1. To: Ms. Reese
From: O. Ingram and J. Holloman
Date: February 23, 2011
Re: Georgia DOE 2010 Library Media Program Evaluation
Message:
874-1000 On February 21st, Ms. Holloman and I evaluated the RMS Media Center using the
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Library Media Program Evaluation Rubric. The rubric evaluates the media center on
various categories ranging from Student Achievement, Staffing, Facilities,
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Administrative Support, and Staff Development. Categories were scored Basic,
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Proficient, or Exemplary. Including in the memo are the results of our findings.
O. Ingram –
Action Steps or improvements to transition indicators from Basic to Proficient or
Proficient to Exemplary have been included. Overall, one item were scored as Basic,
while eight items were Proficient, and 10 items were scored as Exemplary.
According to the evaluation, RMS would rank as having a Proficient Library Media
Program. The program is rewarding to its students, staff, and community but there
are improvements that can be made. We are aware of restraints due to the declining
budget.

2. Category 1 – Student Achievement and Instruction
Out of the six target indicators assessed in this category, four of the indicators were
scored as meeting the proficiency level and two at the exemplary level. Proficiencies
are scored in this category due to the lack of collaboration between the media
specialist and the staff, the media specialist being engaged in active teaching roles,
and assessing student achievement. Generally, the media specialist and teachers work
and plan independent of each other.
Action Steps:
In an attempt to transition these areas to exemplary, the media specialist and the
school’s teachers should be encouraged and willing to collaborate. It would be
helpful if the Media Specialist would attend Department meetings, and planning
sessions to collaborate on lesson plans. Throughout the year, the Media Specialist
shares her knowledge on different subjects. Resources are pulled whenever teachers
schedule time in the media center. Also, she offers her time, many times, to no avail.
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It would be helpful if the teachers would confide with the media specialist about
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certain subjects or areas that need to be included in the media center. It would assist
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the media specialist with how to better help the students by establishing the different
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RMS // needs of the students and adding to the collection. Possible dates each month could
O. Ingram – be set for the media specialist to attend grade level and departmental meetings.
Category 2 – Staffing
The second category evaluates the staffing of the media center. The indicator rates
the media center as basic due to being base size or larger and not employing a full
time clerk or paraprofessional.
Action Steps:
The full-time media specialist is the only person employed in the media center on a
daily basis. A paraprofessional is occasionally assisting. To bring this category to
proficient or exemplary, the media specialist needs assistance. She is being asked to
perform duties of a media clerk. Volunteers could be asked to come in the media
center to help.

3. Category 3 – Facilities, Access, and Resources
The third category evaluates the Facilities, Access, and Resources that are available to
the media center. Two of the six indicators are rated on the rubric as proficient while
the remaining indicators are rated exemplary.
Action Steps:
In order to make improvements and move this indicator to Exemplary the media
center needs to be open every day and all day. The media center does follow flexible
scheduling. However, sometimes it has to be closed due to important visitors in the
building and when meetings are being conducted. The Parent Center or other rooms
could be used to hold the meetings. The students and parents can be asked to see if the
media center needs to be open additional hours. Volunteers could be used to operate
the media center before school or after school. In regard to Galileo, staff development
opportunities or workshops should be utilized to improve the staff’s knowledge.
Also, collaborative units should be used in the classrooms to promote student’s usage.
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Category 4 – Administrative Support
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The fourth category evaluates the media center’s Administrative Support. There is a
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O. Ingram – media contact person assigned by the superintendent, support is given to the program
by the school and district levels, and a current functioning library media policy. Three
of the five indicators are scored as exemplary on the rubric. The remaining two are
scored proficient – 100% funds being spent in the program and having an effective
and active media advisory committee.
Action Steps:
To improve in this category the Media Specialist needs to meet with the Media
Committee more often throughout the school year to discuss updating technology,
budgetary needs, and making improvements to the media program. In the past, the
committee has met several times a year. This year the committee has not been
meeting as often. The committee is occasionally emailed regarding updates. The
technology in the media center was recently upgraded, so there are few long-range

4. planning in terms of technology. However, long-range planning could include
collection updating and staff development. Supplemental funds are scarce.
Fundraisers that were organized in the past have been taken over by the PTSA.
Category 5 – Staff Development
The fifth category evaluates the staff development opportunities that are available for
the library media staff to enhance their professional knowledge and for the media staff
to provide information and technology literacy to other staff. The media center is at
the exemplary level. The media specialist often attends staff development
opportunities and workshops to keep her craft current. Also, she often conducts
workshops for the teachers to try to obtain information about their needs and to teach
current technology.
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O. Ingram –