Webinar - Microsoft PowerPoint for Beginners - 2016-06-02

Microsoft PowerPoint for Beginners
With Becky Wiegand, TechSoup
June 2, 2016

. © TechSoup Global | All rights reserved2
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Presenters
Assisting with chat: Ale Bezdikian, TechSoup
Becky Wiegand
Webinar Program Manager
TechSoup
Susan Hope Bard
Training and Education Manager
TechSoup

Objectives
1. Gain some PowerPoint and presentation “best practices,”
dos and don’ts
2. Create a basic PowerPoint presentation from scratch
3. Expand comfort with navigating different parts of a
PowerPoint

The Need Is Global – And So Are We
TechSoup’s mission is to build a dynamic bridge that enables civil society
organizations and social change agents around the world to gain effective access to
the resources they need to design and implement solutions for a more equitable
planet.
Countries Served TechSoup Partner Location NetSquared Local Group
Where are you on the map?

www.TechSoup.Global

Our Impact
Together, we build a stronger, more resilient civil society.
$5.2B
in technology products
and grants employed
by NGOs for the
greater good
35
languages used to
provide education
and support
100+
corporate and
foundation partners
connected with the
causes and
communities they
care about
6.2M
annual visits to
our websites
600,000
newsletter
subscribers
empowered with
actionable
knowledge
79%
of NGOs have improved
organizational efficiency
with TechSoup Global's
resource offering*
*Source: survey conducted among TechSoup members in 2013

Live Poll Question
How much do you currently use PowerPoint?
- Never (yet)
- Once a year or every few months
- Once a month
- Once a week
- Every day

11
Tips for Successful
PowerPoint
Presentations

Photo: https://www.flickr.com/photos/150hp/4549911864
Embrace
Visuals

Photo: https://www.flickr.com/photos/goosedancer/2507368256
Happiness Is Infectious

Photo: https://www.flickr.com/photos/bolonski/6899769249
Tell Stories!

Engage
Photo: https://www.flickr.com/photos/cityyear/7775970114

How to Use PowerPoint (and How Not to Use It)
Use it for:
• Engaging live or online presentations
• Visual aids for your audience
• Helpful reminders and keywords
• Showing, not telling
Don’t use it for:
• Long-form written content
• Reading directly from the screen
• Boring your audience to death
Photo: https://www.flickr.com/photos/bupp/424464685

Tips for Success
• Stay c… a… l… m…
• Show enthusiasm
• Be authentic
• Stay flexible
• Employ your sense of humor
• Engage!
• Consider the audience
• “Show must go on”
• Have fun
• It’s about the people, not the tech!
Photo: https://www.flickr.com/photos/pacbat/2665257895

Quick Dos
• High-contrast color combos
• Standard, readable fonts
• Keywords, instead of sentences
• Large font sizes
• White space
• Include links to embedded videos
• Compress images
• Spell check!
• Practice
• Use images and visuals
• Credit sources/images
• Keep it simple!
Photo: www.flickr.com/photos/marcofieber/6271955856

Quick Don’ts
• Don’t underline text – mistaken for hyperlinks
• Avoid too much animation, transition, sounds, fonts, colors
• Don’t read slides to audience
• Easy on the clip-art
• Don’t leave typos
• Don’t read a script
Photo: https://www.flickr.com/photos/92997382@N00/578454445

21
Microsoft PowerPoint
Basic Setup

Getting Started with a New Presentation
Open an existing
PowerPoint file, a blank
presentation, or select a
pre-formatted template

Open an Existing File
Select “Open” to find an
existing file from Recent
Presentations, OneDrive,
or your Computer

A New, Blank Presentation
Blank presentation includes
a basic content pane.
Select a theme and either
standard or widescreen
format from Design Tab.

Select a Theme
Select a theme from the
Design tab and click on
the Variants down-arrow to
see Colors, Fonts, Effects,
and Background Style
options.

Slide Master
Select Slide Master from
the View tab to create a
master deck format with
your logo, copyright, fonts,
and format styles for all
slide layouts.

Add More Slides and Change Layout
Add more slides by right-
clicking on the slide
thumbnail. Select Layout
and pick the slide format
you want.

Adding Text and New Slides
Simply click in an existing
text box to add text. Click
the edges to move or
resize text boxes. Right
click to add new slides and
change slide layout.
Ctrl+Enter also adds a new slide or select “New Slide from the Home tab.

29
Inserting Media,
Charts, Video

Inserting Media and Charts
Click icons to Insert Table,
Chart, SmartArt, Pictures,
Video directly into your
deck. You can also select
the Insert tab on the
ribbon for more options.

Inserting Media and Charts
Right-click on your
table/chart to see options
to edit fonts, insert cells,
change color. Select Table
Tools to see detailed table
options.

Insert and Edit Images
Insert an image file from
your computer and
double-click to view
formatting options, styles,
size, color, and
arrangement options.

Insert and Edit Images
Pro-tip: If your file is too
large to email, select
“Compress Pictures” and
un-check “Apply only to
this picture” to compress
all images in your slide
deck and reduce your file
size.

Insert and Play Video

35
Slideshow,
Transitions, and
Animations

Transitions (Between Slides)
• Motion when switching from slide-to-slide
• Can be pre-timed to move quickly or slowly
• Can include audio clips
• Can be applied to all slides consistently
• Should be used sparingly

Animations (On Single Slide)
• Motion on a single slide
• Used to pull content onto the slide (bullet-by-bullet, for example)
• Can be timed
• Should be used sparingly

Play Slideshow

Play Slideshow
Advance slides by mouse-
clicking, using the  key,
or using Enter. Hit Esc to
exit.

Markup Tools During Slideshow
Lower-left has arrows to
move back/forth through
slides and markup tools to
zoom, highlight, draw on
screen.

Markup Tools During Slideshow

Present Online and Record
Present Online for free to
share the link to your
slideshow live or Record
Slide Show to record
screencasts of your slides
and narration.

Review, Inspect, Print, Save, Share!

Print Options

45
Microsoft Donations of
PowerPoint

Donated PowerPoint
www.techsoup.org/microsoft

Donated Microsoft Office
www.techsoup.org/microsoft-software-nonprofits

Microsoft Philanthropies
www.microsoft.com/about/philanthropies/product-donations/

Learn and Share!
Chat in one thing that you
learned in today’s webinar or will
try to implement.
Will you share this information
with your colleagues and within
your network?
Please complete the post-event
survey that will pop up once the
webinar ends!

Upcoming Webinars and Events
6/7: How to Get Tech Donations Before Fiscal Year-End
6/9: Microsoft OneNote for Beginners
6/14: Adobe Premiere for Video Editing and Production
6/15: The Changing Landscape of Library Privacy
6/16: Helping Children Build Literacy Skills for the Digital
Age
Explore our webinar archives for more!

ReadyTalk offers dedicated product demos for
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For more information: www.techsoup.org/readytalk
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Webinar - Microsoft PowerPoint for Beginners - 2016-06-02

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Webinar - Microsoft PowerPoint for Beginners - 2016-06-02

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