This document provides a summary of a time management system based on the Getting Things Done (GTD) methodology. It recommends collecting all tasks in an inbox, then processing them by organizing into lists, projects, or deleting. Key steps include collecting, processing, organizing, doing, and reviewing tasks to stay focused and on track with goals. The system advocates capturing all ideas, blocking distractions, and using productivity tools like Remember the Milk, Self Control, and Rescue Time to implement the GTD approach.

1. MANAGE YOUR TIME.
YOUR LIFE.
How to remain stress-free
hustling with work and life
Author: Thang Bui – CEO
Email: thangbui@bravebits.vn
All rights reserved © BraveBits JSC

2. PROBLEMSUnderstand the “Why” before doing anything

3. TOO MUCH THINGS TO DO.
TOO LITTLE TIME.
Everyday I need to:
➤ Check emails from 12 mail boxes,
resulting in nearly hundred emails to
process.
➤ Check around 20 issues of staff.
➤ Check feedback form and process entries
➤ Check roadmap of projects I’m in charge
and think about what to do next.
➤ Get daily dose of knowledge.
➤ Get my own shit done, which is normally
20 tasks.
My head would blow up, if I don’t have system
to manage.

4. TASKS ARE POPPING UP
UNEXPECTEDLY.
Tasks are coming from everywhere:
➤ Walking on the street
➤ Washing teeth
➤ Sitting in the toilet
➤ Participating in the meeting
➤ Having conversation with people
All those ideas and tasks need to be captured,
right when they appear, but give no
distraction for current activity.

5. MIND GOT STRESSED BECAUSE
OF MULTI-TASKING.
Remember the day, when you managed to sit
alone and get something really big done?
Feels good right?
Now, recall the day, when everybody tried to
ask you something and you ended up at 18:00
knowing that you haven’t done shit.
That’s what I’m talking about!
Multi-tasking sucks!!!

6. SOLUTION
How to manage time?

7. MODIFIED VERSION OF GETTING
THINGS DONE (GTD)
A system based on principle called Getting
Things Done by David Allen (GTD), that gives
you:
➤ Stress-free.
No need to worry about tasks to do. They
are all captured in the system.
➤ No missing.
If organized well, system will show what
to work on at certain time.
➤ Enhanced focus.
Once you picked the tasks, you can just
focus on it.

8. ➤ Collect
Whenever task comes, thru it to inbox and
forget it (for now).
➤ Process
When time is right, process items in inbox
with set of rules.
➤ Organize
When ready for next task, picking it from
lists.
➤ Review
Be clear about goals and keep tasks aligned
to goals.
➤ Do
Start working on task with full focus,
without distractions.
ALL TASKS GOES THRU 5
STEPS:

9. COLLECT
Put everything to inbox. I mean
EVERYTHING.
➤ Tasks you decided to do after meeting
➤ Ideas that just popped out from nowhere
➤ Things that came to you from Facebook
and you want to check later
➤ Etc.
Whatever came to you:
➤ Just put it to inbox and forget it.
➤ Don’t lose focus on what you are working
on.
➤ You will get back to them when it’s time for
tasks processing.

10. PROCESS
After you finished some task, go to inbox to process
items with following rules:
➤ If task is not relevant anymore, trash it.
➤ Sometimes you will capture crazy idea that
only matter at the moment of the capture,
but later you realize it’s doesn’t matter.
➤ If the task can be done within 5 mins, just do it.
➤ If it will take more than 5 mins, then move to list
“To do” and:
➤ Do it
➤ Set tag “onfocus”
➤ Set priority
➤ Delegate it
➤ Create issue in JIRA
➤ Defer it
➤ Set tag for respective projects

11. ORGANIZE
Start picking tasks from lists
➤ Today
➤ Task that have due date set for today.
Repeating tasks will appear on the day
it need to get done.
➤ On focus
➤ Task that have tag “onfocus”.
➤ My To do
➤ Tasks that have priorities 1 or 2.

12. DO
➤ Set priority to 1.
➤ Process task with details in notes.
➤ Create subtasks if necessary.
➤ Block distraction when start the task.
➤ Use “Self Control” app to block
Facebook.
➤ Set Skype to “Don’t disturb” mode.
➤ Put headphones on.
➤ Go somewhere quiet.

13. REVIEW
Very important to keep tasks aligned to goals.
➤ Review goals
➤ Ultimate goal
As stated in personal commitment list.
➤ Monthly goal
As stated in Workplace.
➤ Check tasks based on project tags and
update tasks priorities, so they pop up in
list “My todo”.
➤ Review tag “onfocus” to keep list “On
focus” precise.

14. KEEP PRACTICINGIt is hard and takes time!

15. GET GOOD TOOL
My personal toolset to be productive
➤ Remember the milk
Keep all tasks. Losing this will literally
reset my life :D
➤ Self Control
Blocks distraction, mainly Facebook for
certain amount of time. Without this, I
will just keep opening browser and type
“fa” from time to time :(
➤ Rescue Time
Tracks my activities during the day to keep
me on track.
Just it, 3 tools which: tell me what to do, help
me to focus on the job and provide me metrics
about my productivity.

16. KEEP LEARNING
There is always ways to improve anything we
do in life. Keep learning!
➤ About productivity
Google for “best resources on productivity”
➤ About GTD
Google for “best resources on gtd”

17. LEARN. IMPROVE. REPEAT
I haven’t discovered another way of building
an habit. Just need to keep the loop running.

18. GOOD LUCK!
Have more things done. Be more successful
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