Leadership and Project Management: Twins Separated at Birth

LEADERSHIP AND PROJECT
MANAGEMENT:
TWINS SEPARATED AT BIRTH

presented by
Lou Russell,
Russell Martin & Associates
(317) 475-9311
info@russellmartin.com
@nolecture
www.russellmartin.com

Slide 1

How Can I Get More HELP?
At www.russellmartin.com:

• Email me for the PDF
info@russellmartin.com and a free EQ
assessment
•Purchase the Infoline at www.astd.org
•Purchase learning, assessments, EQ
course (in-a-box), books, webinars
•Get our LEARNING FLASH e-zine for
more tips and tools
•Find out about public webinars and
workshops
•Buy fun stuff in the store

© Developed by

What’s on Your To-Do List?

© Russell Martin & Associates www.russellmartin.com

What Is A Project?
Consider the following:

1. If you CANNOT finish it in less then four hours
uninterrupted...

2. If you need anyone else’s help…

3. If it has been on your to-do list for more then one
month…

4. If you are unsure how to measure DONE…


A Model for High Performance

High
Performing
Team

Trust / Alignment

Accountability (self / others)

Behaviors / Motivators
Behaviors / Motivators
Strengths and Processes, Roles,
Challenges Measures
EQ

Vision, Mission, Values Vision, Mission, Values

Emotional Intelligence
SELF
© Developed by

TEAM Russell Martin & Associates

© Developed by
9 Russell Martin & Associates

Defining Emotional Intelligence
An team or individual with
mediocre IQ but high EQ
will outperform a team with
the highest IQ and low
EQ.
DISC Decision Making
Motivators Competency (Superior
Performance)
Behavior
360
Cognition Assessments
Performance
EQ Multiple Reviews
Intelligence
Memory

© Developed by

Dare to
Steps to Great Projects Properly
Manage
Resources!
Define Plan Manage Review END
START initiate plan monitor close
1. Set Business 1. Determine 1. Control work 1. Close the project
Objectives Milestones in progress
2. Turn over
2. Establish Project 2. Schedule 2. Provide deliverables
Scope Task status and
3. Hold Project
Dependencies feedback
3. Set Project Review
Objectives 3. Adjust for 3. Leverage
4. Celebrate
Resource Governance
4. Mitigate Risks accomplishments
Dependencies
4. Resolve
5. Establish Constraints
4. Create budget conflict
6. Plan
communications
7. Establish
Governance Plan


Projects are Flash Mobs
Project Project
Manager Sponsor

Dance Of The
Commuters: 400-
strong 'flash mob'
gets funky at
Liverpool Street
Station

Project
Stakeholders

© Developed by

Project Charter: United Way
Business Objectives (Increase Revenue, Avoid Cost)
Primary: Employee: Loyalty and pride, sense of belonging which leads to retention
and better recruitment to avoid the cost of re-hiring.
Secondary: Build good will and establish 3rd party relationships which can serve as
a crisis shield should their be crises about business or brand to improve revenue.
Governance
Charities Needs Sponsor
Budget : CEO Project Objectives
Status • 30-50% of all employees are involved
Volunteers • Projects should have a minimum duration of 2 hours and a maximum
Volunteer Communication Plan duration of 5 hours (9AM-2PM)
Food • Include at least one on-site assembly project for employees who
Day cannot leave the worksite
Scope Diagram
Project
Budget Quick N’ Dirty Risk:
Training

Corporate Size (1-10 big) _____3______
Schedule
Available

Communication Structure (1-10 no reqmnts) _____6_______
Technology (1-10 new) _____3_______
Average _____4_______
Catering
Employees
Constraints: Can’t move Moves little Negotiate
Time Published day, can’t
be moved

Cost Not an unlimited
budget

Quality/Scope Could do a smaller
event

RISK FACTOR LIKELIHOOD (L, M, H) IMPACT (L, M, H) PREVENT BY REACT BY

There are not enough M H Increased communication ahead of time Ask volunteers to ask
volunteers friends
Type of charity work is not M H Visit charity early to clarify scope of Negotiate scope of work
realistic for our volunteers work
© Developed by

Business
Change
Technology

More Risk

Barriers to Learning

Workload


Issue

Issues
become
tasks


Project Charter: United Way

Communications Strategy
Stakeholder Goal Frequency Medium Goal

Project Sponsor All is well Weekly Email Status Report

Project Sponsor All is well Weekly Visit Pop In…

Construction Schedule Weekly Email Status Report

Governance Strategy
Type of Change (requirements, Final Decision Makers Consulted Comments
budget, scope, etc.)
Change in budget, schedule Project Sponsor Project Manager

Change in requirements Subject Matter Expert Project Manager Assumes no change in budget, schedule

Quality Issues Project Manager Functional Area

© Developed by

A Simple Spreadsheet
Task Task Helpers Due Comments Complete
Owner

Finalize Maria 6/8/11 √
Project
Charter
Survey Crew Tim: 6/12/11
Vendor

Study SME Maria 6/12/11
Content
Create Draft Maria 6/15/11
Guide
Review and Jo: Gold 6/20/11
Approve Standards
Content

Allows you to sort by date, task manager,
or completed


How Do You Feel?

1. Name the positive emotion you just experienced as you imagined
this story on this line. The emotion you felt : __________.
2. Rank the intensity of that emotion (1 = low, 10 = high): _____.

3. What factors contributed to your feelings about the successes?

© Developed by

How Do You Feel?

1. Name the negative emotion you just experienced as you imagined
this story on this line. The emotion you felt: __________.
2. Rank the intensity of that emotion (1 = low, 10 = high): _____.

3. What factors contributed to your feelings about the problems?

© Developed by

100% people
said…

stress worse than
75% a generation ago

job is
50% extremely
stressful

25%
job is #1
stressor

© Developed by

100%

stress worse than
This information was
a generation ago
obtained in the 1990's in
75% large surveys by
job is
Northwestern National
extremely
Life Insurance Co,
stressful Princeton Survey
50% Research Associates, St.
Paul Fire and Marine
job is #1 Insurance Co., Yale
stressor University and The
25% Families and Work
Institute.

© Developed by

Leadership and Project Management: Twins Separated at Birth

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