1. PeopleSoft Human
Capital Management 9.2
Business Process Maps
March 2013

2. PeopleSoft Human Capital Management 9.2 Business Process Maps
CDSKU hcm92bpms
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5. Recruiting
Analyze Recruiting
Human
Resources VP
Human Plan Recruiting
Resource
Manager
Recruiter
Recruit Applicants
Evaluate and Hire and Enable
Select Applicants Resources
Line Manager
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6. Plan Recruiting
Define
Organization
Competencies and
Accomplishments
Define Recruiting Create
Assess Workforce
Analyze Recruiting Goals and Competency
Competencies
Measurements Strategy
Human
Resource
Manager
Analyze Pool of Create
Available Recruiting
Applicants Strategies
Analyze
Recruiting
Processes and
Channels
Recruit Applicants
Recruiter
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7. Recruit Applicants
Human
Resource Plan Recruiting
Manager
Human
Analyze Recruiting
Resources VP
Create Job Post Job Evaluate and
Line Manager Requisitions Requisitions Select Applicants
Receive and Track
Recruiter Attract Applicants
Applications
Search for Jobs Apply for Job
Candidate Self-Service Self-Service
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8. Create Job Requisitions
Human
Resource Plan
Recruiting
Manager
Plan Headcount
Yes Resubmit for Approval
(FPS)
Select screening
Associate notes
Create new job questions for online Request job opening
and attachments
opening applicants approval
as needed
Create New Job Create New Job Create New Job
Create New Job
Line Manager No Opening Opening Opening
Opening
Job Opening Screening
Request View list of existing and/or Check job opening
Clone Post Job
Request Recruiter to prior job openings, if needed approval status
No No existing job Requisitions
headcount? create job Search Job Openings Pending Approvals
opening?
opening? Browse Job Openings
Modify cloned job
Yes Clone existing job
requisition to meet
opening
requirements
Yes Search Job
Search Job
Openings
Openings
Receive notification
Recruiting of job opening
Review, update,
Approval approve or deny
pending approval
request for job
Authority Pending Approvals
Pending Approvals
Worklist
No
Review and update
Modify Existing existing job opening in
Opening progress
Search Job Openings
Select person or non-
Create new job
Create New person profiles for base
opening
Job Opening requirements
Create Job Opening Check job
Create Job Opening Select pre-screening Associate notes Request job
Recruiter opening
and screening and attachments Ready to opening approval status
View list of existing questions for rating as needed submit for Yes approval Pending
and/or prior job online applicants Manage Job approval? Pending Approvals
openings Clone existing job Modify cloned job requisition Screening Openings Approvals
How to create Clone Existing
Search Job opening to meet requirements
job opening? Job Opening
Openings Search Job Openings Search Job Openings
Search Job
Postings
Create from Create job opening based on Resubmit for Approval
Open Position open position
Create Openings from Positions
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9. Post Job Requisitions
Identify internal
or external
Company Web Sites
websites for
posting
Identify
recruiting
Recruiting
agencies for
Agencies
posting job
opening
Line Manager
Review job postings by
Receive posting job board, if needed
Identify job Post job opening Integration with third party
Create Job Where to confirmation(s) Manage External
Job Board boards for Manage External using PeopleSoft's Open
Requisitions post job? Manage External Postings
posting Postings Integration Framework (OIF)
Postings Search Postings
Full Text Vacancy (USF)
Identify Services Integration with PeopleSoft
Post job opening
Services Procurement for Services Procurement using
Manage External
Procurement posting job PeopleSoft's Open
Postings
opening Integration Framework (OIF)
Identify internal
or external
Company Web Sites
websites for
posting
Identify
recruiting
Recruiting
agencies for
Agencies
posting job
opening
Recruiter Review job postings by
Receive posting job board, if needed
Identify job Post job opening Integration with third party
Where to confirmation(s) Manage External
Job Board boards for Manage External using PeopleSoft's Open Attract Applicants
post job? Manage External Postings
posting Postings Integration Framework (OIF)
Postings Search Postings
Full Text Vacancy (USF)
Identify Services Integration with PeopleSoft
Post job opening
Services Procurement for Services Procurement using
Manage External
Procurement posting job PeopleSoft's Open
Postings
opening Integration Framework (OIF)
Search for
Candidate
Jobs Self-
Service
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10. Search for Jobs Self-Service
Search hard
Search Print Media copy
publications
Attend Attend recruiting
Recruiting Event event or job fair
Register for job
Where to View job
board and
search for Visit Job Boards postings directly
provide profile
job? on job board
information
Candidate
View job
Search postings on
the Internet other external
websites
Email job posting Apply for Job
Send job Apply for job Self Service
to a friend
to friend
Careers
Search job postings
Search directly on company Review job
Choose Save job Save job to list
Company website postings
action to list Careers
Website Careers Careers
Job Search
Register as a new
Register Choose
applicant
as applicant action
Careers Subscribe to potential employer's Receive and review list of
Set up automatic
job search agent job postings
job search
Careers Careers
Provide email
Recruiter Process applicants’
notification for jobs
Post Job automatic job searches
found that match
Requisitions Run Job Search Agent
applicant criteria
Subscribe to potential employer's
Set up automatic Receive and review list of
job search agent
job search job postings
Careers
Careers
Save job Save job to list
to list Careers
Employee Search job postings
Review job
Search Company directly on company Choose Send job Email job posting to a friend
postings
Internal Careers Site website action to friend Careers
Careers
Careers
Refer a friend
Refer a friend Careers
Apply for job
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11. Attract Applicants
Advertise job
openings in
Advertise
media
publications
Receive Track
inquiries or correspondence and
Receive
referrals in contacts
Inquiries or Referrals
person or via Contact Notes
phone or email Manage Applicant
Track Record general
Contact
Create list of correspondence expenses
Participate in potential
Participate in applicant leads to and contacts associated with Receive and Track
job fair or applicants by
Recruiting Events qualify Contact Notes recruiting Applications
recruiting event email, phone,
Applicant Lists Manage Search Job
fax or mail
Applicant Openings
Recruiter
Search applicant
Choose how database for Review applicant
Search Applicant
to source individuals meeting search results
Database
applicants criteria Find Applicants
Find Applicants
Search the internet for
Search the Internet applicant leads
Find Applicants
Review hot job
Define "hot jobs" history and update
Create/Review
criteria amounts and
Hot Jobs
Hot Jobs timing of awards
Hot Job History
Post Job
Line Manager Requisitions
Define the conditions under Set up the amounts and Create or update a referral
Select the employee eligibility
Create which an employee is eligible timing of awards in the program ID, description,
and award category rules that
Employee Referral for award payment under the category for both ERPs effective date, and some
Employment Program Employee Referral Program and hot Jobs business rules
are in effect for the program
Coordinator Employee Referral Program
Employee Eligibility Rules Award Category Rules Employee Referral Program
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12. Apply for Job Self-Service
Mail hard copy
Mail Resume
of resume
Fax copy of
Fax Resume
resume
Search for Jobs Method of Email Email copy of
Prompted by Print Media or Recruiting Events
Self-Service application? Resume resume
Provide
Upload Resume a resume online
Apply Careers
Directly Online
Prompted by Transfer applicant to
Send applicant
External online application
Select the profile to Register as a Create a resume
Job Boards form pre-populated Choose
positions for company new applicant Paste Resume Text online
Candidate or Internet with information action
which to apply recruiting Careers Careers
provided by
process
applicant No
Search job Select jobs in
Search Job Postings postings which to apply
Careers Careers
Provide additional
Integration with third party attachments to support
using PeopleSoft's Open Provide attachments
job application
Complete pre-screening
Integration Framework (OIF) Apply for a job Pass Careers
Apply for a Job questionnaire
Careers pre-screen?
Careers
Receive
Yes confirmation that
the resume was
received
Provide Provide Provide Provide Careers
Respond to View a summary of the
Verify contact competency and employment references referral Submit online
screening Choose View jobs applied for, and
Prompted by Externally Exposed Job Postings on Company Website information accomplishment and training and personal source application
questions action activity the application status
Careers information history data information Careers
Careers Careers
Careers Careers Careers Careers
Track correspondence received from applicants
Contact Notes
Receive and Track
Recruiter Manage Applicant
Applications
Administer Referrals
Track Duplicate Referrals
Confirm or cancel the
referral initiated by the
Employee Choice to Seek Job Opportunity
applicant
Confirm Referral
Employee
Select job Review the eligibility and
opening and award payment status for
Employee Choice to Refer a Friend
create a referral each applicant referred
Refer a Friend Check Referral Status
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13. Receive and Track Applications
Candidate Apply for Job
Self-Service
Extract resumes from
Process Emailed Resumes
emails
Load resumes received in Parse resume using third-party Notify applicants that
Choose
electronic format resume extractor and resumes have been
Yes resume Load Resumes
Load Resume PeopleSoft’s Open Integration added to the applicant
option
Manage Resumes Framework database
Employment
Coordinator
Create resume receipt
Resume Identify or update acknowledgments and send to
parsing No applicant information applicants
available? Add New Applicant Generate Recruitment Letters
Send Correspondence
Create an
Add or update individualized checklist
Record information about how
competencies and for a particular Review summary of applicants
the applicant was referred to
accomplishments applicant for whom Applicant Summary by Job
the organization
Add New Applicant recruitment activities Applicant Summary by Source
Add New Applicant
Application Details are tracked
Applicant Checklist
Attract
Recruiter Applicants
Line Manager Evaluate and
Select Applicants
Human Analyze Recruiting
Resources VP
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14. Evaluate and Select Applicants
Recruiter Recruit Applicants Source Applicants Review Applicants Screen Applicants
Schedule Perform Pre-Hire Present and
Interviews Activities Manage Offers
Human
Resources VP Analyze Recruiting
Conduct
Line Interviews and Hire and Enable
Manager Select Final Resources
Candidates
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15. Source Applicants
Search leads and
Search Leads
contacts for potential Attract Applicants
and Contacts Review applicant status, resume,
applicants
Review applicant data and / or applicant profile
Recruit
Search Applicants
Applicants
Search internal database for Review list of potential
Choose
Search Internal applicant suitable for a job candidates based on Review correspondence notes
information to Review Correspondence Notes Review Applicants
Applicant Database requisition search criteria Search Applicants
review
Search Applicants Search Applicants
Review Application
Review Application
Search Applications
Define search criteria and create Review list of potential
Create
automated search candidates identified by
Automated
Recruiter Saved Searches automated search agent
Search Agent
Run Automatch Search Search Applicants
Where to look
for applicants?
Receive potential candidates Review list of potential
Review Potential
identified by Job Boards using candidates provided by
Candidates Sent
PeopleSoft's Open Integration Job Boards
from Job Boards
Framework (OIF) Search Applicants
Receive potential candidates
Review Potential Review list of potential
from PeopleSoft Service
Contingent Workers candidates provided by
Procurement using
from Services Services Procurement
PeopleSoft's Open Integration
Procurement Search Applicants
Framework (OIF)
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