List of ms office shortcut by rana salah ud-din 0313-1613927

1. Keystroke Function
Ctrl + N Create a new workbook.
Ctrl + S Save the active workbook.
Ctrl + W Close the active workbook
Ctrl + Z Undo your last action.
Ctrl + P Open the "Print" dialog.
Ctrl + 1 Open the "Format Cells" dialog
Ctrl + F1 Show / hide the Excel Ribbon.
Ctrl + PgDown Switch to the next worksheet.
Ctrl + G Open the "Go to" dialog
Ctrl + Home
Move to the beginning
of a worksheet (A1 cell).
Alt + Enter
In cell editing mode,
enter a new line into a cell.
F2 Edit the current cell.
Ctrl + Y Repeat (Redo) the last action
Ctrl + D
Copy the contents and format
of the rst cell in the selected
range into the cells below
Ctrl + A Select the entire worksheet.
Ctrl + Space Select the entire column.
Arrow Keys
Move one cell up, down, left,
or right in a worksheet.
Alt + Page Down
/ Alt + Page Up
Move one screen to the right /
to the left in a worksheet.
Ctrl + Arrow Keys
Move to the edge of next
data region (cells that contains data)
MS Excel Shortcut

2. Shift + F4 Repeat last find.
Ctrl + Arrow Left /
Ctrl + Arrow Right
Inside a cell: Move one word to
the left / to the right.
Ctrl + Shift + *
(asterisk)
Select the current region
around the active cell.
End to the end of a cell entry
Shift + Arrow Keys Extend the selection by one cell.
Ctrl + Shift +
Arrow Key
Extend the selection to the last cell
with content in row or column
Shift + Home
Extend the selection to the
beginning of the row.
Ctrl + Shift + End
Extend the selection to the last
used cell on the worksheet
Shift + F8 shift + arrow keys to add to selection.
Ctrl + Backspace Show active cell within selection.
Enter / Shift + Enter Move active cell down / up in a selection.
Ctrl + Shift + Arrow Left /Ctrl + Shift + Arrow Right
Select or unselect one word to
the left / to the right.
Shift + Home /
Shift + End
Select from the insertion point
to the beginning /to the end of the cell.
Ctrl + Shift + [ + ]
If data exists in clipboard: Display the
Insert dialog box to insert blank cells.
Insert Cell/Row/Column Menu

3. Backspace
Delete the character to the left of the insertion
point, or delete the selection
Ctrl + Delete Delete text to the end of the line.
Ctrl + R
Fill complete cell to the right
(Copy cell from the left).
Ctrl + ' (apostrophe
Fill cell formulas down and
edit (Copy above cell formulas)
Ctrl + - Delete Cell/Row/Column Menu
Ctrl + Shift + [ + with row
/ column selected
Insert row/ insert column.
Shift + F10 Show right-click menu
F11
Create and insert chart with data in
current range in a
separate Chart sheet.
Ctrl + 9 Hide the selected rows.
Ctrl + 0 Hide the selected columns.
Ctrl + `
(grave accent)
Alternate between displaying cell values
and displaying
cell formulas. Accent grave /not a quotation mark.
Alt + Shift+
Arrow Left
Ungroup rows or columns.
Ctrl + 8 Display or hides the outline symbols
ctrl + 2 Apply or remove bold formatting
ctrl + 4 Apply or remove an underline
Ctrl + Shift + L Apply filter on selected column headings.
Alt + ' Display the Style dialog box.
Ctrl + Shift + ~ Apply the General number format.

4. Ctrl + Shift + #
Apply the Date format with the
day, month, and year.
Ctrl + Shift + !
Apply the Number format with two decimal places,
thousands separator, and minus sign (-) for negative values.
F4 Repeat last formatting action
Ctrl + Shift + _
Remove outline borders from cell or
selection
Alt + b Set bottom Border
Alt + R Set right Border
Alt + u Set diagonal and up border
Shift + F3 Display the Insert Function dialog box
Ctrl + Shift + A
Insert Arguments in formula after
typing formula name.
Shift + F9 Calculate the active worksheet
Ctrl + Alt +
Shift + F9
Recheck dependent formulas, and then
calculates all cells in all open
workbooks, including cells not
Ctrl + ` Toggle Show formula in cell instead of values
Ctrl + Shift + F3 Create names from row and column labels
Ctrl + Page Down /
Ctrl + Page Up
Move to the next / previous worksheet in current
workbook
Alt + O Rename current worksheet
Alt + Space Display the Control menu for Main Excel window
Alt + F8 Display the Macro dialog box.
Alt + F11 Open the Visual Basic Editor to create Macros
Alt + P Move the selected field into the Page area
F11 Insert chart in new sheet
Alt + C Clear slicer lter
Shift + F7 Open Thesaurus

5. Ctrl + 6 Hide or show objects
Ctrl + Click Select non-adjacent worksheets
Ctrl + F2 Open print preview window
Ctrl + Mouse
Wheel Down
Zoom out
Ctrl + F9 Minimize current workbook window
Ctrl + F4 Close current workbook
Ctrl + → Move to right edge of data region
Ctrl + ↑ Move to top edge of data region
Shift + Click Expand selection
Ctrl + Alt + → Move right between non-adjacent selections
Shift + → Extend selection right
Shift + ↑ Extend selection up
Shift + PgUp Extend selection up one screen
Shift + Home Extend selection to start of row(s)
Ctrl + Shift + { Select all precedents
Ctrl + Shift + } Select all dependents
Ctrl + D Fill down from cell above
Ctrl + B Apply or remove bold
Ctrl + U Apply or remove underscore
Ctrl + Shift + - Remove borders
Ctrl + + Display Insert Dialog box
Ctrl + - Display Delete dialog box
Alt + Shift + →
Group rows or columns
(with rows/columns selected)
Ctrl + Shift + Tab Move to previous tab
Alt + N + B Insert Bar Chart
Alt + N + N Insert Line Chart
Alt + N + X Insert Text Box

6. Ctrl + Q Expand the Quick Analysis tool
Alt + R
Within Border tab of Format Cells dialog box,
add/remove right border
Ctrl + Shift + F
Display the Format Cells dialog box
with the Font tab selected
F3 Display the Paste Name dialog box
Ctrl + 1 Changes selected text into single spaced text
Ctrl + 2 Changes spacing to double spaced
Ctrl + Alt + 1
Convert the selected text to Heading 1
(or 2 for Heading 2, or 3 for Heading 3)
Ctrl + Shift + C Copies the format of the selected text
Ctrl + M
Creates an indent in the currently
selected paragraph
(where your insertion point is)
Ctrl + Shift + N
Apply the “Normal style” setting to
the selected text
Ctrl + Shift + >
Increases the selected text's font size
by one point
Ctrl + Shift + W Underline the selected text, but skip the spaces
Shift + Del Cut selected item
SHIFT + CTRL + # Date Format
SHIFT + F8 Add to Selection
CTRL + 9 Hide Row
CTRL + 0 Hide Column
SHIFT + Spacebar Highlight Row
SHIFT + ALT
+ Left Arrow
Group Rows/Columns

7. Alt+H Go to the Home tab
Alt+A Go to Data tab
Shift+F9 Calculate the active worksheet
Alt F V Print preview
Alt V Z Zoom…
ALT+H+W Apply Format Painter
Ctrl + F1 Hide / Unhide Excel ribbon
Ctrl + 9 Hide the selected rows

8. Keystroke Function
Ctrl + O Open an existing workbook.
F12
Save the active workbook under a new
name, displays the Save as dialog box
Ctrl + C Copy the contents of the selected cells to Clipboard.
Ctrl + X Cut the contents of the selected cells to Clipboard.
Ctrl + V
Insert the contents of the Clipboard into the
selected cell
Ctrl + T "Convert selected cells to a table.
Ctrl + Tab Switch to the next open Excel workbook.
Ctrl + PgUp switch to the previous sheet
Ctrl + F Display the "Find" dialog box.
Home Return to the 1st cell of the current row in a worksheet.
Ctrl + End
Move to the last used cell of the current worksheet, i.e.
the lowest row of
the rightmost column.
Ctrl + ; Enter the current date
Ctrl + Shift + ; Enter the current date
Ctrl + Enter
Fill the selected cells with the contents of
the current cell.
Ctrl + Shift + V
Open the "Paste Special" dialog when clipboard
is not empty.
Shift + Space Select the entire row
Page Down /
Page Up
Move one screen to the right / to the left in a worksheet.
Tab / Shift + Tab Move one cell to the right / to the left in a worksheet.
Ctrl + H
Display the Find and Replace dialog box
(with Replace selected).
el Shortcut

9. Ctrl + g (or f5 ) Display the 'Go To' dialog box.
ctrl + Shift +
spacebar
Select the entire worksheet or the data-containing area
Ctrl + Shift +
Page Up
Select the current and previous sheet in a workbook
Ctrl + Shift + O Select all cells with comments.
Shift + Page Down
/ Shift + Page Up
Extend the selection down one screen /up one screen.
Ctrl + Shift + Home Extend the selection to the beginning of the worksheet
F8
Turn on extension of selection with arrow keys without
having to keep pressing
Shift + Backspace
Select only the active cell when multiple
cells are selected
Ctrl + . (period Move clockwise to the next corner of the selection
Ctrl + Alt + Arrow Right
/ Ctrl + Alt + Arrow Left
Move to the right / to the left between non-adjacent
selections (with multiple ranges selected)
Shift + Arrow Left /
Shift + Arrow Right
Select or unselect one character to the left / to the
right
Ctrl + Alt + V
If data exists in clipboard: Display the Paste
Special dialog box
Esc Cancel Selection
Enter
Complete a cell entry and move down in the selection.
With multiple cells selected: fill cell range with current
cell.

10. Delete
Delete the character to the right of the insertion point,
or delete the selection.
Ctrl + Shift + : Insert current time
Ctrl + " Fill cell values down and edit (Copy above cell values)
Ctrl + L Insert a table (display Create Table dialog box)
Ctrl + -
with row / column
Delete row / delete column.
Shift + F2 Insert / Edit a cell comment
Ctrl + K Insert a hyperlink.
Alt + F1
Create and insert chart with data in current range as
embedded Chart Object
Ctrl + Shift + 9 Unhide any hidden rows within the selection.
Ctrl + Shift + 0 Unhide any hidden columns within the selection*.
Alt + Shift + Arrow Right Group rows or columns.
Ctrl + 6 Alternate between hiding and displaying objects.
Ctrl + 1 Format cells dialog
ctrl + 3 Apply or remove italic formatting
Ctrl + 5 Apply or remove strikethrough formatting
Ctrl + Shift + F Display the Format Cells with Fonts Tab active.
Ctrl + Shift + $ Apply the Currency format with two decimal places.
Ctrl + Shift + % Apply the Percentage format with no decimal places

11. Ctrl + Shift + @
Apply the Time format with the hour and minute,
and indicate A.M. or P.M
Ctrl + Shift + ^
Apply the Scientific number format with
two decimal places.
Ctrl + Shift + & Apply outline border from cell or selection
Alt + t Set top border
Alt + L Set left Border
Alt + D Set diagonal and down border
Alt + = Insert the AutoSum formula.
Ctrl + A Display Formula Window after typing formula name.
Ctrl + Shift + Enter Enter a formula as an array formula
Ctrl + Alt + F9
Calculate all worksheets in all open workbooks, regardless
of
whether they have changed since the last calculation
Ctrl + Shift + U Toggle expand or collapse formula bar.
Ctrl + F3 Define a name or dialog.
Shift + F11 /
Alt + Shift + F1
Insert a new worksheet in current workbook.
Shift + Ctrl + Page Down /
Shift + Ctrl + Page Up
Select the current and next sheet(s) / select
and previous sheet(s).
Alt + E Delete current worksheet
Ctrl + F7 Move Workbook Windows which are not maximized
Ctrl + F8
Perform size command for workbook windows
which are not maximzed.
F1 Open help
Ctrl + Shift + F4 Find previous match (after initial Find)
Alt + ↓ Activate filter
F7 Run Spellcheck
Alt Snap to grid

12. F6
Move between the worksheet, Ribbon, task pane
and zoom controls in a worksheet that has been split
Ctrl + Shift + F1 Toggle full screen
Ctrl + Mouse
Wheel Up
Zoom in
Alt + R , P S Protect sheet
Ctrl + F10 Maximize current workbook window
Ctrl + F1 Expand or collapse ribbon
Ctrl + ← Move to left edge of data region
Ctrl + ↓ Move to bottom edge of data region
Ctrl + Click Add non-adjacent cells to selection
Ctrl + Alt + ← Move left between non-adjacent selections
Shift + ← Extend selection left
Shift + ↓ Extend selection down
Shift + PgDn Extend selection down one screen
Ctrl + [ Select direct precedents
Ctrl + ] Select direct dependents
Alt + ; Select visible cells only
Ctrl + Shift + " Copy value from cell above
Ctrl + I Apply or remove italics
Ctrl + Shift + ~ Apply general format
F9 Calculate worksheets F9
Ctrl + + Insert selected number of columns or rows
Ctrl + - Delete selected number of columns or rows
Alt + Shift + ← Ungroup rows or columns (with rows/columns selected)
Alt + N + C Insert Column Chart
Alt + N + Q Insert Pie or Doughnut Chart
Alt + N + R In Excel 2013 and later, Recommended Charts
Ctrl + K
Within a cell without hyperlinks, display the
Insert Hyperlink dialog box

13. Alt + H
Within Border tab of Format Cells dialog box and
when more than 1 row is selected, add/remove
horizontal interior borde
Alt + V
Within Border tab of Format Cells dialog box and when
more than 1 column is selected, add/remove
vertical interior border
Ctrl + Shift + Enter Enter formula as array formula
Alt + Tab Switch windows and go to next workbook
Shift + F6
Switch between panes in the following order:
worksheet, Zoom controls, Task pane, Ribbon
Ctrl + 5 Changes spacing to space and a half
Ctrl + Shift + 8
Toggles invisible characters on and off (invisible
characters include paragraph marks (¶), spaces (·),
Ctrl + Shift + V Pastes the format of the selected text
Ctrl + Shift + L Inserts bullet point/Starts a bulleted list
Ctrl + Shift + < Decreases the selected text's font size by one point
Ctrl + Shift + D Double-underline the selected text
Alt + F File menu options in current program
F7 Spell check selected text and/or document
SHIFT + F2 Insert a Comment
CTRL + F3 Name a Cell
SHIFT + CTRL + 9 Unhide Row
SHIFT + CTRL + 0 Unhide Column
CTRL + Spacebar Highlight Column
SHIFT + ALT +
Right Arrow
Ungroup Rows/Columns

14. Alt+P Go to Page Layout tab
Alt+W Go to View tab
Ctrl + Shift + 7 Border around selection
Alt T U T /
Alt T U D
Trace precedents/dependents
SHIFT+F11 Insert a new worksheet
ALT+H+W Apply Wrap Text
Ctrl + 0 Hide the selected columns
Ctrl+5 Apply or remove strikethrough formatting