2. What are Business Archives?
Business archives are the historical
records of for profit businesses,
business-related bodies and
businessmen and women.
Why are they important?
As Scotland’s businesses and
industries were and are crucial in
shaping its economic and social
development, so business archives
naturally have a wider value to
society. They can be found in most
archive repositories.
3. Types of records found in business archives
Corporate Records Production Records
• Memoranda and Articles of Association • Technical plans/drawings
• Models/prototypes
• Minute books
Employee Records
• Share registers
• Staff files
• Letter books • Accident books
Financial Records • In-house magazines
• Annual reports and accounts Marketing & Sales Records
• • Advertisements
Balance sheets
• Sales ledgers
• Account books
• Packaging
• Ledgers
5. Online resources
All of these links will be available at
www.scottisharchives.co.uk/businessarchives
Online catalogues
• www.nationalarchives.gov.uk/nra
• www.nas.gov.uk/
• www.archiveshub.ac.uk
• www.scan.org.uk (Scotland)
• www.a2a.org.uk (England & Wales)
• http://ssa.nls.uk/ (film archives)
• www.rcahms.ac.uk
Guides
• http://www.abh-net.org/archives.html
•
http://www.nationalarchives.gov.uk/records/research-guides/business-history.htm
• http://www.neha.nl/w3vl/unitedkingdom.html
•
http://www.reading.ac.uk/merl/the_collections/the_archives/trade_records.php
6. Using archive catalogues
• Different types for levels of description
• Collection level descriptions
– Collection guides
– Subject based source lists and guides
• Item or piece level descriptions
– Catalogues (online, word lists, paper copies)
7. Arrangement
• Records only make sense in context of the archive as a
whole and in context of the objects and activities of creating
organization
• Arrangement - to reveal the structure of the archive -
provenance and original order
• Not always possible - sometimes classification is necessary
8. Description
Provides user and manager of archives with information on:
• Context of records
• Physical characteristics
• Intellectual content
Offers access points for the archives
Description is a surrogate for the original record
Archives description is hierarchical and goes from general to
specific (macro to micro)
• Information given at highest level possible
• Descriptive levels
• Fonds (collection)
• Series (class)
• File (basic unit of handling)
• Item (piece)
15. Remember: things to consider
Context
• Individual records cannot be viewed in isolation
• Always look at the archive catalogue for similar or related material and
secondary sources
• What organisation/business created this record?
• Why was it created? Is it a true record of the facts?
Format
• We make assumptions about documents without thinking
• Format points to the type of information held within the record: printed hand-
written or annotated
Content
• Legible or illegible?
• Why was this document created? By whom and for whom?
• What is the informational content?
Notes de l'éditeur
The records of Scottish businesses, business-related bodies and industrialists provide crucial commentary not only on Scotland’s economic, political and social development, but also on that of the UK and many countries around the world. Business Assets Records are a business asset. They contain information vital for business continuity and are necessary to meet both short and long-term legal obligations. They provide internal information relating to an organisation’s successes and failures which are used to inform the thinking of current business leaders. They can drive competitive advantage and support and inspire business and product development. They can also aid marketing and decision making as well as providing evidence for legal and brand protection. Cultural Assets Socially and culturally, business is inclusive; it drives and funds national and local economies, touching the lives of all citizens whether they are business employees or consumers. Business success and failure defines communities – economically and physically - and consequently the people of those communities. It is critical for social cohesion and cultural identity that the business legacy is neither forgotten, nor captured only in transient human memory.
Advantages: Can pre-date statutory records More frequent Wealth of information Issues: Using records for a purpose for which they were not designed A fraction of companies records exist Vary in detail and scope Access restrictions
For example Scottish Screen has categories like Employment, industry and industrial relations, Construction and engineering & Ships and shipbuilding,
See GUAS website for business collections Many collections are old and were first catalogued
Provenance and original order important Provenance proves truth of documents - an audit trail
Description enough to identify and select record - to decide whether you want to see it or not Increasingly more description for web based resources
Whether you start broad or with a specific company, the National Register of Archives website is the best one to use as your starting point. Search for a name, like McGregor.
Summon that aims to provide a unified search tool for library users. The goal of this tool is to provide access to all of a library’s content, print and electronic, through a single search box.