IT Programs at ST are worldwide large projects composed of multiples teams and leaders to coordinate. To manage large programs, how avoid hundreds of non-tracked emails and over-complex tools? Pierre-Yves COLLE shares how he designed and adapted workspaces with Tuleap to perfectly suit his needs: get at the same time, an helicopter view for his top management and an analysis detailed view for monitoring progress at project level.

1. Monitoring Activities and Deliverables
of large IT projects with Tuleap
STMICROELECTRONICS, Pierre-yves COLLE, Program manager

2. Monitoring activities and deliverables of large IT projects with Tuleap
Have you ever dream of
a swiss knife software
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3. Monitoring activities and deliverables of large IT projects with Tuleap
Pierre-yves COLLE - STMicroeletronics
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IT Program manager
1992 – 2000 SOPRA
2000 – 2019 STmicroelectronics
Worldwide
very large programs
composed of multiple teams,
multiple leaders to coordinate

4. Monitoring activities and deliverables of large IT projects with Tuleap
My challenges, as a Program Manager
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I want to get ride of emails for managing
/ insuring the follow-up
of actions
I want in the same time a much more
collaborative application but simple,
efficient, perfectly adapted to the
situations I manage

5. Monitoring activities and deliverables of large IT projects with Tuleap
How did I get started with Tuleap
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Once upon a time ……… … Someone proposed me
to get a look to CODEX
– Tuleap at ST –
I started discovering the trackers with some help
and then, almost, on my own (no training)
I was able to put some in place for different purpose
(CR priorisation, Action follow-up, UAT follow-up, …)

6. Monitoring activities and deliverables of large IT projects with Tuleap
Issues I wanted to avoid
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CLASSICAL HELPDESK / TOOLS APPROACH

7. Monitoring activities and deliverables of large IT projects with Tuleap
Why Tuleap differs and is interesting ?
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Tuleap Approach
“What you WANT
is what you SET”
Field usage Hierarchy
Permissions
WorkflowDependencies
Artifacts
Tuleap offers a META Model
=
The famous SWISS KNIFE
That will allow YOU to fit to your
own situation, data, rules

8. Monitoring activities and deliverables of large IT projects with Tuleap
Design & adapt a workflow perfectly to your activity
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1. Start from a
white page
2. Build simple and adapted to your
specific situation (no useless details)
3. Enrich and adapt all along
your walk by adding new
fields, rules, transitions to
new situations that occur
4. Distribute easily the work
accross multiple actors
5. Keep the control of actions
through different reports
(cardwall, list, details view)
6. Provide a high level view for
top management through
graphs and high level analysis
All of this is possible
in one single application

9. Monitoring activities and deliverables of large IT projects with Tuleap
Let’s look
some examples
together
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10. Monitoring activities and deliverables of large IT projects with Tuleap
Statistic helicopter view for top management
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• You define your own
selection criteria
• You have multiple TABS
allowing you to see the
same “artifacts” on
different angles
➔
Here a graphical view

11. Monitoring activities and deliverables of large IT projects with Tuleap 11
Analysis & review detailed view for priority setting
• From previous view you
can switch to a LIST VIEW

12. Monitoring activities and deliverables of large IT projects with Tuleap
Point of situation and review of expectations
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• From previous view you
can switch to a more
TEXTUAL view

13. Monitoring activities and deliverables of large IT projects with Tuleap
Carwall view to see by actors, version, time ….
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• .. Or a CARWALL View

14. Monitoring activities and deliverables of large IT projects with Tuleap
Example of custom artifact page
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• You can group fields in chapters
• You can re-arrange the screen in infinite
manners
The way to do it is very simple and intuitive
• You can hide some fields and show
them only to some persons / teams
• You can put some rules between fields
• You can have some fields
automatically filled (some dates
for example)

15. Monitoring activities and deliverables of large IT projects with Tuleap
From a detailed status, get a high level one
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You can manage a very detailed STATUS to know precisely
where you are in the materialization of each request
STATUS ➔ RESOLUTION
Later … Top management ask you a synthetic view …
you can simply let Tuleap manage this more aggregated
high level status, by defining a new field = RESOLUTION
(Open, Nearby Closed / Closed)
You can manage a very detailed STATUS to know precisely
where you are in the materialization of each request

16. Monitoring activities and deliverables of large IT projects with Tuleap
Conclusion
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Tuleap is by far the most brilliant software I have been able to see
since I’m practicing my engineering degree
• Super simple to setup and to use
• Allow to structure the activities, actions, improvements, … follow-up as I wished to
• Collaborative
• Fire & Forget …. But remember and recall when needed
• Allow to support the weekly review meeting
• Powerful and efficient reporting
…. You are no more alone in front of your mail but all together
• One of the highest “Effort vs Return of investment” ratio I ever saw
• Last but not least, a team who listen and add your ideas in their package
…. At details as well as at high level

17. Monitoring activities and deliverables of large IT projects with Tuleap
Distributed self-adaptative reports
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I CREATE A REPORT
IN WHICH
I WILL HAVE ONE
FIELD
ASSIGNED
When PIERRE runs it ,
automatically the report shows him his own
tasks. Pierre does not need to change the
assigned field, neither to save it privately
The same for MARIE
The same for ANTOINE
The same for SOPHIE
I MAKE IT PUBLIC SO NOW CAN BE
USED BY ALL MY TEAMS

18. Monitoring activities and deliverables of large IT projects with Tuleap
Dynamic weekly reports
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In a weekly meeting review , you want to see
- What was agreed to be done during last week
- What is forecasted to be done during next week
- What should have been finished in the past but was missed
Dynamic report on
the horizon +/- 1 week and also
older past tasks not finished
FridayFridayFriday
This is a week
Friday

19. Monitoring activities and deliverables of large IT projects with Tuleap
Thanks for your attention
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