3. The West of England Academic
Health Science Network
We are delivering positive healthcare outcomes by
• driving the development and adoption of
innovation
• supporting the adoption and spread of
evidence-informed practice
• and making a meaningful contribution to the
economy.
4. The West of England Academic
Health Science Network
5. Academic Health Science Networks
As the only bodies that connect NHS and
academic organisations, the third sector and
industry, we are catalysts that create the right
conditions to facilitate change across whole health
and social care economies, with a clear focus on
improving outcomes for citizens.
9. The ED Safety Checklist
The Why!
Dr Emma Redfern, ED Consultant
University Hospitals Bristol
10. The Problem
Patient safety in the urgent care environment,
particularly at handover and during crowding
Delays in recognition and treatment of severe
illness and deterioration
A staffing crisis and reliance on agency staff.
Human factors in urgent care
15. The ED Safety Checklist
The What!
Alex Hastie & Caroline Clark
ED Safety Checklist Project Nurses
University Hospitals Bristol
16. PDSA Cycles
The PDSA cycle is shorthand for
testing a change by developing a
plan to test the change (Plan),
carrying out the test (Do), observing
and learning from the consequences
(Study), and determining what
modifications should be made to the
test (Act).
17. • A comprehensive list of essential components of
care, prioritised according to required completion
time
• Incorporating elements to improve not only safety
but patient experience through their ED journey.
• A multidisciplinary tool to provide safe, timely
emergency care
What is the ED Safety Checklist?
18. • Feedback from ED Team
• Review of Clinical Incidents
• Review of complaints
• Inclusion of information from nursing
indicators
How was it conceived?
19. • Focused on hourly themes
Vital signs, NEWS, pain scoring
• Frontloading of investigations
• Promotion of care pathways
• Early identification of required referrals onto
specialist teams
What does it comprise of?
20. • Checklist pilot trial
• Checklist roll out
• Reformation of ED Safety Checklist Team
• Collection of multi-sourced feedback
How was it implemented?
21. • Fluctuating enthusiasm from a large team
• Timing
• Correlation between checklist uptake and
department acuity
• Varying attitudes from different staff groups
• Data collection
What problems did we face?
22. • Length of Stay
• Outliers
• ED Targets – 4 hour breaches, nurse indicators
• Mortality
• Clinical Incidents
• Patient Experience
How did we measure our success?
23. • Introduction of CQuin
• Staff group specific, multi source feedback
• Shop floor champions
• Senior support
• SWAS involvement
• Continued indicator audit
• Shift from monthly to daily uptake auditing
How did we maintain our results?
24. Within the Department
Business as normal
Continued auditing
Shop floor champion
Outside the Department
Collaboration between other trusts
National dissemination
What next for the project?
25. • Structured introduction
• Designated team
• Specific staff group engagement
• Multidisciplinary involvement
• Shopfloor champions
• Daily and monthly auditing
• Set targets
What have we learnt?
26. The ED Safety Checklist
The How!
Ellie Wetz, Patient Safety Improvement Lead
West of England AHSN
27. The ED Safety Checklist Toolkit
• Developed to support the implementation of the
ED Safety Checklist at adopting trusts.
• Guidance not mandate!
28. The ED Safety Checklist Toolkit
Toolkit Structure:
1. About the ED Safety Checklist
2. Form your team
3. Organise your ED
4. Agree your measures
Appendixes
29. The ED Safety Checklist Toolkit
1. About the ED Safety Checklist
• Local Fields
• Baseline Data
• Comprehensive review of ED clinical incidents
• ‘Best Practice’ Fields
• Vital signs taken and NEWScore calculated regularly
• Front loading of investigations i.e. imaging, bloods
30. The ED Safety Checklist Toolkit
• PDSA
• Helps teams plan
• Test on small scale
• Review
• What works? What
doesn’t?
• QI Toolkit
http://www.weahsn.net/ what-we-do/skills-knowledge-
development/improvement-resources-and-tools/the-
improvement-journey/
31. The ED Safety Checklist Toolkit
Project Logic Model
• Inputs
• Activities
• Outputs
• Outcomes
• Impact
32. The ED Safety Checklist Toolkit
2. Form your team
• Local Implementation Team (LIT)
• Existing ED Staff
• Lead Nurse
• Lead Consultant
• Audit Coordination Nurse/Data Analyst
• Other key stakeholders
33. The ED Safety Checklist Toolkit
• LIT fortnightly meetings
• Agenda
• Project documentation
• Risk & Issue Log
34. The ED Safety Checklist Toolkit
3. Organise your ED
• How will you print, store and restock the ED Safety
Checklist?
• ED Safety Checklist Training
• Real-time feedback
• NEWS Training
35. The ED Safety Checklist Toolkit
4. Agree your measures
• How do we know a patient safety intervention has a
positive impact? We measure it!
• Baselining
• KPI’s & Dashboards
• Life System Platform
• Evaluation
36. The ED Safety Checklist Toolkit
Appendixes
• ED Safety Checklist
http://www.weahsn.net/what-we-do/enhancing-patient-safety/
• SHINE 2014 Final Report
• QI Resources
http://www.weashn.net/what-we-do/skills-knowledge-
development/improvement-resources-and-tools/the-improvement-
journey/
• Research Papers
37. Q & A
General Discussion
Chaired by Deborah Evans, Managing Director,
West of England AHSN
39. The Interface with the
Ambulance Trust
Phil Cowburn
Acute Care Medical Director
South Western Ambulance Service NHS Foundation Trust
Consultant in Emergency Medicine
University Hospital Bristol
44. Care of Queue
ED at Bristol Royal Infirmary
– University Hospitals Bristol NHS Foundation Trust
– Adult only ED
2012
Retrospective review of ED notes and PCF
100 consecutive queuing patients over 2 week
period
45. Care of Queue
Patient care responsibility of ambulance Trust
Clinical SOP requiring minimum 15 minute
observations
Increased frequency if clinically indicated
48. Care of Queue
Number of Sets of Observations Compared to Time Queuing
0
5
10
15
20
25
30
<30 30-59 60-89 90-119 >=120
Time in Queue (minutes)
NumberPatients
0 1 2 3 >=4
50. Queue Events
6 CVE
– Average age 76
– All queued > 75 minutes
– No CT < 60 minutes
4 # NoF
– Average age 87
– All queued > 90 minutes
– No X-Ray < 60 minutes
51. Queue Events
4 Serious Incidents
Missed MI
– Deteriorated in queue, moved to resus, arrest, RIP
OD self discharged
– No capacity assessment or mental health matrix
# dislocation ankle with critical skin
– Queued 3 hours, reduction >6 hours post injury
– Plastics referral
53. Late Night Chat
Acute Gold
• We’re full
• We’re not performing
• Stop bringing patients
• I need nurses and beds
• We’re unsafe
• We want a divert
• We’re un-safer than you
• We might close
Just shut the doors and don’t
let ‘em in
Ambulance Gold
• Everyone is full
• We’re not performing
• Start taking the patients
• I need crews
• We’re unsafe
• No-one will take a divert
• We’re un-safer than you
• You can’t close
Push ‘em through the doors
and go
59. How NEWS might help?
Potential for ambulance service to
– Prioritise HCPC calls
– Assist on decision making to discharge
– Define & communicate pre-alerts
60. Transforming Urgent and
Emergency Care Service in
England
Safer, Faster, Better: Good Practice in delivering urgent
and emergency care
NHS England August 2015
“All adult patients should
have a NEWS established at
time of admission.”
“Where patients experience
long waits, their NEWS
should be recorded, pain
assessed and managed and
essential care given.”
62. WEAHSN supported
Roll out & incorporation
of NEWS into ePCR
Auto calculates
ED can see all information
Including NEWS
Part of executive
summary
Aim to incorporate SHINE
Checklist
64. Measuring the Impact of
the ED Safety Checklist
Kevin Hunter, Patient Safety Programme
Manager, West of England AHSN
65. Baseline Data
• Understanding your current standards of care
• Case note review
• Suggested 20 notes per month
• 1 year of data
• Performance against Key Performance Indicators
• Data input sheet provided in Toolkit
• Serious Incident Review
• Common themes Inform local checklist & PDSA
67. Key Performance Indicators
• Suggested 5% ED Safety Checklist audited per
month (at UHB: 200 per month)
• <50% complete – not valid
• Basic clinical care
• Pathways
• Patient experience
• Local KPIs to reflect local checklists
69. Key Performance Indicators
1. Red: <49%
2. Amber: 50% - 79%
3. Green: >80%
40.00%
50.00%
60.00%
70.00%
80.00%
90.00%
100.00%
Pain scoring at triage and analgesia given
Nov 13 - May 15
Pain - Pain score & triage Pain - Analgesia
IntroductionofEDSafety
Checklist
70. What is the ‘Life’ System?
• A web based platform designed to assist front line staff running
Quality and Safety improvement projects
• It has been developed as part of the PSC in partnership by SeeData
and South West AHSN
• Regional subscription model – Free for our members to use
• Supports team working and collaboration – an open and transparent
culture
• Ability to view projects on the system from across the country
• Able to seek assistance and support from other users
• Gives a regional overview of improvement activity
71. The Principles
Life has been build by SeeData and South West AHSN on a set of
principles that are designed to support continuous improvement:
• All users agree that the information they add to the system can be
viewed (with limitations able to be set)
• The system is not designed to collect detailed information on
users, organisations or patients
• The system will make minimal use of mandatory fields to
encourage flexible use
• The information collected is only to support improvement and is
never to be used for performance management
91. Participating AHSN’s in ‘Life’:
• West of England
• South West
• Wessex
• Kent, Surrey and Sussex
• UCLPartners
• Oxford
• West Midlands
• East Midlands
• Eastern
• North West Coast.
92. Any questions then please see Kevin Hunter
throughout the day or email
kevin.hunter@weahsn.net
To sign up for a user account:
https://life.seedata.co.uk/login/
Further Information
93. The West of England ED
Collaborative
Dr Emma Redfern, ED Consultant
University Hospitals Bristol
94. Participating Trusts
• Weston Area Health Trust
• North Bristol NHS Trust
• Gloucestershire Hospitals NHS Foundation Trust
• Great Western Hospital NHS Foundation Trust
• Royal United Hospitals Bath NHS Foundation Trust
• University Hospitals Bristol NHS Foundation Trust
• South Western Ambulance Service NHS Foundation
Trust
95. West of England AHSN Support
• Implementation Toolkit
• Financial Award
• Band 7 Lead Nurse
• 2 days per week for 6 months
• 1 day per week for 12 months
• Band 4 Data Manager
• 1 day per week for 18 months
• Conditional on:
• Attendance at ED Collaborative Meetings
• Submission of KPI Data
96. Lesson’s Learnt
• Cultural ‘Buy In’
• Executive Teams
• ED Medical & Nursing Leads
• Local ‘ownership’ of the ED Safety Checklist is
important
• EDs are structured and staffed in different ways
• Success is more likely if adopting Trusts plan
their own implementation model
100. • Pledges
• Can we form a nation-wide collaborative?
• How shall we structure ourselves?
• The role of Patient Safety Collaboratives
• KPI Data
• Life System
National relevance
Clear demand
Need to demonstrate it is transferrable at scale
Duty to see if it works – full evaluation required
Efficient and effective implementation
Drug pharma analogy
ED crowding is common and leads to delays in:
Diagnosis
recognition of acute deterioration
Instigating correct treatment
Can lead to serious clinical incidents
Staffing crisis
National relevance
Clear demand
Need to demonstrate it is transferrable at scale
Duty to see if it works – full evaluation required
Efficient and effective implementation
Drug pharma analogy
National relevance
Clear demand
Need to demonstrate it is transferrable at scale
Duty to see if it works – full evaluation required
Efficient and effective implementation
Drug pharma analogy
Life is a web platform designed to assist frontline NHS staff in running safety and quality improvement projects. It has been developed as part of the Patient Safety Collaborative in partnership by SeeData Ltd and the South West AHSN.
Access to Life is being offered on a regional subscription basis through the AHSN network so they can manage the rollout to frontline staff in their regions.
As well as providing individuals the functionality they need to run safety and quality improvement projects, it supports team working and collaboration helping to promote an open and transparent culture towards safety and improvement.
As a national system users will be able to view projects from across the country and seek assistance and support from users anywhere in the country.
Steering Group made up of AHSN staff for those subscribed to Life system.