Calendar MS Outlook Intermediate

1. ® ®
Microsoft Outlook 2010 Training
Calendar
NaveenKumar Namachivayam
Founder - testTalk Academy
http://naveenkumarn.in

2. Course contents
• Display an Additional Time Zone
• Set Workdays and Time
• Make your Own Calendar
• View Calendars Side by Side
• Create Calendar Groups
• Summary

3. Display an Additional Time Zone
• Two separate time zones can be displayed in the Calendar. The two time zones can
be, for example, your local time zone and the time zone of a city that you often
travel to. The second time zone is used only to show a second time bar in Calendar
view, and does not affect the way in which Calendar items are stored or displayed.
• Click the File tab.
• Click Options.
• On the Calendar tab, under Time Zones, select the Show a second time zone
check box.
• In the Label box, type a name for the additional time zone.
• In the Time zone list, click the time zone that you want to add.
• If you want your computer clock to automatically adjust for daylight saving time
(DST) changes, select the Adjust for daylight saving time check box. This option
is available only in time zones that use daylight saving time (DST).

4. Set Workdays and Time
• To change your work days and times in Outlook 2010, do the following:
• Open Outlook Calendar and click the File tab.
• Click Options.
• Click Calendar.
• Under Work time, do one or more of the following:
• To change your work hours, in the Start time and End time lists, click the start time and end time of your
work day. This is primarily used for your free/busy time availability for meeting requests from other people.
• To change your work week, select the check boxes for the days that are a part of your work week. Clear the
check boxes for the days that are not a part of the work week.
• To change the first day of the week, in the First day of the week list, click a day.
• To change the first week of the year, in the First week of year list, click an entry.

5. Make your Own Calendar
• In addition to the default Microsoft Outlook Calendar, you can create other Outlook calendars. For
example, you can create a calendar for your personal appointments, separate from your work calendar.
• In Calendar, on the Folder tab, in the New group, click New Calendar.
• In the Name box, type a name for the new calendar.
• In the Select where to place the folder list, click Calendar, and then click OK.
• The new calendar appears in the Calendar Navigation Pane (Navigation Pane: The column on the left side
of the Outlook window that includes buttons for the Mail, Calendar, and Tasks views and the folders within
each view. Click a folder to show the items in the folder.).

6. View Calendars Side by Side
• In Calendar, in the Navigation Pane, select the check box of another calendar that you want to view.
• The calendar that you selected opens next to the calendar that already appears.
Overlay the calendars
1. In Calendar, in the Navigation Pane, select the check box of another calendar that you want to view.
• The calendar that you selected opens next to calendar that is already displayed. Each successive
calendar opens next to the one most recently opened.
2. On the Calendar tab, click View in Overlay Mode.
• That calendar is now in overlay mode with the one you opened first — usually your default
calendar.
3. To add another calendar to the overlay, repeat step 2.

7. Create Calendar Groups
• Pick members from an Address Book (Address Book: The collection of address books that you can use to
store names, e-mail addresses, fax numbers, and distribution lists. The Address Book may contain a Global
Address List, an Outlook Address Book, and a Personal Address Book.) or Contacts list
• In Calendar, on the Home tab, in the Manage Calendars group, click Calendar Groups, and then click
Create New Calendar Group.
• Type a name for the new calendar group, and then click OK.
• Under Address Book, choose the Address Book (Address Book: The collection of address books that you
can use to store names, e-mail addresses, fax numbers, and distribution lists. The Address Book may
contain a Global Address List, an Outlook Address Book, and a Personal Address Book.) or Contact list from
which you want to pick members of your group.
• Browse for names or type them in the Search box, click the name that you want and then click Group
Members. Repeat this step for each calendar that you want to include in the group, and then click OK.

8. Create Calendar Groups
Create a calendar group based on the calendars that you are viewing
• In Calendar, on the Home tab, in the Manage Calendars group, click Calendar Groups, and then click
Save as New Calendar Group.
• Type a name for the new calendar group, and then click OK.

9. Summary
•Display an Additional Time Zone
•Set Workdays and Time
•Make your Own Calendar
•View Calendars Side by Side
•Create Calendar Groups