This document provides guidance on effective delegation for leaders. It discusses identifying core strengths and tasks that are suitable for delegation. Leaders should identify potential leaders within their team who demonstrate the skills and accountability for leadership roles. An effective process-driven organization with clearly defined roles and responsibilities enables better delegation. Leaders are encouraged to delegate tasks and authority to empower followers to become leaders and free up the leader's time for higher-value work.

1. DELEGATE like a LEADER
DESIGNED & DELIVERED BY LEADERSHIP COACH
SHIHABUDHEEN
shihab@winwius.com /shihabudheenpk+91 996 142 9066

2. INTRO
duction
Wewanttohelpyouspendmoretimeperformingtaskswhichotherscannotdoand
delegatewhateverispossibletootherswhocando.That’swhyGEMSCOACHING
createdthisebookbasedentirelyon ourresearchandexperience.
Thecurrentstateofbusinessisindisruption.Therearealotofchangesinthewaywe
dobusinessand fundamentalshiftsin workforcesandtechnology.Weneedtokeepan
eyeonourbusiness24X7asthecompetitionisveryhigh.Atthesametimeweneed
tomanageourtimewithourfamilytoo.
Followthesesteps,andyou’llsoonbespendingmoretimeaddingsparkleandvalue to
yourbusinessandlife.
SHIHABUDHEEN P K
INTERNATIONALLEADERSHIP &ORGANIZATIONALDEVELOPMENTCOACH
“Surround yourself with
the best people you can
find, delegate authority,
and don't interfere as long
as the policy you've decided
upon is being carried out.”
shihab@winwius.com /shihabudheenpk+91 996 142 9066

3. CONTENTS
01
02
03
04
WHAT’S YOUR CORE STRENGTH?
WHY SHOULD YOU DELEGATE?
IDENTIFY THE LEADERS
BUILD A PROCESS DRIVEN
MECHANISM
shihab@winwius.com /shihabudheenpk+91 996 142 9066

4. UNLESS YOU START DELEGATING
YOU WILL BE IN THE SAME POSITION
FOR THE REST OF YOUR LIFE.
You’ll end up doing the same tasks day by day , no matter what
DESIGNATIONS
YOU CHOOSE
One of the biggest barriers to delegation is the
perception that you do not have enough time
to either adequately explain the task or teach
your team member the skills necessary for a
delegated task. Even though it may take you
less time to complete that task now, where
does that put you the next time the task
must be completed? This feeling is paradoxical,
because one of the main benefits of delegation
is saving time.Some leaders feel that if they do
not complete the task, they will not get credit.
You must learn to share credit with others.
Remember, the better your team looks,
the better you look.Some leaders think
that they are the only person who can
complete the job successfully. Accept the
fact that your teammates are highly capable!
shihab@winwius.com /shihabudheenpk+91 996 142 9066

5. IDENTIFYING YOUR CORE.
Ask yourself a series of open-ended questions, such as:
▪ What do I love doing?
▪ When am I happiest and most “in the moment”?
▪ What makes me unique, in my area?
▪ Why cant it be done by someone else?
WHAT’S YOUR CORE
STRENGTH??
01
No matter how many people you are involved with and no matter
what official functions they play in the organization, if there is no
proper delegation the leader will finally suffer.The leader should always
focus on his core strength and ensure that the other tasks are properly
delegated and get it done.
It’s more useful to focus on strengths rather than role
Everyone has a range of abilities, but the things that we do just
because we are good at them, or because other people value them,
may not be the things that make us happy. True fulfillment comes
from building our plans based on our core strengths, the ones we
most enjoy using.
shihab@winwius.com /shihabudheenpk+91 996 142 9066

6. 02
WHY SHOULD YOU DELEGATE?
If you feels that you are the one on whom your entire team depends then its
time to re-think on your involvement .If you work on your own, there's only
a limited amount that you can do, however hard you work. You can only work
so many hours in a day. There are only so many tasks you can complete in
these hours. There are only so many people you can help by doing these tasks.
And, because the number of people you can help is limited, your success is limited.
On the positive side, however, you're being given a tremendous opportunity if you
can find a way around this limitation. If you can realize this opportunity, you can
be genuinely successful!One of the most common ways of overcoming this
limitation is to learn how to delegate your work to other people. If you do this
well, you can quickly build a strong and successful team of people, well able to
meet the demands that others place. This is why delegation is such an important
skill, and is one that you absolutely have to learn!
WHEN TO DELEGATE:
Ask yourself a series of questions, such as:
▪ Is there someone who can handle the role?
▪ Is this role demand a recurring type of job?
▪ Is there adequate time for proper hand over of the role?
▪ Is this the task I should delegate?
shihab@winwius.com /shihabudheenpk+91 996 142 9066

7. EFFECTIVE DELEGATION
1. Give authority gradually and incrementally.
2. Provide more oversight at the beginning.
3. Expect more reporting when you first delegate.
4. Step back transparently.
5. Take the responsibility of delegated tasks.
ROLE
· You can delegate
AUTHORITY,
but you cannot delegate
RESPONSIBILITY.
EFFECTIVE
LEADERS
know that their subordinates can do tasks
• Instead of them,
• Better than them,
• At a lower cost than them.
When you delegate work
to a member of the team,
your job is to clearly
frame success and
describe the objectives.
Result:
When you delegate tasks,
you create followers.
When you delegate authority,
you create leaders.
TIPS
OBJECTIVE
FOCUS:WITHOUT EFFECTIVE DELEGATION
1. Will have less intellectual capital.
2. Will have a less satisfied workforce.
3. Will have lower output.
4. Will have less innovation and creativity .
ORGANIZATION
The first rule of management is delegation.
Don’t try and do everything yourself because you can’t.
FOCUS only on that you can do.
shihab@winwius.com /shihabudheenpk+91 996 142 9066

8. DELEGATE with POWER
Don’t tell people how to do things,
tell them what to do and let them surprise you with their results.
Surround yourself with the best people you can find,
delegate authority, and don’t interfere as long as the policy you’ve decided upon is being carried out.
shihab@winwius.com /shihabudheenpk+91 996 142 9066

9. IDENTIFY
THE LEADERS
Identifying potential leaders from within the team is the key to effective
delegation.Leaders are change agents who play a transformational role in an
organization’s efforts to overcome market challenges. If your team faces
a leadership vacuum at any given point in time, then it will be unable to achieve
its growth targets.To demonstrate your team’s commitment toward innovation
and high-quality products and services, you need leaders who have the authority and
credibility needed to push the workforce to meet this goal.
03
You need to find leaders from inside your team because they are well
versed with the processes, systems, organization structure, and work culture
already in place.They are also aware of the team’s strengths–and, more
importantly, weaknesses. This allows them to take better and more informed
growth-oriented decisions.
shihab@winwius.com /shihabudheenpk+91 996 142 9066
IDENTIFYING THE LEADER:
Ask yourself a series of questions, such as:
▪ Is the person a catalyst for change?
▪ Is the person accountable?
▪ Does the person have the right potential?
▪ Does the person have a remarkable communication skill?

10. BUILD A PROCESS
DRIVEN MECHANISM.
The tasks and authority can be effectively delegated if the organization/team is run under
an effective process oriented fashion.A process driven organization has certain obvious
advantages over a people driven organization. Many old fashioned leaders still prefer
to be people driven for the fear of losing control over their organization. However a large
majority still aims as process oriented as the ultimate way to create an organization. Many
have tried and failed because they have not truly understood what the concept means
04
A Process Driven Organization achieves its business objectives by
managing activities in a procedural way. The processes within the
organization allow to focus on teams’ efforts so that they deliver on
a strategy and meet customer needs.Hence Delegation of tasks or
authority becomes so easier in such cases.
shihab@winwius.com /shihabudheenpk+91 996 142 9066
BUILDING A PROCESS DRIVEN ORGANIZATION:
▪ Align the organization around a simple but effective process
▪ Allocate core process management.
▪ Move to a culture of team work and transparency
▪ Measure the effectiveness

11. ARE YOU READY?
CHECK-LIST:
HAVE YOU IDENTIFIED THE CORE
STRENGTHS ?
List down your core strengths .Analyze it and if required
speak with a leadership coach.
DO YOU HAVE A VALID
TASK /AUTHORITY TO DELEGATE?
Identify it ,if you could not find any ,just revisit your
organizational or personal goals.
HAVE YOU IDENTIFIED THE
POTENTIAL LEADERS ?
Talk to them, discuss and find out how effectively they can
carry out the responsibility.Seek the support of a Coach.
HAVE YOU IDENTIFIED SIMPLE BUT
EFFECTIVE PROCESSES THAT SUITES
YOUR TEAM?
Speak with fellow entrepreneurs, industry veterans ,mentors and
other leaders ,study the processes, customize it to suite your needs.
Implement it with the support of your core team , leaders and an
external coach.
shihab@winwius.com /shihabudheenpk+91 996 142 9066

12. SUCCESS IS A MATTER OF CHOICE
Talk to our team today
We promise no magic tricks!
But your problem will be solved !
shihab@winwius.com /shihabudheenpk+91 996 142 9066
DESIGNED & DELIVERED BY LEADERSHIP COACH
SHIHABUDHEEN
Call +91 996 142 9066 for a complementary
Organizational Development Intervention session