Scrum implies a lots of team collaboration. In most cases it has a form of the meetings. More often Scrum is blamed for its inefficiency due to large number of useless meetings. From my observations grounds for these sort of complaints are not number of meetings but the way they are held. The talk of mine was designed to address the issue of inefficient meetings with reference to regular Scrum meetings. The key message of the talk was that each meeting requires preparation though they are recurring and the preparation should differ depending on meeting type.

1. Collaboration vs
Meetings in Scrum
Halyna Levko

2. Definition
Collaboration - when you work together
with another person or group to achieve
result.

3. Common way of collaboration is to have
Meeting

4. Effective Meetings: Attributes
1. They achieve the meeting's objective.
2. They take up a minimum amount of time.
3. They leave participants feeling that a sensible process has been followed.

5. Meeting Components
● Content
● Interaction
● Structure

6. Approaches: Define objective
1. Ask yourself “At the close of the meeting, I want the group to …”
2. Based on item #1 build agenda. Circulate it amongst participants upfront
the meeting
3. Inform participants what role they are expected to perform

7. Meeting types
Meeting type Objective Scrum Meetings
Feedforward (status reporting and
new information presentations
Are you getting status reports?
Are you communicating something?
● RS stand up meeting
● Regular Technical Improvements
session with SM
● Demo Session
Problem-Solving
Decision - Making Do you want a decision? ● QA regular Sync Up session
● Management Retrospective
● Internal Retrospective session
Planning Are you making plans? ● Regular Release Meeting
● Upcoming sprint backlog refinement
● Internal sprint backlog refinement
● Acceptance criteria session
● DevOps story time & planning
● Planning
Innovation (Brainstorming) Do you want to generate ideas? ● Internal Technical Improvements
session

8. Approaches: Use Time Wisely
- Be prepared
- Everything what can be done outside the meeting should be.
- Critical person should not be late.
- Everything on the meeting should stick to its objective. Otherwise it should not be included.
- Do not wait for latecomers . Start on time and finish on time

9. Approaches: Leave participants feeling that a sensible
process has been followed.
Control dominating participants
Ensure the meeting stays on topic.
Note items that require further discussion and tasks generated on the meeting
Do follow-up.

10. 50 / 50
Will the meeting be effective?
It depends on both initiator and participants
evenly.

11. Just DO it !