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Compliance function
1.
PRESENTATION Presented by :
War Bunthoeun Title: Compliance Officer Cell Phone #: 010234506 Email address: bunthoeun.war@indochine.com.ch GBX GBXTRADING FZE CAMBODIA (REPRESENTATIVE OFFICE) ©W.bunthoeun, compliance offer, July-2014
2.
Contents 1-Why is an
audit needed? 2-Compliance Jobs 3-Audit Diagram 4-What will happen during the audit? 5-When will the audit take place? 6-Weekly planning 7-Factory name list GBX GBXTRADING FZE CAMBODIA (REPRESENTATIVE OFFICE) ©W.bunthoeun, compliance offer, July-2014
3.
General Provision Compliance and
involvement are interrelated phenomena. Compliance and even willing compliance, is common in organization. It is so common that it is almost boring. People come to work on time, do what their units generally also comply or obey the laws and other rules…..so on. GBX GBXTRADING FZE CAMBODIA (REPRESENTATIVE OFFICE) ©W.bunthoeun, compliance offer, July-2014
4.
Why is an
audit needed? We ensures and help factories for pass buyers’ audit, 3th party’s audit and fair treatment for all the workers involved in their production. One of the ways that companies can get assurance about the performance of their Factories in this regard is by requesting a buyers and 3rd party audit to report on processes and the actual situation. GBX GBXTRADING FZE CAMBODIA (REPRESENTATIVE OFFICE) ©W.bunthoeun, compliance offer, July-2014
5.
Compliance Jobs 1. Plan
weekly internal audit schedule for factory auditions and submit to Office Manager and Compliance Manager. 2. Cooperate with relevant departments for internal audit on the news Non Compliance and others. 3. Internal Audit new factory(Social compliance) which have approved to drop order. And make the final audit reports and send email to factory management, CC to relevant managers/Leaders. 4. Follow up Non-compliance in reports at factories which offered in previous audit, and find new compliance. 5. Audit function: focus on Child labor, force labor, Recruitment process, personal documents, Security, employment contract, wages, working hours, working days, health, safety, union freedom, Collective Bargaining Agreement, shop steward . 6. Support factories when factories has 3th party audit. ©W.bunthoeun, compliance offer, July-2014 GBX GBXTRADING FZE CAMBODIA (REPRESENTATIVE OFFICE)
6.
GBX GBXTRADING FZE
CAMBODIA (REPRESENTATIVE OFFICE) ©W.bunthoeun, compliance offer, July-2014
7.
What will happen
during the audit? The audit will cover the following things, which are listed below: • An opening meeting with the factory management team/ HR Compliance officer. • A complete and detailed tour of the factory (including storage, production and accommodation if applicable) • Interview with managers and people responsible for various functions . • A documentary review of the health and safety records • A documentary review of personnel files. • Interview with any Union or workers’ representatives • Private interviews with employees (selected by the auditor) . • A closing meeting with the factory management team, (with analysis of the results of the audit) . GBX GBXTRADING FZE CAMBODIA (REPRESENTATIVE OFFICE) ©W.bunthoeun, compliance offer, July-2014
8.
When will the
audit take place? We try to schedule audits at the earliest available date and in line with the requirements of the site to be audited. Audits will be scheduled on an announced basis by email/ phone calling. GBX GBXTRADING FZE CAMBODIA (REPRESENTATIVE OFFICE) ©W.bunthoeun, compliance offer, July-2014
9.
GBX GBXTRADING FZE
CAMBODIA (REPRESENTATIVE OFFICE) ©W.bunthoeun, compliance offer, July-2014
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