Ora fin r11i - v4.1

Version – 4.1
By
Sikandar Hayat Awan Ramaswamy Sridhar
Pakistan India
www.erpstuff.com
Keep visiting www.erpstuff.com to download the latest version of this document.

Oracle Applications 11i – Financials www.erpstuff.com
All Rights Reserved 2006-07 2/543
SEND US YOUR COMMENTS
The document is written by using Oracle 11.5.10.2 on Linux Red Hat AS 4 so you may find minor
differences of screens or options if you are not using the same version of Oracle Applications.
Please also suggest if you think any major feature is missing and you think that should also be
part of this document.
You can post your feedback directly on the web site www.erpstuff.com or email to
admin@erpstuff.com. If both options are not working due to any reason then please email directly
to sikandar_h@hotmail.com.
Your comments and feedback will be really appreciated.
Thanks
Last updated: November - 2007

PPrreeffaaccee
Anyone who is interested to learn, teach Oracle Financials can use this document for his/her as a
basic document. Although the document will cover most of the features but this is not the whole
Oracle Financials. So please consider it as a basic or reference document. We will also
recommend reading the Oracle Documentation provided by Oracle of each module.
Unit wise Listing
Unit# Module Description
1 General Ledger Setup
2 General Ledger Journal’s
3
GL
General Ledger Reports
4 Accounts Payables Setup
5
AP
Payables Invoices
6 Accounts Receivables Setup
7
AR
Receivables Transactions
8 CM Cash Management
9 Fixed Assets Setup
10
FA
Fixed Assets Transactions

CCoonntteennttss
CCOONNTTEENNTTSS...................................................................................................................... 4
OOVVEERRVVIIEEWW ................................................................................................................... 12
1. KEY FEATURES...................................................................................................................................................................... 12
2. SET OF BOOKS...................................................................................................................................................................... 12
3. MDI WINDOW (MULTIPLE DOCUMENT INTERFACE)................................................................................................................. 13
4. TOOLBAR.............................................................................................................................................................................. 14
5. FIND MENU (FUNCTION)....................................................................................................................................................... 15
6. DUPLICATE LAST RECORD VALUES .......................................................................................................................................... 15
UUNNIITT –– 11……GGLL ............................................................................................................... 17
1 -- RREESSPPOONNSSIIBBIILLIITTYY && UUSSEERR...................................................................................... 18
1. GENERAL LEDGER RESPONSIBILITY DEFINITION..................................................................................................................... 18
2. DEFINING A NEW USER AND ATTACH WITH THE RESPONSIBILITY ............................................................................................ 19
2 -- CCHHAARRTT OOFF AACCCCOOUUNNTTSS ............................................................................................ 21
1. DEFINE VALUE SETS ............................................................................................................................................................. 21
3 -- AACCCCOOUUNNTTIINNGG FFLLEEXXFFIIEELLDD....................................................................................... 25
1. DEFINING THE FLEXFIELD ...................................................................................................................................................... 25
2. ADDITIONAL INFORMATION FOR COMPANY SEGMENT. (BUTTON) OPEN................................................................................... 27
3. FLEXFIELD QUALIFIERS ......................................................................................................................................................... 27
4 -- FFIILLLLIINNGG VVAALLUUEE SSEETTSS ............................................................................................. 31
1. COMPANY SEGMENT VALUES ................................................................................................................................................. 31
2. COST CENTER SEGMENT VALUES ........................................................................................................................................... 33
3. ACCOUNT SEGMENT VALUES.................................................................................................................................................. 35
4. UPLOAD USING DATALOAD.................................................................................................................................................... 38
5 -- AACCCCOOUUNNTTIINNGG CCAALLEENNDDAARR....................................................................................... 43
6 -- DDEEFFIINNEE // EENNAABBLLEE CCUURRRREENNCCYY................................................................................ 46
1. DEFINE CURRENCY................................................................................................................................................................ 46
7 -- CCRREEAATTIINNGG AA SSEETT OOFF BBOOOOKKSS................................................................................... 47
8 -- FFIIRRSSTT TTIIMMEE LLOOGGIINN AANNDD PPEERRIIOODD OOPPEENNIINNGG........................................................... 50
1. LOGIN .................................................................................................................................................................................. 50
2. PERIOD OPENING.................................................................................................................................................................. 51
9 -- JJOOUURRNNAALL SSOOUURRCCEESS && CCAATTEEGGOORRIIEESS ...................................................................... 53
10 -- DDOOCCUUMMEENNTT SSEEQQUUEENNCCEESS ...................................................................................... 55
1. ENABLE SEQUENCES.............................................................................................................................................................. 55
3. DOCUMENT CATEGORIES....................................................................................................................................................... 57
4. SEQUENCE ASSIGNMENT........................................................................................................................................................ 58
5. ENTER A JOURNAL................................................................................................................................................................. 60
11 -- IINNTTEERR--CCOOMMPPAANNYY SSEETTUUPP...................................................................................... 63
1. INTERCOMPANY BALANCING SETUP ........................................................................................................................................ 63
12 -- FFLLEEXXFFIIEELLDD SSEECCUURRIITTYY .......................................................................................... 66

1. DEFINE FLEXFIELD SECURITY RULES...................................................................................................................................... 66
2. DEFINE CROSS VALIDATION RULES........................................................................................................................................ 68
3. CREATING SHORT HAND ALIASES........................................................................................................................................... 69
UUNNIITT -- 22……GGLL ................................................................................................................ 72
13 -- CCRREEAATTIINNGG JJOOUURRNNAALL EENNTTRRIIEESS............................................................................. 73
1. JOURNAL ENTRY FOR RECORDING PURCHASES ........................................................................................................................ 73
2. JOURNAL ENTRY FOR RECORDING SALES ................................................................................................................................ 74
3. POSTING JOURNALS .............................................................................................................................................................. 76
3.1. BATCH POSTING ............................................................................................................................................................... 76
3.2. MANUAL POSTING............................................................................................................................................................. 77
3.3. AUTOMATIC POSTING ....................................................................................................................................................... 77
4. PERFORM ACCOUNT INQUIRY ................................................................................................................................................ 79
5. VIEW ACCOUNTING USING T-ACCOUNTS................................................................................................................................ 81
6. REVIEW JOURNAL ................................................................................................................................................................. 83
7. JOURNAL REVERSAL .............................................................................................................................................................. 87
14 -- AADDVVAANNCCEEDD JJOOUURRNNAALL EENNTTRRIIEESS............................................................................ 93
1. CREATING RECURRING JOURNAL............................................................................................................................................ 93
15 -- IINNTTEERRFFAACCEE......................................................................................................... 100
1. INTERFACE TABLE STRUCTURE ............................................................................................................................................ 100
2. PAYROLL DATA ................................................................................................................................................................... 103
3. SET_OF_BOOKS_ID ....................................................................................................................................................... 103
4. CREATED_BY .................................................................................................................................................................. 105
5. USER_JE_CATEGORY_NAME ........................................................................................................................................ 106
6. USER_JE_SOURCE_NAME............................................................................................................................................. 107
7. INSERT IN GL_INTERFACE TABLE ........................................................................................................................................ 108
8. IMPORTING JOURNAL .......................................................................................................................................................... 111
16 -- MMAASSSS AALLLLOOCCAATTIIOONN JJOOUURRNNAALLSS.......................................................................... 114
1. PASS AN ENTRY FOR RECORDING RENT................................................................................................................................. 114
2. PASS SQUARE FEET ENTRY................................................................................................................................................... 115
3. DEFINE THE MASS ALLOCATION FORMULA............................................................................................................................ 116
4. VALIDATE THE MASS ALLOCATION FORMULA........................................................................................................................ 118
5. GENERATE THE MASS ALLOCATION JOURNAL ....................................................................................................................... 119
6. CREATE A STEP DOWN ALLOCATION SET.............................................................................................................................. 120
17 -- FFIINNAANNCCIIAALL BBUUDDGGEETTIINNGG .................................................................................... 124
1. DEFINE A BUDGET............................................................................................................................................................... 125
2. DEFINE A MASTER/DETAIL BUDGET ..................................................................................................................................... 125
3. DEFINE A BUDGET ORGANIZATION ...................................................................................................................................... 126
4. ENTER BUDGET AMOUNTS................................................................................................................................................... 130
5. ENTER BUDGET JOURNALS .................................................................................................................................................. 131
6. TRANSFER BUDGET AMOUNTS.............................................................................................................................................. 134
7. TRANSFER A PERCENTAGE.................................................................................................................................................... 136
8. REVIEW AND POST THE JOURNAL ENTRIES............................................................................................................................ 138
9. FREEZE A BUDGET............................................................................................................................................................... 138
10. INQUIRY ON BUDGET AMOUNTS....................................................................................................................................... 139
11. DRILL DOWN TO JOURNAL............................................................................................................................................... 141
12. VIEW JOURNAL IN T-ACCOUNT AND ACTIVITY SUMMERY FORMAT ................................................................................... 142
18 -- MMUULLTTII CCUURRRREENNCCYY.............................................................................................. 145
1. ENTERING CURRENCIES....................................................................................................................................................... 145
2. DEFINE CONVERSION RATE TYPES....................................................................................................................................... 146
3. DEFINE DAILY RATES.......................................................................................................................................................... 146
4. ENTERING FOREIGN CURRENCY JOURNAL BATCH ................................................................................................................... 147
5. RUN A FOREIGN CURRENCY JOURNAL REPORT....................................................................................................................... 149

19 -- RREEVVAALLUUAATTIIOONN.................................................................................................... 151
1. ENTER PERIOD RATES......................................................................................................................................................... 151
2. PERFORM REVALUATION...................................................................................................................................................... 151
3. SET UP HISTORICAL RATES ................................................................................................................................................. 153
4. TRANSLATE FUNCTIONAL CURRENCY ACCOUNT BALANCE....................................................................................................... 154
20 -- CCOONNSSOOLLIIDDAATTIIOONN ............................................................................................... 157
1. STEPS FOR CONSOLIDATION................................................................................................................................................ 157
2. POST CONSOLIDATION JOURNAL ENTRIES ........................................................................................................................... 171
3. RUN CONSOLIDATION REPORTS .......................................................................................................................................... 172
21 -- JJOOUURRNNAALL AAPPPPRROOVVAALL SSEETTUUPP .............................................................................. 175
1. JOURNAL APPROVAL SETUP ................................................................................................................................................. 175
UUNNIITT -- 33……GGLL .............................................................................................................. 187
22 -- FFIINNAANNCCIIAALL SSTTAATTEEMMEENNTT GGEENNEERRAATTOORR ––FFSSGG....................................................... 188
1. DEFINING A ROW SET......................................................................................................................................................... 188
2. DEFINING A COLUMN SET ................................................................................................................................................... 191
3. DEFINING A REPORT ........................................................................................................................................................... 193
4. CREATING A CONTENT SET .................................................................................................................................................. 197
5. DEFINE A ROW ORDER ........................................................................................................................................................ 199
23 -- FFIINNAANNCCIIAALL RREEPPOORRTTSS......................................................................................... 203
1. CREATE A FINANCIAL REPORT ............................................................................................................................................. 203
2. COPY REPORT OBJECTS ...................................................................................................................................................... 204
UUNNIITT -- 44……AAPP .............................................................................................................. 206
24 -- RREESSPPOONNSSIIBBIILLIITTYY && UUSSEERR.................................................................................. 207
1. DEFINE PAYABLES RESPONSIBILITY ..................................................................................................................................... 207
2. DEFINE A PAYABLES USER................................................................................................................................................... 208
25 --LLOOCCAATTIIOONN DDEEFFIINNIITTIIOONN...................................................................................... 210
1. DEFINE A LOCATION. .......................................................................................................................................................... 210
26 -- OORRGGAANNIIZZAATTIIOONN ................................................................................................. 213
1. DEFINE AN ORGANIZATION. ................................................................................................................................................ 213
27 -- SSOOBB AASSSSIIGGNNMMEENNTT ............................................................................................. 218
1. SET OF BOOKS ASSIGNMENT ............................................................................................................................................... 218
28 -- OOPPEERRAATTIINNGG UUNNIITT .............................................................................................. 220
1. MO: OPERATING UNIT ....................................................................................................................................................... 220
29 -- CCHHOOOOSSEE SSOOBB IINN AAPP............................................................................................ 221
1. CHOOSING SET OF BOOKS IN PAYABLES .............................................................................................................................. 221
30 -- PPAAYYMMEENNTT FFOORRMMAATT............................................................................................. 222
1. DEFINE PAYMENT FORMAT .................................................................................................................................................. 222
31 -- BBAANNKKSS................................................................................................................ 223
1. DEFINE A BANK................................................................................................................................................................... 223
32 -- PPAAYYMMEENNTT TTEERRMMSS ............................................................................................... 226
1. DEFINE A PAYMENT TERMS.................................................................................................................................................. 226
33 -- OOPPTTIIOONNSS DDEEFFIINNIITTIIOONNSS..................................................................................... 227

1. DEFINE FINANCIAL OPTIONS................................................................................................................................................ 227
2. DEFINE PAYABLES OPTIONS................................................................................................................................................. 227
34 -- OOPPEENN PPEERRIIOODD .................................................................................................... 235
1. OPEN THE PAYABLES ACCOUNTING PERIOD ......................................................................................................................... 235
35 -- SSUUPPPPLLIIEERRSS......................................................................................................... 236
1. SUPPLIER CREATION ........................................................................................................................................................... 236
36 -- SSEEQQUUEENNCCEESS........................................................................................................ 243
1. SEQUENCES ........................................................................................................................................................................ 243
UUNNIITT -- 55……AAPP .............................................................................................................. 245
37 -- IINNVVOOIICCEE EENNTTRRYY................................................................................................. 246
1. ENTER STANDARD SUPPLIER INVOICES WHEN THERE IS NO PO ............................................................................................ 246
38 -- PPOOSSTTIINNGG............................................................................................................ 253
1. POSTING TO GL.................................................................................................................................................................. 253
39 -- IIMMPPOORRTT.............................................................................................................. 254
1. USING THE IMPORT FORM................................................................................................................................................... 254
2. USING PROGRAM - IMPORT JOURNALS................................................................................................................................. 255
UUNNIITT -- 66……AARR.............................................................................................................. 257
40 -- SSEETTUUPP CCHHEECCKK LLIISSTT ............................................................................................ 258
1. DEFINE RECEIVABLES RESPONSIBILITY ................................................................................................................................ 261
2. DEFINE A RECEIVABLES USER/ASSIGN RESPONSIBILITY ....................................................................................................... 262
42 -- SSOOBB AASSSSIIGGNNMMEENNTT ............................................................................................. 265
1. SET OF BOOKS ASSIGNMENT ............................................................................................................................................... 265
43 -- AACCCCOOUUNNTT GGEENNEERRAATTOORR ...................................................................................... 267
44 -- OOPPEERRAATTIINNGG UUNNIITT .............................................................................................. 268
1. MO: OPERATING UNIT ....................................................................................................................................................... 268
45 -- OORRGGAANNIIZZAATTIIOONNSS ............................................................................................... 270
1. DEFINE ORGANIZATIONS..................................................................................................................................................... 270
46 -- LLOOCCAATTIIOONN FFLLEEXXFFIIEELLDD........................................................................................ 272
1. DEFINE SALES TAX LOCATION FLEXFIELD STRUCTURE.......................................................................................................... 272
47 -- PPRROOFFIILLEE SSEETTTTIINNGGSS............................................................................................ 274
1. SET HR:USER TYPE PROFILE OPTION .................................................................................................................................. 274
2. SET HR:SECURITY TYPE PROFILE OPTION............................................................................................................................ 274
3. SET HR:BUSINESS GROUP PROFILE OPTION ........................................................................................................................ 275
4. LIST OF PROFILES............................................................................................................................................................... 276
48 -- PPAAYYMMEENNTT TTEERRMMSS ............................................................................................... 296
1. DEFINE PAYMENT TERMS .................................................................................................................................................... 296
49 -- AACCCCOOUUNNTTIINNGG RRUULLEE ........................................................................................... 298
1. DEFINE ACCOUNTING RULE................................................................................................................................................. 298
50 -- AACCCCOOUUNNTTIINNGG PPEERRIIOODDSS ..................................................................................... 299

1. OPEN OR CLOSE ACCOUNTING PERIODS .............................................................................................................................. 299
51 -- AAUUTTOO AACCCCOOUUNNTTIINNGG ........................................................................................... 300
1. OPEN OR CLOSE ACCOUNTING PERIODS .............................................................................................................................. 300
52 -- TTRRAANNSSAACCTTIIOONN TTYYPPEESS ........................................................................................ 308
1. DEFINE TRANSACTION TYPES .............................................................................................................................................. 308
53 -- TTRRAANNSSAACCTTIIOONN SSOOUURRCCEESS ................................................................................... 309
1. DEFINE TRANSACTION SOURCES ......................................................................................................................................... 309
54 -- CCOOLLLLEECCTTOORRSS...................................................................................................... 311
1. DEFINE COLLECTORS .......................................................................................................................................................... 311
55 -- AAPPPPRROOVVAALL LLIIMMIITTSS............................................................................................. 312
1. DEFINE APPROVAL LIMITS................................................................................................................................................... 312
56 -- RREEMMIITTTTAANNCCEE BBAANNKKSS.......................................................................................... 313
1. DEFINE REMITTANCE BANKS ............................................................................................................................................... 313
57 -- RREECCEEIIVVAABBLLEESS AACCTTIIVVIITTIIEESS................................................................................. 314
1. DEFINE RECEIVABLES ACTIVITIES........................................................................................................................................ 314
58 -- RREECCEEIIPPTT CCLLAASSSSEESS.............................................................................................. 315
1. DEFINE RECEIPT CLASSES ................................................................................................................................................... 315
59 -- PPAAYYMMEENNTT MMEETTHHOODDSS .......................................................................................... 319
1. DEFINE PAYMENT METHODS................................................................................................................................................ 319
60 -- RREECCEEIIPPTT SSOOUURRCCEESS............................................................................................. 321
1. DEFINE RECEIPT SOURCES .................................................................................................................................................. 321
61 -- SSAALLEESS PPEERRSSOONNSS................................................................................................. 322
1. DEFINE SALESPESONS ......................................................................................................................................................... 322
62 -- SSYYSSTTEEMM OOPPTTIIOONNSS .............................................................................................. 323
1. DEFINE SYSTEM OPTIONS ................................................................................................................................................... 323
63 -- CCUUSSTTOOMMEERR PPRROOFFIILLEE CCLLAASSSSEESS........................................................................... 330
1. DEFINE CUSTOMER PROFILE CLASSES.................................................................................................................................. 330
64 -- CCUUSSTTOOMMEERRSS....................................................................................................... 332
1. DEFINE CUSTOMER ............................................................................................................................................................. 332
65 -- TTAAXX CCOODDEESS && RRAATTEESS.......................................................................................... 345
1. DEFINE TAX CODES & RATES.............................................................................................................................................. 345
66 -- SSEETT UUPP TTAAXX ........................................................................................................ 347
UUNNIITT -- 77……AARR.............................................................................................................. 348
67 -- MMAANNUUAALL IINNVVOOIICCEE.............................................................................................. 349
1. ENTER MANUAL INVOICE..................................................................................................................................................... 349
2. ENTER MANUAL INVOICE (WITH ACCOUNTING RULE)........................................................................................................... 354
68 -- MMEEMMOOSS ((DDEEBBIITT && CCRREEDDIITT)) ................................................................................ 357
1. ENTER CREDIT MEMO ......................................................................................................................................................... 357

2. ENTER DEBIT MEMO ........................................................................................................................................................... 359
69 -- DDEEPPOOSSIITT//AADDVVAANNCCEE ........................................................................................... 360
1. ENTER DEPOSIT/ADVANCE .................................................................................................................................................. 360
70 -- RREECCEEIIPPTT RREECCOORRDDIINNGG ........................................................................................ 362
1. RECORD RECEIPT................................................................................................................................................................ 362
2. APPLICATION OF RECEIPT ................................................................................................................................................... 363
3. VIEW UNAPPLIED RECEIPT(S) ............................................................................................................................................. 363
71 -- RREECCEEIIPPTT RREEVVEERRSSAALL ........................................................................................... 365
1. RECORD RECEIPT................................................................................................................................................................ 365
72 -- RREEMMIITTTTAANNCCEE...................................................................................................... 367
1. REMITTING RECEIPT ........................................................................................................................................................... 367
UUNNIITT -- 88……CCMM ............................................................................................................. 370
1. DEFINE CASH MANAGEMENT RESPONSIBILITY...................................................................................................................... 371
2. DEFINE A CASH MANAGEMENT USER ................................................................................................................................... 372
74 -- PPRROOFFIILLEE SSEETTTTIINNGGSS............................................................................................ 374
1. ASSIGN XX ORGANIZATION................................................................................................................................................. 374
75 -- SSYYSSTTEEMM PPAARRAAMMEETTEERRSS ....................................................................................... 376
1. DEFINE SYSTEM PARAMETERS ............................................................................................................................................. 376
76 -- BBAANNKK SSTTAATTEEMMEENNTTSS............................................................................................ 379
1. ENTER BANK STATEMENTS .................................................................................................................................................. 379
77 -- RREECCOONNCCIILLIIAATTIIOONN.............................................................................................. 382
1. MANUALLY RECONCILE BANK STATEMENT LINES .................................................................................................................. 382
2. AUTO RECONCILIATION....................................................................................................................................................... 386
78 -- CCAASSHH FFOORREECCAASSTTIINNGG .......................................................................................... 389
1. DEFINE CASH FORECAST INFORMATION............................................................................................................................... 389
UUNNIITT –– 99……FFAA.............................................................................................................. 396
1. DEFINE FIXED ASSETS RESPONSIBILITY............................................................................................................................... 397
2. DEFINE A FIXED ASSETS USER ............................................................................................................................................ 398
80 -- LLOOCCAATTIIOONN FFLLEEXXFFIIEELLDD........................................................................................ 401
1. POPULATE LOCATION FLEXFIELD.......................................................................................................................................... 401
2. CREATE LOCATION KEY FLEXFIELD COMBINATIONS.............................................................................................................. 404
3. ADD QUICKCODE VALUES.................................................................................................................................................... 405
4. PRORATE CONVENTIONS ..................................................................................................................................................... 407
81 -- FFIISSCCAALL YYEEAARR && AASSSSEETTSS CCAALLEENNDDAARR ................................................................... 409
1. DEFINE FISCAL YEAR .......................................................................................................................................................... 409
2. DEFINE ASSETS CALENDAR.................................................................................................................................................. 410
82 -- AASSSSEETTSS BBOOOOKK .................................................................................................... 413
1. DEFINE ASSETS BOOK......................................................................................................................................................... 413
83 -- AASSSSEETTSS CCAATTEEGGOORRYY FFLLEEXXFFIIEELLDD .......................................................................... 418

1. DEFINE ASSETS BOOK......................................................................................................................................................... 418
84 -- DDEEPPRREECCIIAATTIIOONN MMEETTHHOODD................................................................................... 423
1. CREATE A NEW DEPRECIATION METHOD.............................................................................................................................. 423
85 -- AASSSSEETTSS CCAATTEEGGOORRYY ............................................................................................ 426
1. DEFINE ASSETS CATEGORY ................................................................................................................................................. 426
2. ADD ASSET CATEGORIES TO AN ASSET BOOK ...................................................................................................................... 430
86 -- TTAAXX AASSSSEETT BBOOOOKK ............................................................................................... 434
1. DEFINING A TAX ASSET BOOK............................................................................................................................................. 434
UUNNIITT –– 1100……FFAA............................................................................................................ 440
87 -- AASSSSEETTSS QQUUIICCKKAADDDDIITTIIOONNSS ................................................................................ 441
1. ADD ASSETS USING QUICKADDITIONS................................................................................................................................. 441
88 -- AASSSSEETT IINNQQUUIIRRYY ................................................................................................. 444
1. PERFORM ASSET INQUIRY ................................................................................................................................................... 444
2. ADD AN ASSET USING DETAIL ADDITIONS........................................................................................................................... 445
3. USING DETAIL ADDITIONS AND PARENT ASSETS.................................................................................................................. 448
4. ADDIDING ASSET WITH MULTIPLE ASSIGNMENTS................................................................................................................. 451
5. MASS ADDITIONS ............................................................................................................................................................... 454
6. PREPARE MASS ADDITIONS LINES ....................................................................................................................................... 465
7. POSTING MASS ADDITIONS................................................................................................................................................. 471
8. MANUALLY ADDITION OF INVOICE COSTS ............................................................................................................................ 472
89 -- CCIIPP AASSSSEETT .......................................................................................................... 475
1. CREATION OF A CIP ASSET AND ADDING COST.................................................................................................................... 475
2. ADDING CIP ASSET COST VIA MASS ADDITION ................................................................................................................... 476
3. ADDING ASSET CATEGORIES TO A TAX BOOK....................................................................................................................... 477
4. MASS COPY OF TAX BOOK................................................................................................................................................... 479
5. RUNNING DEPRECIATION FOR A TAX BOOK.......................................................................................................................... 481
90 -- CCAAPPIITTAALLIIZZEE CCIIPP AASSSSEETTSS.................................................................................... 483
1. CAPITALIZING A CIP ASSET................................................................................................................................................. 483
2. REVERSING A CAPITALIZED CIP ASSET................................................................................................................................ 485
91 -- AASSSSEETTSS AADDJJUUSSTTMMEENNTT ........................................................................................ 487
1. SINGLE ASSET ADJUSTMENT................................................................................................................................................ 487
92 -- PPRROORRAATTEE CCOONNVVEENNTTIIOONN..................................................................................... 493
1. CREATE A NEW PRORATE CONVENTION ............................................................................................................................... 493
93 -- RRUUNN && RROOLLLLBBAACCKK DDEEPPRREECCIIAATTIIOONN .................................................................... 495
1. RUNNING DEPRECIATION .................................................................................................................................................... 495
2. ROLLBACK DEPRECIATION ................................................................................................................................................... 495
94 -- AASSSSEETT WWOORRKKBBEENNCCHH .......................................................................................... 498
1. ADDING NEW ASSET USING ASSET WORKBENCH .................................................................................................................. 498
2. RERUN DEPRECIATION ........................................................................................................................................................ 499
95 -- DDEEPPRREECCIIAATTIIOONN PPRROOJJEECCTTIIOONN ............................................................................ 500
1. RUN A DEPRECIATION PROJECTION ..................................................................................................................................... 500
96 -- WWHHAATT IIFF AANNAALLYYSSIISS ........................................................................................... 502
1. PERFORMING A WHAT IF DEPRECIATION ANALYSIS .............................................................................................................. 502

97 -- IINNVVEESSTTIIGGAATTEE AASSSSEETT TTRRAANNSSAACCTTIIOONN ................................................................. 504
1. INVESTIGATING AN ASSET TRANSACTION............................................................................................................................. 504
98 -- PPHHYYSSIICCAALL IINNVVEENNTTOORRYY SSEETTUUPP........................................................................... 507
1. SETTING UP PHYSICAL INVENTORY ...................................................................................................................................... 507
99 -- AASSSSEETT TTRRAANNSSFFEERR............................................................................................... 508
1. TRANSFERRING AN ASSET.................................................................................................................................................... 508
100 -- PPEERRIIOODD CCLLOOSSEE................................................................................................. 510
1. ASSETS PERIOD CLOSE ....................................................................................................................................................... 510
101 -- JJOOUURRNNAALL EENNTTRRIIEESS........................................................................................... 512
1. CREATING JOURNAL ENTRIES .............................................................................................................................................. 512
2. REVIEW JOURNAL ENTRIES (GENERAL LEDGER)................................................................................................................... 513
3. REVIEW FINANCIAL INFORMATION (FIXED ASSETS) ............................................................................................................. 513
102 -- PPAARRTTIIAALL AASSSSEETT RREETTIIRREEMMEENNTT.......................................................................... 518
1. PERFORMING A PARTIAL ASSET RETIREMENT ....................................................................................................................... 518
2. PROCESS ASSET RETIREMENTS............................................................................................................................................ 521
103 -- RREEIINNSSTTAATTEE TTHHEE RREETTIIRREEMMEENNTT ......................................................................... 523
1. PERFORMING A PARTIAL ASSET RETIREMENT ....................................................................................................................... 523
104 -- MMAASSSS CCHHAANNGGEE ................................................................................................. 525
1. MASS CHANGE .................................................................................................................................................................... 525
105 -- RREEPPOORRTTSS SSUUBBMMIISSSSIIOONN IINN AADDII ....................................................................... 528
1. STANDARD (VARIABLE FORMAT) REPORT SUBMISSION.......................................................................................................... 528

OOvveerrvviieeww
Oracle General Ledger facilitates the organizations in the tasks like Financial Control, Data
Collection, Information Access and Financial reporting and analysis.
1. Key Features
o Multiple calendars and account structures.
o Dynamically creating new account combinations based on defined rules.
o Standard, reversing and recurring journals.
o Mass Allocations to automate cost and revenue allocations quickly and accurately.
o Financial Statement Generator (FSG) is available to create custom financial reports.
o Application Desktop Integrator (ADI) tool is available to provide functionality of making
budgets, reports, analysis and entering accounting information more flexible and easily in
Microsoft Excel.
o Multiple Reporting Currencies sets of books to manage reporting of foreign currency
transactions.
o Entering encumbrance Journals to track encumbrances though the purchase approval
process and to control spending against budgeted accounts.
o Consolidated balances from multiple sets of books.
o Integrated with sub ledgers like Payables, Receivables, Assets, Purchasing and Inventories.
o To import data from the sub ledgers or legacy systems to General Ledger interface table
(GL_INTERFACE) is available.
o Sharing of set of books, calendar, currency and chart of accounts with sub ledgers.
2. Set of Books
A set of books consists of Chart of Accounts, Accounting Calendar and Functional Currencies for a
company or group of companies. If you need to get reports in multiple currencies then you will
have to create a separate set of books for each
currency. The primary set of books will be for
functional currency.
You can enable budgetary control on your set of
books which will create automatic
encumbrances transactions in General Ledger,
Purchasing and Payables.
Chart of Accounts
Chart of Accounts is used to define accounts structure. Oracle has provided a very flexible
feature in Oracle Applications to define Chart of Account that is Accounting Flexfields (AFF).

There are maximum 30 segments available with 25 characters length of each segment. To
create an Accounting Flexfield the following steps need to be performed,
♦ Value Sets
♦ Accounting Flexfield
♦ Filling Value Sets with Data
Accounting Calendar
You can define multiple calendars and assign a different calendar to each set of books. For
example, you can use a monthly calendar for one set of books, and quarterly calendar for
another. Now to define Accounting Calendar you need to follow the following steps,
♦ Period Type Definition
♦ Defining Calendar
Functional Currencies
You can define multiple currencies to enter transactions in different currencies.
3. MDI Window (multiple document interface)

4. Toolbar
Sr# Tool Name Description
1 New Opens a new record in the active form.
2 Find Displays the Find window to retrieve records.
3 Show Navigator Displays the Navigator window.
4 Save Saves any pending changes in the active form.
5 Next Step Updates the Process workflow in the Navigator by advancing to
the next step in the process.
6 Switch
Responsibility
To switch responsibility from current to another responsibility.
7 Print Prints your current window. An application may override this
action to allow printing of one or more specific reports instead.
8 Close Form Closes all windows of the current form.
9 Cut Cuts the current selection to the clipboard.
10 Copy Copies the current selection to the clipboard.
11 Paste Pastes the contents of the clipboard into the current field.
12 Clear Record Erases the current record from the window.
13 Delete Deletes the current record from the database.
14 Edit Field Displays the Editor window for the current field.
15 Zoom Invokes custom defined zooms.
16 Translations Displays the Translations window.
17 Attachments Displays the Attachments window.
18 Folder Tools Displays the folder tool palette.
19 Window Help Displays help for the current window.

5. Find Menu (Function)
It is really hard to remember the navigation of each function so this tip will help the user to find
his/her required function with the help of LOV. Just you have to do is to press CTRL + L (without
+ sign) and search the function in the displayed LOV window.
6. Duplicate last record values
To speed up the data entry Oracle provides a facility to duplicate/copy last record data by just
pressing SHIFT + F6 key board function keys.
Move to new record and press SHIFT + F6 and the values will be duplicated as shown below.

The next is to just copy the last records field values. Like we will place cursor in the Supplier field
and will press SHIFT + F5 and only Supplier will be copied from the last record instead of
complete record.

GGeenneerraall LLeeddggeerr
SSeettuupp
UUnniitt –– 11……GGLL

11 -- RReessppoonnssiibbiilliittyy && UUsseerr
1. General Ledger Responsibility Definition
1.1. Log in as System Administrator responsibility.
1.2. Open the Responsibility window.
Sys Admin: Security > Responsibility > Define
1.3. Enter the following information for this responsibility.
Field Field Value
Responsibility Name XX_General Ledger
Application General Ledger
Responsibility Key XX_GL
Menu GL_SUPERUSER
Data Group Standard
Request Group GL Concurrent Program Group
Application Oracle General Ledger
1.4. Accept the defaults for all other fields.

Note: As we have assigned GL_SUPERUSER menu to our XX General Ledger responsibility so to
which user this responsibility will be assigned that user will be General Ledger Super User.
Through out this document we will use single user name XX USER and will assign all
responsibilities to this user. So user XX USER will be super user of all modules.
2. Defining a New User and attach with the responsibility
2.1. Open the User window from the System administrator responsibility.
Sys Admin: Security > User > Define
Field Field Value
User Name XX_USER
Description XX_User
Password Vision (Enter two times)
2.2. In the Responsibility Tab region, enter the following information
Responsibility Application Security Group
XX_General Ledger Oracle General Ledger Standard
System Administrator System Administration Standard

2.3. Accept the default values for all other fields

22 -- CChhaarrtt ooff AAccccoouunnttss
Segments:
We will create the following three segments in our accounting flexfield (AFF),
Segment Qualifier
Company Balancing segment
Cost Center Cost Center segment
Natural Account Natural Account Segment
1. Define Value Sets
To define value sets login as General Ledger,
General Ledger : Setup > Financials > Flexfields >Validation > Sets
1.1. Company
Field Name Value
Value Set Name XX_Company
Description XX_Company
Security Type Non-Hierarchical Security
List Type List of values
Format Type Char
Maximum Size 2
Uppercase only Yes
Validation type Independent

1.2. Cost Center/ Department
Field Name Value
Value Set Name XX_Cost Centre
Description XX_Cost Centre
Format Type Char
Maximum Size 3
Uppercase only Yes

1.3. Accounts
Field Name Value
Value Set Name XX_Accounts
Description XX_Accounts
Format Type Char
Maximum Size 4
Uppercase only Yes

33 -- AAccccoouunnttiinngg FFlleexxffiieelldd
1. Defining the flexfield
1.1. Open the Key Flexfield segments window.
General Ledger : Setup > Financials > Flexfields > Key > Segments
1.2. Use the (Icon) Find in the Tool bar or use the Menu Bar View > Find to select the
Accounting flexfield structure
Field Name Value
Title Accounting Flexfield
1.3. Position your cursor in the Structure Code field and select the green+ icon to insert a
new record.
1.4. Enter the following information:
Code Title Description View Name
XX_AFF XX AFF XX_Accounting Flexfiled XX_AFF_VIEW
Note: Use only Characters, Numerals and underscore while entering a view name.

Note: You can select Segment Separator from the LOV. Here we have selected Period(.).
1.5. Save the work and click (Button) Segments to define the segments.
1.6. Enter the following information.
Name Window prompt Column Value Set
Company Co Segment 1 XX_Company
Cost Centre CC Segment 2 XX_Cost_Centre
Accounts ACCT Segment 3 XX_Accounts

Note: In the value set column you are attaching the value sets created above.
2. Additional information for Company segment. (Button) Open
2.1. Click (Button) open in the above screen to provide some additional company segment
information.
2.2. Enable the Security (Other wise the flexfield security rules will not work)
2.3. Accept the defaults for all other fields
2.4. Repeat the above steps for all the other 3 segments (Button) Open
3. Flexfield Qualifiers

3.1. To add the Flexfield Qualifiers, save the segment and then select the (Button) Flexfield
Qualifiers to check the Enabled box on the corresponding qualifier.
Company Cost Center Account
Flexfield Qualifier Balancing Cost center Natural Account
Note: Repeat the above step for Cost Center and Account.
3.2. Close the segment Summary windows.
3.3. Enable the following options in the Key Flexfield Segment window
Allow Dynamic Inserts Yes
Cross Validation Rules Yes

3.4. Freeze the flexfield definition by selecting the Freeze flexfield definition Check Box on
the key flexfield segments windows and select ok to the warning message.
3.5. Select (Button) Compile and select the Ok button to the warning message. Select the
‘OK’ button for all the three messages.
3.6. View the requests status in the requests screen by clicking the menu View> Requests
> Find (Button).

44 -- FFiilllliinngg VVaalluuee SSeettss
After creating value sets now we will populate those value sets with data.
1. Open the segment Values window.
General Ledger : Setup > Financials > Flexfields > Key > Values
2. Select key flexfield in the Find Values by region
3. Select the following information from the list of values and select the find button.
Application Oracle General Ledger
Title Accounting Flexfield
Structure XX AFF
4. In the segment values window, Title and structure will default in
5. Verify in the Independent Segment field, that the company segment appears. If not, use
the up and down arrows to move between the segments until you locate the company
segment.
1. Company Segment Values
1.1. In the values, Effective tab, enter following information for the company segment.
Ensure you tab through all fields.

Value Description Enabled Parent Qualifiers: Allow
budgeting/ posting
00 Unspecified Yes Yes, Yes
01 Corporate Yes Yes, Yes
02 Bangalore Yes Yes, Yes
03 Islamabad Yes Yes, Yes
10 Total
Company
Yes Yes No, No
Note: Make sure that you have given the appropriate qualifiers and Define Child Ranges
button will only be active when you will mark the value as Parent by checking check box.
1.2. To define parent child hierarchies, in the segment values window, place your cursor in
the respective parent segment value (10)
1.3. Select (Button) Define Child ranges
Enter the following information
Parent
Value
From account
Low
To
account
High
Child Value only or
Parent values only
10 00 09 Child Values only

2. Cost Center Segment Values
2.1. Place the cursor in the Independent segment field and down arrow to Cost Center.
2.2. Enter the following information for the Cost Center segment.

Value Description Parent Enabled Qualifiers: Allow
Budgeting / Posting
000 Unspecified Yes Yes, Yes
001 Corporate Yes Yes, Yes
002 Finance Yes Yes, Yes
003 Administration Yes Yes, Yes
004 Marketing Yes Yes, Yes
005 Production Yes Yes, Yes
100 Total Department Yes Yes No, No
Note: Make sure that you have given the appropriate qualifiers
the respective parent segment value (100)
2.5. Enter the following information
Parent
Value
From
account
Low
To account
High
Child Value only or
Parent values only

3. Account Segment Values
3.1. Place the cursor in the Independent segment field and down arrow to Account.
3.2. Enter the following values for the Account segment.
Value Description Parent Budget/Post Account
Type
0000 Unspecified No Yes, Yes Expense
1000 Total Liabilities Yes No, No Liability
1001 Capital Account Yes, Yes Ownership
1002 Retained Earnings Yes, Yes Ownership
1003 Sundry creditors Yes, Yes Liability
1004 Rent payable Yes, Yes Liability
1005 Salary and wages payable Yes, Yes Liability
1006 Provision for depreciation Yes, Yes Liability
1007 Provision for bad debts Yes, Yes Liability
1008 Accrued Expenses Yes, Yes Liability
1009 Future dated payment Yes, Yes Liability
1010 Cost of removal – Clearing Yes, Yes Liability
1011 Intercompany Payables Yes, Yes Liability
1012 Deferred Depreciation Reserve Yes, Yes Liability
1013 Payables Suppliers Yes, Yes Liability
1014 Tax Payable Yes, Yes Liability
1015 Unearned Revenue Yes, Yes Liability
2000 Total Assets Yes No, No Asset
2001 Sundry debtors Yes, Yes Asset

2002 Cash Yes, Yes Asset
2003 Building Yes, Yes Asset
2004 Vehicle Yes, Yes Asset
2005 Computers Yes, Yes Asset
2006 Machinery Yes, Yes Asset
2007 Cash Clearing Account Yes, Yes Asset
2008 Proceeds of Sale – Clearing Yes, Yes Asset
2009 Intercompany Receivables Yes, Yes Asset
2010 Depreciation Adjustments Yes, Yes Asset
2011 Asset Clearing Account Yes, Yes Asset
2012 Prepayments Yes, Yes Asset
2013 Receivable Factoring/Remittance Yes, Yes Asset
2014 Other Receivables Yes, Yes Asset
2015 Autoaccounting Clearing Yes, Yes Asset
2016 Unbilled Receivables Yes, Yes Asset
2017 Allowance for Bad Debt Yes, Yes Asset
3000 Total Revenue Yes No, No Revenue
3001 Sales – Training Yes, Yes Revenue
3002 Discount Received Yes, Yes Revenue
3003 Realized Gain Account Yes, Yes Revenue
3004 Unrealized Gain Account Yes, Yes Revenue
3005 Sales – Consulting Yes, Yes Revenue
4000 Total Expenses Yes No, No Expense
4001 Sales Expense Yes, Yes Expense
4002 Rent Expense Yes, Yes Expense
4003 Employee headcount Yes, Yes Expense
4004 Salary Expenses Yes, Yes Expense
4005 Depreciation - Building Yes, Yes Expense
4006 Depreciation - Vehicle Yes, Yes Expense
4007 Depreciation - Computers Yes, Yes Expense
4008 Depreciation - Machinery Yes, Yes Expense
4009 Bad debts Yes, Yes Expense
4010 Suspense Account Yes, Yes Expense
4011 Intercompany account Yes, Yes Expense
4012 Purchase Account Yes, Yes Expense
4013 Square Feet Yes, Yes Expense
4014 Unrealized Loss Account Yes, Yes Expense
4015 Realized Loss Account Yes, Yes Expense
4016 Cumulative Translation Adjustment Yes, Yes Expense
4017 Traveling Expense Yes, Yes Expense

4018 Bank Charges Yes, Yes Expense
4019 Bank Errors Yes, Yes Expense
4020 Freight Yes, Yes Expense
4021 Gain on retirement – Proceeds of Sale Yes, Yes Expense
4022 Loss on retirement – Proceeds of Sale Yes, Yes Expense
4023 Gain on retirement – Cost of removal Yes, Yes Expense
4024 Loss on retirement – Cost of removal Yes, Yes Expense
4025 Gain on retirement – Net Book value Yes, Yes Expense
4026 Loss on retirement – Net Book value Yes, Yes Expense
4027 Deferred Depreciation expense Yes, Yes Expense
4028 Rounding Yes, Yes Expense
9999 Total Accounts Yes No, No Expense
the respective parent segment value.
3.5. Enter the following information for all the 4 parent values
Parent
Value
From account
Low
To account
High
Child Value only or
Parent values only

Reconciliation Flag: GL Entry reconciliation is a set of windows and reports that let you
selectively cross-reference transactions in General Ledger.
Control Accounts: A Control account is used for control of segment value usage ie, a
segment value qualified with control value is available for entry from sub ledgers only and
not available for GL module. Therefore you cannot use the segment value qualified with
control value directly from GL.
Metalink Note
This is a documentary bug see 2706521 GL ACCOUNTS MARKED AS 'GL CONTROL
ACCOUNT' COULD BE ENTERED IN JOURNAL.
Corrected text:
Replaced the following sentence on page 2-25 of the Global Accounting Engine
User Guide:
"You cannot access control accounts from a General Ledger
responsibility, and you cannot enter amounts for control accounts in the
General Ledger Enter Journals window." with "You should not enter amounts for
control accounts in the Oracle General Ledger Enter Journals window."
4. Upload using DataLoad
If you are not interested to manually enter the account segment values then perform the
following steps and all the values will be uploaded automatically.
4.1. Download DataLoad V4 - Classic from the following link,
http://www.dataload.net/

4.2. Install the software on your windows machine.
4.3. Login to Oracle Applications, switch to General Ledger responsibility and open the
Segment Values form.
4.4. Open DataLoad application and open the file “Oracle Applications 11i - GL Chart of
Account.dld”.
4.5. Check the Window field values as here the value is “Oracle Applications – Vision” if
yours is different they select from the list.
4.6. Command Group is 11i.
4.7. Now place the cursor in the first cell and the values will be displayed in the R1:C1 in our
case the displayed value is 0000.

4.8. Switch to Oracle Applications form and place the cursor in the value field.

4.9. Once again switch to DataLoad application and placing the cursor in the first cell click
button menu Send data to form or Menu: Tools > Send Data.
4.10. Select Load all cell, command Group and Window Name if any one is yet not selected or
blank.
4.11. Here is the data transferring with progress bar.

Warning: Do not click anywhere with mouse or press any key. Just keep away from the PC till
the following dialog box appears.
4.12. All the records imported as shown below.
4.13. Save the data.

55 -- AAccccoouunnttiinngg CCaalleennddaarr
1. Define Period Types
1.1. Open the Period Types window.
General Ledger : Setup > Financials > Calendars > Types.
1.2. Enter the following information
Period
Type
Periods Per
year
Year
Type
Description
XX_Period
Type
13 Calendar One year calendar with an
adjusting period
2. Defining an Accounting Calendar
2.1. Open the Accounting Calendar window.
General Ledger : Setup > Financials > Calendars > Accounting
2.2. Define an accounting calendar with the following information:
Enter a name and description to your accounting calendar – XX_Calendar
Enter the following information for your thirteen period calendars.

Prefix Type Year Qtr No. From To Name Adj.
Period
JUL XX_Period Type 2007 1 1 01-JUL-2006 31-JUL-2006 JUL-06
AUG XX_Period Type 2007 1 2 01-AUG-2006 31-AUG-2006 AUG-06
SEP XX_Period Type 2007 1 3 01-SEP-2006 30-SEP-2006 SEP-06
OCT XX_Period Type 2007 2 4 01-OCT-2006 31-OCT-2006 OCT-06
NOV XX_Period Type 2007 2 5 01-NOV-2006 30-NOV-2006 NOV-06
DEC XX_Period Type 2007 2 6 01-DEC-2006 31-DEC-2006 DEC-06
JAN XX_Period Type 2007 3 7 01-JAN-2007 31-JAN-2007 JAN-07
FEB XX_Period Type 2007 3 8 01-FEB-2007 28-FEB-2007 FEB-07
MAR XX_Period Type 2007 3 9 01-MAR-2007 31-MAR-2007 MAR-07
APR XX_Period Type 2007 4 10 01-APR-2007 30-APR-2007 APR-07
MAY XX_Period Type 2007 4 11 01-MAY-2007 31-MAY-2007 MAY-07
JUN XX_Period Type 2007 4 12 01-JUN-2007 30-JUN-2007 JUN-07
ADJ XX_Period Type 2007 5 13 30-JUN-2007 30-JUN-2007 ADJ-07 Enable
Note: Adjusting period is the period, where you are going to pass all the adjusting entries during
the year-end.
2.3. On saving the following window will appear.

2.4. Select Current in the Decision Box.
2.5. Navigate to the request window
General Ledger: View > Request (Button) Find (Button) Output

66 -- DDeeffiinnee // EEnnaabbllee
ccuurrrreennccyy
1. Define Currency
1.1. Open the Defining / Enabling currencies window
General Ledger : Setup > Currencies > Define
1.2. Use the (Icon) Find in the Tool bar or use the Menu Bar: View > Find to select the
Currency which you wish to use.
Code Name
PKR Pakistan Rupee
INR Indian Rupee
Note: Scroll to right and make sure that the Enabled check box is enabled for the respective
currency

77 -- CCrreeaattiinngg aa SSeett ooff BBooookkss
1. Define a Set of Books
1.1. Open the set of Books window.
General Ledger : Setup > Financials > Books > Define
Field Field Value
Name XX_Set of Books
Short Name XXSOB
Description XX_Set of Books
Chart of Accounts XX_Accounting Flexfield
Functional Currency INR
Calendar Name XX_Calendar
Future Periods 1

1.2. Enter Translation Adjustment account 01.001.4016
Note: Future period is a period in which you can enter journal entries but cannot be posted. If
the Open period is JUL-07, your Future entry period is AUG-07, as per the calendar you
defined.
1.3. Select the (Tab) Closing.
1.4. Enter the following account as the Retained Earnings account 01-001-1002
1.5. Review the details in the tabbed region
2. Assign a Set of Books to your Responsibility
1.1. From the system administrator responsibility, open the find System Profile values
window.
Sys Admin: Profile > System

1.2. Enable the Responsibility check box and select the responsibility XX_General Ledger
1.3. Enter Profile name as ‘GL Set of books name’ and (Button) Find
1.4. A new window named System Profile values will be opened. In the System profile values
window, Place your cursor in the responsibility field and select the Set of Books (XX_Set
of Books) you defined form the List of values

88 -- FFiirrsstt TTiimmee LLooggiinn aanndd
PPeerriioodd OOppeenniinngg
1. Login
1.1. Close all the windows and log in with this new created user.
Field Name Value
User Name XX_User
Password Vision
(Button) Login
1.2. Enter the following details
Field Name Value
Old Password Vision
New Password Vision1
Repeat new password Vision1

Click (Button) Apply
2. Period Opening
2.1. Select XX General Ledger Responsibility from the above window.
2.2. Open the period opening window
General Ledger: Setup > Open /Close
2.3. Enter your first period which you have defined in your calendar e.g. JUL-06

Select the (Button) Open and select Yes in the message Box.

99 -- JJoouurrnnaall SSoouurrcceess &&
CCaatteeggoorriieess
1. Defining Journal Sources
1.1. Navigate to the Journal Sources window
General Ledger: Setup > Journal > Sources
1.2. Enter the name and description for the new journal source
1.3. Enable the following check boxes
Name XX_Journal Source
Description XX_Journal Source
Import Journal references Yes
Freeze journals No
Require Journal Approval No
Import Journal References: Yes (This will enable you to drill down to the transaction
in the sub ledger application.)
Freeze Journals: No (Changes will be allowed to journals transferred to General Ledger)
Require Journal Approval: No (Do you want to enable the journal approval process)
Accept the roll date: This is used for Average Balance processing.

2. Defining Journal Categories
2.1. Navigate to the Journal Categories window.
General Ledger : Setup > Journal > Categories
2.2. Enter the name and description for the new category
Name XX_Journal Category
Description For demonstration purpose.
Note: When you pass a journal entry, you can select the above journal category.

1100 -- DDooccuummeenntt SSeeqquueenncceess
To assign voucher numbers/document numbers Oracle applications provided document
sequences. Document sequences maintain audit trails and even if document is deleted Oracle
Applications keep the audit record of the document. In order to implement document sequences
in Oracle Applications (here we will address only Oracle General Ledger) the following steps need
to be performed.
1. Enable Sequences
2. Define
3. Categories
4. Assign
1. Enable Sequences
1.1. Login as System Administrator.
System Administrator: Profile > System

Levels Description
Site This field displays the current value, if set, for all users at the
installation site.
Application This field displays the current value, if set, for all users
working under responsibilities owned by the application
identified in the Find Profile Values block.
Responsibility This field displays the current value, if set, for all users
working under the responsibility identified in the Find Profile
Values block.
User This field displays the current value, if set, for the application
user identified in the Find Profile Values block.
Server This field displays the current value, if set, for the server
identified in the Find Profile Values block.
Organization This field displays the current value, if set, for the
organization identified in the Find Profile Values block.
Suggestion You should set site-level default values for any required
options after installation of an application. If you do not
assign a particular profile option at any of the levels, that
option does not have a default value and may cause errors
when you use forms, run reports, or run concurrent
requests.
Note: As we have selected Always Used so now you will have to create and assign sequences for
each category you will use while creating Journal Transactions. If you are not interested to create
all sequences then you can select Not Used and then no sequence number will be assigned.
1.2. For demonstration purpose we have set Sequential Numbering at Responsibility level so
other users should not have any effect.

2. Define Sequence
2.1. After enabling sequence for General Ledger at Responsibility level now we will define
Sequence.
System Administrator: Application > Document > Define
Name XX_JV_SEQ
Effective From Current Date / or your effective date
Type Automatic
Message Yes (A message will be displayed)
Initial Value Default 1
Type : Be careful before setting Type as later you will not be able to change it.
Type Description
Automatic Sequentially assigns, by date and time of creation, a unique number to
each document as it is generated.
Manual Manual numbering requires a user to assign a number to each document
before it is generated.
3. Document Categories
3.1. Now to define document categories open the categories form,
System Administrator: Application > Document > Categories
Code 246 (Unique code)

Name XX_Journal Category
Description For demonstration purpose only.
Table Name GL_JE_HEADERS (for GL sequences)
Note: The code must be unique and you can also use your own naming convention like XX123
etc.
4. Sequence Assignment
4.1. For sequence assignment which is the last step open Assign form,
System Administrator: Application > Document > Assign
Category XX_Journal Category
Set of Books XX_Set of Books
Method Manual

Methods Description
Automatic Automatic is used when a concurrent process (e.g., an external
program) enters transaction data into an Oracle Application,
which generates documents.
Manual Manual is used when a document is manually entered using a
form in an application.
4.2. We have selected Manual as we will enter Journal from the Journal form.
4.3. Click Assignment Tab.

4.4. Enter Start Date.
4.5. After entering Start Date enter End Date if you would like to End Sequence on a specific
date else go to the Sequence field.
4.6. Enter XX_JV_SEQUENCE we created in the step above.
5. Enter a Journal
5.1. Switch responsibility to XX General Ledger.
General Ledger: Journals > Enter > Button [New Journal]
5.2. The following error may appear this is as default category is Adjustment and we have
not assigned any sequence to it.
5.3. You can proceed by pressing BUTTON OK but if you want to avoid this message for
future then we need to assign default category to XX_Journal. Otherwise you can skip
next 4 steps and directly go to enter journals.
5.4. Switch to System Administrator responsibility,
System Administrator: Profile > System
5.5. Search profile value Journals: Default Category.

5.6. We will not change the application only our own responsibility XX General Ledger to
category XX_Journal Category.
5.7. Save data and switch back to General Ledger responsibility & enter following data,
Period Opened Period – (AUG-06)
Effective Date
Category XX_Journal Category (It will be default as per
our above configuration)
Reverse Method (Set from
Category)
Switch Dr/Cr: General Ledger creates your
reversing journal by switching the debit and

credit amounts of the original journal entry.
This method is often used when reversing
accruals.
Change Sign: General Ledger creates your
reversing journal by changing the sign of your
original journal amounts from positive to
negative. This reversal method is often used
when reversing journals to correct data entry
mistakes.
01.001.4012 – Purchase Account Debit = 500
01.001.2002 – Cash Credit = 500
5.8. Save the Journal.

1111 -- IInntteerr--CCoommppaannyy SSeettuupp
1. Intercompany Balancing setup
Prerequisites
1. Set of books.
2. Enable Balance Intercompany Journal in the Set of Books window.
3. Journal entry sources.
4. Journal entry categories.
5. Define your intercompany segment (Optional).
1.1. Enable the Balance Inter Company journals in set of books form
General Ledger : Setup > Financials > Books > Define
1.2. (Tab) Journaling and enable the Balance Inter company Journal check box
1.3. Open the Inter Company accounts window and setup the following for intercompany
balancing.
General Ledger : Setup > Accounts > Intercompany
1.4. Select the default options tab to enter company line information.

Field Name Value
Source XX_Journal Source
Category XX_Journal Category
Balance by Summary
1.5. (Tab) Clearing Company Usage, select the Many to Many Intercompany Transactions
only
Dynamic Prompt (Co) Due from Account Due to Account
01 01.001.4011 01.001.4011
02 02.001.4011 02.001.4011
All Other 00.000.4011 00.000.4011
1.6. 4011 is the account segment value for intercompany
Note: The “All Other” is default defined value to be used for all other transactions. While entering
this you will have to press “TAB” in the Co field (don’t use LOV).

1.7. (Tab) Default, Select the Default Balancing Account
Note: It is compulsory that we have to set up intercompany accounts for source – Other and
Category – Other Pass an intercompany journal and see the effect.

1122 -- FFlleexxffiieelldd SSeeccuurriittyy
1. Define Flexfield Security Rules
1.1. Open the Define Flexfield Security Rule window.
General Ledger : Setup >Financials >Flexfields >Key >Security >Define
1.2. Select the following information from the List of values and (Button) Find
Field Name Information
Application General ledger
Flexfield Title Accounting Flexfield
Structure XX_AFF
Segment Cost Center
1.3. Make sure that your independent segment is Cost Centre, and then enter the following
information as shown, below the security rules region.

Note: First you will have to include all the range and then exclude as shown above.
1.4. Save the information.
1.5. Select (Button) Assign, and enter the following.

Note: You have to compulsory log out and log in to the application. Then only the flexfield
security rule will apply.
Just to test if the security applied or not and security applied as shown above 004 is not
displayed.
2. Define Cross validation Rules
1.1. Open the cross- validation rules window.
General Ledger : Setup > Financials > Flexfields > Key > Rules
1.2. Use the (Icon) Find in the Tool bar or use the Menu Bar View > Find to select the
following
Structure XX_Accounting Flexfield

1.3. Enter the following information in the above screen.
Description = Account 1001 valid only with CC 001 (i.e., Capital account can be used
only with the corporate dept.)
Note: You have to compulsory log out and log in to the application. Then only the Cross
Validation rule will take effect.
3. Creating Short hand Aliases
1.4. Open the Shorthand Aliases window.
General Ledger : Setup > Financials > Flexfields > Key > Aliases

1.5. Use the (Icon) Find in the Tool bar or use the Menu Bar View > Find to select
following
Structure XX_AFF
1.6. You can also retrieve the above information using the query mode – (F11 and Alt +
F11)
1.7. Enter the information as below
Note: When you are enabling the short hand aliases for the first time you have to unfreeze and
freeze the flexfield again. Also compile the flexfield.
1.8. Open the Key flexfields Segments window.
General Ledger : Setup > Financials > Flexfields > key > Segments
1.9. Clear the freeze Flexfield Definition checkbox. Select OK when message box appears.
1.10. Select the freeze Flexfield Definition checkbox. Select OK when message box appears.
1.11. Click (Button) Compile and select OK for the 2 messages

GGeenneerraall LLeeddggeerr
JJoouurrnnaall’’ss
UUnniitt -- 22……GGLL

1133 -- CCrreeaattiinngg jjoouurrnnaall eennttrriieess
1. Journal Entry for recording purchases
Pass a journal entry for purchase of 2 sets of computers for Rs. 85,000, of which, Rs.5000 has
been paid by cash and the reminder will be carried as a liability over the following year.
1.1. Open the find Journals window.
General Ledger : Journals > Enter (Button) New Batch
1.2. Name your journal batch XX_Computer purchases and sales for the latest open period
(JUL –06)
1.3. Enter 220,000 in the optional control total field
1.4. Select the (Button) Journal to open the journal window
1.5. Name your first journal entry XX_Computer purchases.
1.6. Optionally enter a description.
1.7. Enter the journal entry as shown below
Journal XX_Computer purchases
Period JUL-06
Category Purchase Invoices
Effective Date Accept the default date
Currency PKR / INR (which is your currency)
1.8. Enter the following journal lines
Line Account Debit Credit
10 01-001-4012 (Purchase a/c) 85,000
20 01-001-2002 (Cash a/c) 5000

30 01-001-1003 (Sundry Creditors) 80,000
1.9. Save your work. Select ‘Yes’ in the decision Box that appears asking you: “There is a
control total violation…”
1.10. Place your cursor in the field Journal and press the down arrow key to enter the second
journal of Category Revenue.
2. Journal Entry for recording sales
Pass a journal entry for sales of 2 sets of computers for R.S. 135,000.
2.1. Name the Journal entry XX_Computer Sales
Journal XX_Computer Sales
Period JUL-06
Category Revenue
Effective Date Accept the default date
Currency PKR / INR (which is your currency)
2.2. Enter the following journal lines
10 01-001-2001 (Sundry debtors) 135,000
20 01-001-3001 (Sales) 135,000
Save your work and close the Journals window.

2.3. In the Batch window, arrow down in the Batch name field to start a new Batch.
2.4. Name the new journal batch XX_Employee statistics for the latest open period.
2.5. Select the Journals button.
2.6. Name the journal entry XX_Employee Headcount.
2.7. Enter Headcount for the Journal Category.
2.8. Choose the STAT Currency.
10 01-001-4003 100
20 01-002-4003 150
30 01-003-4003 100
2.9. Save your work. Answer yes in the decision box to the message “the debit total does
not equal the credit total”.

3. Posting Journals
There are three methods of posting:
1. Batch Posting
2. Manual Posting
3. Auto Posting
3.1. Batch posting
General Ledger : Journals > Post
A request will be submitted so check the status of your request in the requests window. Here is
the output of request showing no error.

3.2. Manual posting
General Ledger : Journals > Enter > (Button) Post
3.3. Automatic posting
3.3.1. Enabling Auto Posting
Auto posting is a function, which is used to automatically post the journals imported
from the sub ledgers.
3.3.2. Navigate to the Autopost window

General Ledger: Setup > Journal > Autopost
3.3.3. Enter criteria set name for the Autopost criteria – XX_Autopost
3.3.4. Enter the following information.
Priority Source Category Balance Type Period
1 Payables All All All
2 Receivables All All All
3 Assets All All All
4 Purchasing All All All
5 Inventory All All All
3.3.5. Go to (Button) Submit Autopost to post any pending journals meeting the criteria
specified. We can also schedule the autopost thru (Button) Schedule Autopost.
3.3.6. In case of transferring an Invoice from Payables subledger, we have to follow the
following steps.
3.3.7. Enter an Invoice
3.3.8. Approve the Invoice
3.3.9. Create Accounting for the Invoice
3.3.10. View the Accounting

3.3.11. Run the Payable transfer to GL concurrent.
3.3.12. Run the Journal import process along with the above concurrent
3.3.13. We can either run the autopost thru the (Button) Submit Autopost or schedule it
thru (Button) Schedule Autopost for the imported journal, so that manual posting
of journal is not required.
4. Perform Account Inquiry
4.1. Open the Account Inquiry window.
General Ledger : Inquiry > Account
4.2. Enter 01-001-2001 (Sales Account) in the Accounts region
4.3. Select the (Button) Show Balances
Accounting period field Enter From JUL-06 To JUL–06
Currency PKR / INR
Primary balance type Actual

4.4. Select Journal details button

4.5. Select Show Full Journal button and the following detail will be appeared.
5. View Accounting using T-Accounts
5.1. Navigate to the Journal Enter window
General Ledger : Journals > Enter
5.2. Select the Find button
5.3. Place cursor on the journal you choose.
5.4. From menu bar select Tools > T accounts

Accept the default values
5.5. In the options window, select (Button) T accounts.
5.6. View the entry in T- Account format

5.7. Select activity summary button from the T Accounts window
5.8. View the activity summary information for this journal entry.
5.9. To change view select options.
5.10. In Organize By region select Account and Sub-Account from drop down list
5.11. Select activity Summary and view.
6. Review Journal
6.1. Navigate to the Journal Enquiry window
General Ledger : Inquiry > Journal
6.2. In the Source field select Payables.

6.3. Select the Find button.
6.4. In the Journal entry inquiry window place cursor on the required journal and select
(Button) Review Journal.

6.5. Place your cursor in any line and click Line Drilldown (button) or Tools > Line
Drilldown.
6.6. Click Show Transaction (button) and the relevant invoice will be displayed.

6.7. Click Overview for further detail.
Note: The line Drilldown will be enabled if the source of journal is any of the following sub
ledgers,

Ora fin r11i - v4.1

Recommandé

Recommandé

Contenu connexe

Tendances

Tendances (20)

En vedette

En vedette (20)

Similaire à Ora fin r11i - v4.1

Similaire à Ora fin r11i - v4.1 (20)

Dernier

Dernier (20)

Ora fin r11i - v4.1