This slideshow introduces the Graduate Center community to CUNY Academic Works, CUNY's open access institutional repository.

1. CUNY Academic Works
Jill Cirasella
jcirasella@gc.cuny.edu
Associate Librarian for Public Services
and Scholarly Communication

2. Setting the Tone…
“Hire after hire has responded to the mission
that the Graduate Center volubly affirms:
to create and disseminate knowledge,
through research, teaching, and public events,
for the public good.”
Chase Robinson
Chronicle of Higher Education*
* http://chronicle.com/article/Trouble-Recruiting-Top/145495/

3. http://academicworks.cuny.edu

4. What Is Academic Works?
• CUNY Academic Works is CUNY’s new open access institutional
repository.
• It collects and provides access to the scholarly and creative
work of the City University of New York.
• It includes a section especially for the Graduate Center:
http://academicworks.cuny.edu/gc/
• Only the CUNY community can upload works.
• Everyone everywhere can access and download them.

5. Scholarly and Creative Output
• Journal Articles
• Journals published by CUNY
• Books
• Book Chapters
• Conference Proceedings
• Presentation Slides
• Professional Posters
• Data sets
• Working Papers
• Book Reviews
• Creative Works
• Professional Blog Posts
• Instructional Materials
• Open Textbooks
• Undergraduate Theses
• Master’s Theses
• Dissertations
• Archives & Special Collections
• Administrative Documents

6. Dissertations & Theses, 2014+

7. Legacy Dissertations

8. GC Faculty Publications & Research

9. GC Student Publications & Research

10. Item Record & Metadata

11. GC-Branded Cover Page

12. Why submit your work?

13. Why Submit Your Work?
• Making your work open access (i.e., freely available online)
makes it available to students and scholars who wouldn’t
otherwise have access and helps you find the widest possible
audience.
• Posting works to Academic Works makes them more findable
by Google and Google Scholar.
• Many grant agencies require you to make your grant-funded
work open access.
• Institutional repositories last longer than personal websites.

14. Why Submit Your Work?
• “Open Access Advantage”: Articles that are freely available
online are cited more by other articles.*
* They’re also mentioned more in news, blogs, tweets, etc.
Graph by Gargouri Y, Hajjem C, Larivière V, Gingras Y, et al.
http://www.plosone.org/article/info:doi/10.1371/journal.pone.0013636

15. Why Submit Your Work?
• Academic Works sends you monthly download statistics.
• Unlike many disciplinary repositories (e.g., arXiv.org),
Academic Works accepts any kind of work — not just articles.
• It also accepts any kind of file: PDF, XLS, CSV, JPG, etc.
• Academic Works puts a GC-branded cover page on all PDFs,
helping people who find your work on Google understand what
they’re looking at and who you are.
• If your publisher requires an embargo period, Academic Works
can count down the embargo for you and automatically open
the work up when the embargo expires.

16. Why Submit Your Work?
• Help improve your program’s visibility and prestige.
• Help make access to information and education more equal.
• Help CUNY live up to its mission to educate the public
affordably.
• Let taxpayers access the research they fund.
• The publisher didn’t pay you but charges readers and libraries,
often dearly. Do you want to let the publisher deny readers
access to work you gave them for free? Do you want to let them
control your work?

17. Can You Submit Your Work? Ugh…

18. Can You Submit Your Work? Easier!
SHERPA/RoMEO
http://www.sherpa.ac.uk/romeo/
Search by journal/publisher to learn
its copyright and self-archiving policies

19. Very Good...

20. Quite Good...

21. Not Great...

22. Very Bad...

23. Prevalence of Permission?
Among Publishers
SHERPA/RoMEO covers 1830 publishers as of May 2015.
76% allow some form of self-archiving.
For more information:
http://www.sherpa.ac.uk/romeo/statistics.php

24. Prevalence of Permission?
Among Journals
Of the 18,000+ journals covered by SHERPA/RoMEO in Nov. 2011:
• 87% allow immediate self-archiving of some version of article
• 60% allow immediate self-archiving of post-refereed version
• 16% allow immediate self-archiving of published PDF
• Allowing for embargoes (usually 6 to 24 months), 94% allow
self-archiving of post-refereed versions
For more information:
http://romeo.jiscinvolve.org/wp/2011/11/24/

25. Can I Negotiate My Contract?
Sometimes.
Your best shot before publication is the
Scholar’s Copyright Addendum Engine:
http://scholars.sciencecommons.org/
You can also ask for permission after the fact.
(Ask me for a sample letter.)

26. How to Submit Your Work?

27. But That’s Not All!
Academic Works is the perfect place for:
• Publications currently on program websites
• Publications currently on neglected servers
• Publications from GC Centers & Institutes
• Papers from GC-sponsored conferences
• Open access journals
• Etc.
Talk to me about getting these kinds
of items into Academic Works!

28. Computer Science Technical Reports

29. A Service of CUNY Libraries

30. Map showing downloads from Academic Works on May 12, 2015
Academic Works at Work

31. Thank you!
Questions?
Jill Cirasella
jcirasella@gc.cuny.edu
Some content by Megan Wacha, megan.wacha@cuny.edu
Scholarly Communications Librarian, CUNY Office of Library Services