem new research about a particular matter.
a report provides valuable information of all sectors in the
business hence report are useful for solving the problem of
various department. Report acts as an important and effective
internal tool of communication
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16. Any Questions? 16

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