7 killer tips to manage
things at work

Having too much to do and too little time? Feeling as if you’re born to
juggle at work? It’s challenging, I know, but you just can’t let your work go,
right? So now is the time when you should finally realize to give it a
structure; you need to manage your time and thus your work.
What’s this management all about? Let me explain! It’s about striking a
work-life balance, when you’re going through those overstuffed days;
when you’re working your a** round the clock to get things done on time.
Well, at this point, an amalgam of your own wisdom and technology can
really help. From my perspective, the latter, if used the right way, can
help you achieve your purpose much easily. Why? Because your work
basically revolves around tasks and time. And, to automate these
processes, a software would be an excellent tool.

In fact, in a study conducted by Software Advice, a project
management technology review firm, 64% of buyers want a project
management software to increase organization and workflow efficiency.
Further, the report tells that 40% buyers want to improve tracking and
reporting capabilities using a PM software. Here’s the detailed
snapshot:

As far as the features of a PM software are concerned, it is found that
more than 60% of web-based project management buyers requested for
task management and time tracking capabilities in the software. The
graph below depicts what has been reported by the study:

Strategic planning : You need to structure it
You start with a task that you think you’d do in just an hour or so, but are
unable to finish it till the end of the day. And, you’re like – where on earth
did the time go? Well, its gone! Not because the job was way too difficult,
but because you didn’t plan the way to do it. While on the other hand, on
any given day, when there are multiple things to be done, planning should
have be the first thing you should have done. You might have heard this
before, but trust me, it really works! Even a few minutes spent on planning
can be much more than a rewarding investment. Make a list of what has
to be done and then set the order in which it should be executed. Using a
PM tool like ProofHub, one can easily create a to-do list in which tasks
can be added. Further, you can break large and daunting tasks into
smaller chunks by creating subtasks.

Say no to distractions: Be brutal
No, you don’t have to be rude to someone, but you can always tell
people that you’ve got your own work to do first. Remember that you
cannot do just everything all the time; one thing at a time would help you
accomplish things better. Try to avoid those interruptions – emails, calls,
etc. You need to distinguish what’s important and what’s urgent.

Keep things centralized: Access easily
Finding that lost conversation you had with your client 10 days back?
Searching for a folder amongst hundreds of others? Well, get centralized
; you need a hub! Using a PM tool, you can keep your data such as files,
discussions, notes, etc. in just one organized place. So you don’t have to
spend hours searching for the right file amongst heaps of data.

Schedule it: If you really want to get it done
Unless and until we’re given some deadline, we are mostly
procrastinators, right? Human nature; can’t help it! To avoid this, you can
add estimated time for tasks and set delivery dates. Put key dates as
events and milestones on your calendar, so that you know when you’re
going to do it. More than 40% of project management buyers asked for
scheduling capabilities in the software, as per the report generated by
Software Advice, which clearly shows its importance.

Delegate: The right work to right people
Often, you have a lot going on. In such situations, I would recommend
you to distribute the tasks among your team members. Resource
management, which is requested by 27% of PM software buyers, is
therefore another crucial feature. Not only this would reduce your
workload, but would also help in finishing the job on time. See that
which task should be best done by whom because the way you delegate
the work, has a direct impact on the productivity of your team

Track: To stay updated and focused
Whether its you alone or a whole team working together on a project,
keeping track of what’s done and what’s behind schedule is critical for
project success. A software with time tracking feature can help simplify
this process. So you and your team can update the time spent on tasks
done. Also, Gantt charts are an extremely useful way to see how project
tasks are progressing according to the planned schedule. Apart from
that, project reports are used by managers to track work progress.
However, using an online PM tool with automatic reporting feature could
better save time and effort than generating manual reports.

Transform your work life
And finally, with all this done, surely you and your team would be more
productive and efficient at work and would be able to accomplish project
goals much easily.

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