The document provides an overview of the tendering process for public sector contracts. It discusses identifying opportunities, understanding rules and regulations, the stages of the tender process including evaluation criteria, tips for submitting a successful tender, and debriefing. The key points covered are identifying suitable bids, complying with procurement requirements, demonstrating capability through case studies and references, and using feedback to improve future tenders.

1. Sean Hamill 2005 Successful Tendering Sean Hamill Successful Tendering –The Basics Sean Hamill

4. Sean Hamill 2005 Successful Tendering Identify the Need Define the Requirement Identify Potential Suppliers Invite Supplier Offers Assess Supplier Offers Agree Prices & Terms Contract Manage Performance Sean Hamill

5. Sean Hamill 2005 Successful Tendering Understanding Local & Central Government Sean Hamill

6. Sean Hamill 2005 Successful Tendering What do they buy!!!!!!!!!!!!!!!!! Waste management, residential care, transport taxis, banking, removals, Salt, groceries, piano tuning, books, Insurance, agency staff, professional services, temporary accommodation, security services, vehicles, printing and design, laundry, building materials, property, horticultural materials, plant hire, IT, special needs, clothing, engineering services, equipment, Sub contractors, Energy Communications, Sports Equipment, Window Cleaning, catering, cleaning, office supplies, ETC, ETC, ETC, ETC Sean Hamill

7. Sean Hamill 2005 Successful Tendering The Rules and Regulations Sean Hamill

8. Sean Hamill 2005 Successful Tendering Financial Internal to Lean Skills Councils ( typically ) • Up to £1,000 GPC Card at least one quotation • £1,000 - £20,000 at least 3 quotes • £20,000 - £156,449 at least 5 PIN Process submitted Tender • Over £156,449 EU Procurement ( OJEU ) Sean Hamill

9. Sean Hamill 2005 Successful Tendering Internal to District Councils ( typically ) • Up to £10,000 at least one quotation • £10,001 - £60,000 at least 3 quotes • Over £60,000 but less than £156,449 PIN Process submitted Tenders • Over £156,449 EU Procurement ( OJEU ) Financial Sean Hamill

10. Sean Hamill 2005 Successful Tendering Understanding EU and Government Rules Sean Hamill

11. Sean Hamill 2005 Successful Tendering Public Sector Tender Procedures PIN Definitions: • Pre indicative notice • Prior information notice Details of contracts added up over twelve months All contract details where aggregated spend exceeds the Standing Order value Sean Hamill

12. Sean Hamill 2005 Successful Tendering Public Sector Tender Procedures Open • Unlimited number of bidders • Usually used for the purchase of goods . EOI (Expression of Interest) Sean Hamill

13. Sean Hamill 2005 Successful Tendering Public Sector Tender Procedures Restricted • Short-listing of bidders • Non standard or large service requirement • EOI (Expression of Interest) • Two stage process: • Pre-qualification questionnaire assessment • An invitation to tender Sean Hamill

15. Sean Hamill 2005 Successful Tendering 3 rd Party Vendor Qualification > How • Constructionline - construction industry • Utilities Vendor Database - power, water, transport • First Point Assessment - Oil industry • NHS - National Health Service Purchasing & Supply > Why • Bench-marked against industry standard / national accreditation Sean Hamill

17. Sean Hamill 2005 The Tender Process – How does it work? Sean Hamill

22. Sean Hamill 2005 Successful Tendering Sean Hamill

27. Sean Hamill 2005 Successful Tendering Receipt of Tender Documents Tenders normally opened by end of first day after closing date • Documents are secure • Never opened before closing dates • All submissions opened at same time • Authorised officers ( at least two present) open tender submissions • All late tenders are excluded • Each bid is dated & signed as opened Sean Hamill

29. Sean Hamill 2005 Successful Tendering Evaluation Criteria Lowest price • cheapest qualified offer Most Economically Advantageous Tender • Procurement regulations • Quality • Technical merit • Aesthetic & functional characteristics • Delivery/completion dates • Running costs • Price Sean Hamill

30. Sean Hamill 2005 Successful Tendering Sean Hamill Typical Evaluation Weighting Capacity Weighting 20% Price. Weighting 20% Technical Capability Weighting 20% Financial Strength Weighting 20% Corporate Social Responsibility Weighting 15% Contract Management. Weighting 5%

33. Sean Hamill 2005 Successful Tendering Tips for Success Sean Hamill

36. Sean Hamill 2005 Successful Tendering Company Policies & Insurance Raise yourself above the competition - presentation of supporting material • Health & Safety. • Quality Assurance • Environmental • Racial, Religious, Sexual equality • Investors in People • Insurance Sean Hamill

41. Choosing referee’s Sean Hamill 2005 Successful Tendering Sean Hamill List names of possible referees Decide who is suitable and reliable Are you on good terms with them? Contact them and ask their permission “ Who could you suggest as potential referees, and why?”

42. Sean Hamill 2005 Successful Tendering SUMMARY OF TODAY Sean Hamill

43. Sean Hamill 2005 Successful Tendering Identify the Need Define the Requirement Identify Potential Suppliers Invite Supplier Offers Assess Supplier Offers Agree Prices & Terms Contract Manage Performance Sean Hamill

44. Sean Hamill 2005 Successful Tendering Sean Hamill

48. Sean Hamill 2005 Successful Tendering Useful Websites www.SupplyingGovernment.qov.uk www.OGC.gov.uk www.OGCBuyinqSolutions.qov.uk www.Simap.eu.int www.hse.qov.uk/pubns/indq259.pdf www.envirowise.qov.uk www.ogc.gov.uk/sdtoolkit/reference/ogc_library/procurement/codeofcusprac.pdf Sean Hamill

49. Sean Hamill 2005 Successful Tendering THANK YOU FOR YOUR TIME ARE THERE ANY QUESTIONS? Sean Hamill