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VoC Program Design
Capturing Customer Feedback Across All Interactions
COPYRIGHT © All rights protected and reserved
International Customer Experience Management Summit
Istanbul, Turkey - September 24th, 2014
2
• Introduction: Importance of VoC
• How was it done in the Lebanese Market?
– CX Framework
– Customer related metrics
– Correlation of metrics
• How does the VoC flow within the organization?
• Observation
Content
3
Silent Customers
4
Silent Customers
A silent customer is a dangerous
customer. You don’t know what
they’re thinking. Be Proactive and
ask.
-Shep Hyken
5
Customers in the Blind Spot
http://www.fortheinjured.com/blind-spot-accident.html#top
6
Customers in the Blind Spot
Statistics from the National
Highway Traffic Safety
Administration show that nearly
840,000 blind spot accidents
occur each year in the United
States resulting in 300 fatalities
http://www.fortheinjured.com/blind-spot-accident.html#top
7
Customers in the Blind Spot
According to Financial Training
Services, 96% of unhappy
customers don’t complain,
however 91% of those will simply
leave and never come back
8
Front Porch Theory
Reference: The Front Porch Theory – Cam Cornelius (https://www.linkedin.com/pulse/article/20140414215839-33120216-
the-front-porch-theory)
9
VoC Outcomes
10
OK, let’s buy a Technology Platform ….
11
….. And rebuild our KPI reporting model
12
How was it done?
13
CX Blueprint
Organization
Data
Processes
Systems
Identify Visualize Measure
Analyze
RecommendTrainTransform
Dimensions* Transformation Stages
Enablers
1 2 3
4
567
Strategy Design
Culture
Governance
Voice of
Customers
Understanding
*Dimensions based on Forrester’s Outside In
14
VoC Collection Modes
Mode
Relational
Transactional
Qualitative
Quantitative
Monthly survey to customers asking about their satisfaction with
the company in general, touchpoints, prices, quality of service,
and willingness to recommend.
Surveying customers within 48 hours of completing a certain
transaction and asking about the satisfaction with this specific
transaction.
Focus groups, customer observation, crowd sourcing, sentiment
analysis, etc…
Detailed satisfaction surveys both on relational and transactional
basis.
15
CX Blueprint: Dimensions - VoC
Dimensions Description
Strategy Design
Culture
Governance
Voice of
Customers
Understanding
Executive Board
Monthly
CSAT
Transacti
onal
USSD Website
Email &
SMS
OVS NPS WoMI CES NTS
Stage
1
Tx 1
Stage
2
Stage
x
Tx 2
Tx 1
Tx 2
Tx 1
Tx 2
F2F
Call
Center
Social
Media
Mobile
App
Web &
Email
16
CX Blueprint: Dimensions - Understanding
Dimensions Description
Strategy Design
Culture
Governance
Voice of
Customers
Understanding
Demographics Attitude/Personality
Usage
Behavior
Interests &
Hobbies
Gender, age
group, social
class
Competent,
Steady,
Director,
Influencer
Sports, Music,
Movies,
Shopping,
etc..
Trendy,
Conservative,
High Value,
Below 0
Understanding Customers needs and expectations, by
surveying and observation and then building Customer
Advocacy
PERSONAS
17
CX Blueprint: Transformation Stages - Measure
Transformation Stages Description
Identify
1
Visualize
2
Measure
3
Analyze
4
Recomme
nd
5
Train
6
Transform
7
1 2 3 4 5 6 7 8 9 10
Detractors Passives Promoters
1 2 3 4 5 6 7 8 9 10
Pain Neutral Delight
1 2 3 4 5 6 7 8 9 10
High Effort
Medium
Effort
Low Effort
NPSOVS/CSATCES
18
Word of Mouth Index (WoMI)
1 2 3 4 5 6 7 8 9 10
Detractors Passives Promoters
“How likely are you to recommend
company to others?”
Net Promoter Score
1 2 3 4 5 6 7 8 9 10
Not at all Likely Neutral Ext. Likely
“How likely are you to discourage
others from doing business with this
company?”
Likeliness to discourage
Word of Mouth Index (WoMI)
True Promoters True Detractors
Recommend % of 9’s
and 10’s
Discourage % of 9’s
and 10’s
-
19
Focus of Different Metrics
Product
1
Company
Brand 1 Brand 2 Brand X
Product
2
Customer care
Network
Other services / touch points
Product
3
Product
4
Product
5
Product
X
Customer care
Network
… … …
NPS
NPS
Most
appropriate
survey tool
Focus Areas
OVS
WoMI
OVS
Loyalty
Most
appropriate
survey tool
CES
20
Build-up of Holistic CX Metric – Overall Satisfaction
Weight Performance
Based on importance from
Focus Groups and Customer
Surveys, a weight was
developed for each
customer related attribute.
Performance rating based
on customer responses to
each of the surveyed
attributes.
21
Contact
Center
Products &
Services
Build-up of Holistic CX Metric – Overall Satisfaction
Overall
Satisfaction
Service
Quality
Attributes
Factors/Di
mensions
Overall
Satisfaction Web
Social
Branches
CallCenter
EaseofUse
Validity
Value
Qualityof
calls
Data
throughput
Stabilityof
connection
ILLUSTRATIVE
22
Contact
Center
Products &
Services
Build-up of Holistic CX Metric – Overall Satisfaction
Overall
Satisfaction
Service
Quality
Attributes
Factors/Di
mensions
Overall
Satisfaction
5% 10% 5% 5% ….. 15% 12% 8%
ILLUSTRATIVE
23
Correlation between Scores
Satisfaction
Effort
ILLUSTRATIVE
NPS: 9-10
NPS: 7-8
NPS: 1-6
24
Customer Metrics vs. Internal KPIs
961-xxxxxxxx 8
961-xxxxxxxx 4
961-xxxxxxxx 3
961-xxxxxxxx 9
961-xxxxxxxx 3
961-xxxxxxxx 6
961-xxxxxxxx 6
……..
……..
……..
MSISDN NPS
DCR
Internal KPI’s
CSSR Block % # of complaints Avg. Bill
0 $ 97.32
0 $ 23.37
3 $ 132.23
1 $ 96.37
25
Customer Buckets
Metric Comparison Customer Buckets
Bucket 1
Bucket 2
Bucket 3
26
How does the VoC flow within the organization?
27
CX Blueprint: Dimensions - Governance
Dimensions Description
Strategy Design
Culture
Governance
Voice of
Customers
Understanding
Executive Board
CEM Center of Excellence
Decision
Design,
Planning&
Coordination
Execution
Marketing Sales Customer Care
HR …. IT
28
Flow of VoC
Collect
Analyze
Distribute
Evaluate
Respond
Improve
Assess
Educate Promise
Transformation Programs
Marketing Sales Customer Care HR….
Improvements
29
The Power of “WORD OF MOUTH”
30
Thank YOU!
@ Mohamad El-Hinnawi
@mdhinnawi

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Voice of Customer Program Design

  • 1. VoC Program Design Capturing Customer Feedback Across All Interactions COPYRIGHT © All rights protected and reserved International Customer Experience Management Summit Istanbul, Turkey - September 24th, 2014
  • 2. 2 • Introduction: Importance of VoC • How was it done in the Lebanese Market? – CX Framework – Customer related metrics – Correlation of metrics • How does the VoC flow within the organization? • Observation Content
  • 4. 4 Silent Customers A silent customer is a dangerous customer. You don’t know what they’re thinking. Be Proactive and ask. -Shep Hyken
  • 5. 5 Customers in the Blind Spot http://www.fortheinjured.com/blind-spot-accident.html#top
  • 6. 6 Customers in the Blind Spot Statistics from the National Highway Traffic Safety Administration show that nearly 840,000 blind spot accidents occur each year in the United States resulting in 300 fatalities http://www.fortheinjured.com/blind-spot-accident.html#top
  • 7. 7 Customers in the Blind Spot According to Financial Training Services, 96% of unhappy customers don’t complain, however 91% of those will simply leave and never come back
  • 8. 8 Front Porch Theory Reference: The Front Porch Theory – Cam Cornelius (https://www.linkedin.com/pulse/article/20140414215839-33120216- the-front-porch-theory)
  • 10. 10 OK, let’s buy a Technology Platform ….
  • 11. 11 ….. And rebuild our KPI reporting model
  • 12. 12 How was it done?
  • 13. 13 CX Blueprint Organization Data Processes Systems Identify Visualize Measure Analyze RecommendTrainTransform Dimensions* Transformation Stages Enablers 1 2 3 4 567 Strategy Design Culture Governance Voice of Customers Understanding *Dimensions based on Forrester’s Outside In
  • 14. 14 VoC Collection Modes Mode Relational Transactional Qualitative Quantitative Monthly survey to customers asking about their satisfaction with the company in general, touchpoints, prices, quality of service, and willingness to recommend. Surveying customers within 48 hours of completing a certain transaction and asking about the satisfaction with this specific transaction. Focus groups, customer observation, crowd sourcing, sentiment analysis, etc… Detailed satisfaction surveys both on relational and transactional basis.
  • 15. 15 CX Blueprint: Dimensions - VoC Dimensions Description Strategy Design Culture Governance Voice of Customers Understanding Executive Board Monthly CSAT Transacti onal USSD Website Email & SMS OVS NPS WoMI CES NTS Stage 1 Tx 1 Stage 2 Stage x Tx 2 Tx 1 Tx 2 Tx 1 Tx 2 F2F Call Center Social Media Mobile App Web & Email
  • 16. 16 CX Blueprint: Dimensions - Understanding Dimensions Description Strategy Design Culture Governance Voice of Customers Understanding Demographics Attitude/Personality Usage Behavior Interests & Hobbies Gender, age group, social class Competent, Steady, Director, Influencer Sports, Music, Movies, Shopping, etc.. Trendy, Conservative, High Value, Below 0 Understanding Customers needs and expectations, by surveying and observation and then building Customer Advocacy PERSONAS
  • 17. 17 CX Blueprint: Transformation Stages - Measure Transformation Stages Description Identify 1 Visualize 2 Measure 3 Analyze 4 Recomme nd 5 Train 6 Transform 7 1 2 3 4 5 6 7 8 9 10 Detractors Passives Promoters 1 2 3 4 5 6 7 8 9 10 Pain Neutral Delight 1 2 3 4 5 6 7 8 9 10 High Effort Medium Effort Low Effort NPSOVS/CSATCES
  • 18. 18 Word of Mouth Index (WoMI) 1 2 3 4 5 6 7 8 9 10 Detractors Passives Promoters “How likely are you to recommend company to others?” Net Promoter Score 1 2 3 4 5 6 7 8 9 10 Not at all Likely Neutral Ext. Likely “How likely are you to discourage others from doing business with this company?” Likeliness to discourage Word of Mouth Index (WoMI) True Promoters True Detractors Recommend % of 9’s and 10’s Discourage % of 9’s and 10’s -
  • 19. 19 Focus of Different Metrics Product 1 Company Brand 1 Brand 2 Brand X Product 2 Customer care Network Other services / touch points Product 3 Product 4 Product 5 Product X Customer care Network … … … NPS NPS Most appropriate survey tool Focus Areas OVS WoMI OVS Loyalty Most appropriate survey tool CES
  • 20. 20 Build-up of Holistic CX Metric – Overall Satisfaction Weight Performance Based on importance from Focus Groups and Customer Surveys, a weight was developed for each customer related attribute. Performance rating based on customer responses to each of the surveyed attributes.
  • 21. 21 Contact Center Products & Services Build-up of Holistic CX Metric – Overall Satisfaction Overall Satisfaction Service Quality Attributes Factors/Di mensions Overall Satisfaction Web Social Branches CallCenter EaseofUse Validity Value Qualityof calls Data throughput Stabilityof connection ILLUSTRATIVE
  • 22. 22 Contact Center Products & Services Build-up of Holistic CX Metric – Overall Satisfaction Overall Satisfaction Service Quality Attributes Factors/Di mensions Overall Satisfaction 5% 10% 5% 5% ….. 15% 12% 8% ILLUSTRATIVE
  • 24. 24 Customer Metrics vs. Internal KPIs 961-xxxxxxxx 8 961-xxxxxxxx 4 961-xxxxxxxx 3 961-xxxxxxxx 9 961-xxxxxxxx 3 961-xxxxxxxx 6 961-xxxxxxxx 6 …….. …….. …….. MSISDN NPS DCR Internal KPI’s CSSR Block % # of complaints Avg. Bill 0 $ 97.32 0 $ 23.37 3 $ 132.23 1 $ 96.37
  • 25. 25 Customer Buckets Metric Comparison Customer Buckets Bucket 1 Bucket 2 Bucket 3
  • 26. 26 How does the VoC flow within the organization?
  • 27. 27 CX Blueprint: Dimensions - Governance Dimensions Description Strategy Design Culture Governance Voice of Customers Understanding Executive Board CEM Center of Excellence Decision Design, Planning& Coordination Execution Marketing Sales Customer Care HR …. IT
  • 28. 28 Flow of VoC Collect Analyze Distribute Evaluate Respond Improve Assess Educate Promise Transformation Programs Marketing Sales Customer Care HR…. Improvements
  • 29. 29 The Power of “WORD OF MOUTH”
  • 30. 30 Thank YOU! @ Mohamad El-Hinnawi @mdhinnawi