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That’s Using Your Noggin: Brain-based Principles for Better Virtual Meetings
- 1. © 2019 NetSpeed Learning Solutions. All rights reserved. 1
That’s Using Your Noggin’
Brain-based Principles
for Better Virtual Meetings
September 11, 2019
- 2. © 2019 NetSpeed Learning Solutions. All rights reserved. 2
Webinar Objectives
• Plan virtual meetings that focus on results
• Leverage the interaction tools in your web
conference platform
• Reduce multitasking to gain attention and full
participation
• Bring the Virtual Leader program
to your organization
- 3. © 2019 NetSpeed Learning Solutions. All rights reserved. 3
Our Licensed Programs
We license blended programs that help you:
• Develop the skills of virtual leaders
• Prepare emerging leaders for frontline
management
• Manage conflict and difficult co-workers
• Deliver dazzling customer service to clients
- 4. © 2019 NetSpeed Learning Solutions. All rights reserved. 4
Our Services
We partner with clients to design engaging
virtual and blended programs.
- 5. © 2019 NetSpeed Learning Solutions. All rights reserved. 5
Our Virtual Training Program
We develop the skills of virtual trainers,
facilitators, and designers.
- 6. © 2019 NetSpeed Learning Solutions. All rights reserved. 6
That Annoys Me Poll
What annoys you most
about attending virtual
meetings?
- 7. © 2019 NetSpeed Learning Solutions. All rights reserved. 7
Agree/Disagree
“The last meeting I attended
was so well-designed and
facilitated, it was a pleasure
to participate.”
- 8. © 2019 NetSpeed Learning Solutions. All rights reserved. 8
COGS Model
Clarify objectives and outcomes
- 9. © 2019 NetSpeed Learning Solutions. All rights reserved. 9
Prime the Pump*
How might you prepare
attendees to participate
actively in a virtual
meeting?
- 10. © 2019 NetSpeed Learning Solutions. All rights reserved. 10
Step 1: Identify the Overall Goal
Step 2: Select Meeting Objectives
Step 3: Determine Non-Objectives
Step 4: Organize the Meeting Flow
Step 5: Plan for Engagement
Step 6: Ensure Follow Up and Action
Clarify Objectives
and Outcomes
- 11. © 2019 NetSpeed Learning Solutions. All rights reserved. 11
Meeting Plan/Agenda
https://netspeedlearning.com/contact/?p=vl&r=meetingplan
- 12. © 2019 NetSpeed Learning Solutions. All rights reserved. 12
Use it or Lose it
Use it or Lose it*
- 13. © 2019 NetSpeed Learning Solutions. All rights reserved. 13
Use it or Lose it
What can you do to
ensure that you don’t
“lose it” after a virtual
meeting?
Use it or Lose it*
- 14. © 2019 NetSpeed Learning Solutions. All rights reserved. 14
Use it or Lose it
Keep visual records
Assign action items
Identify checkpoints
Follow up with minutes
Add checkpoints to team
calendars
Store project updates
for shared access
online
Use it or Lose it*
- 15. © 2019 NetSpeed Learning Solutions. All rights reserved. 15
COGS Model
Clarify objectives and outcomes
Optimize creativity and novelty
- 16. © 2019 NetSpeed Learning Solutions. All rights reserved. 16
Divergent Thinking
- 17. © 2019 NetSpeed Learning Solutions. All rights reserved. 17
Mix It Up*
What does this
principle suggest
about how to
increase divergent
thinking in your
virtual meetings?
- 18. © 2019 NetSpeed Learning Solutions. All rights reserved. 18
Optimize Creativity
and Novelty
Dream
Scan
Monitor
Establish
structure and
process
Make it safe
Provide time and space
- 22. © 2019 NetSpeed Learning Solutions. All rights reserved. 22
Dream or Idle
https://www.youtube.com/watch?v=b0FZlT3Uk30
- 23. © 2019 NetSpeed Learning Solutions. All rights reserved. 23
With a cat or dog
With a potted plant At the beach
At a party
To make music
- 24. © 2019 NetSpeed Learning Solutions. All rights reserved. 24
Summarize
In your own words, what have you learned so far
that will help you improve your virtual meetings?
- 25. © 2019 NetSpeed Learning Solutions. All rights reserved. 25
COGS Model
Clarify objectives and outcomes
Optimize creativity and novelty
Galvanize attention and
interaction
- 26. © 2019 NetSpeed Learning Solutions. All rights reserved. 26
What has galvanized your
participation in this virtual
meeting?
Galvanize Attention
and Interaction
- 27. © 2019 NetSpeed Learning Solutions. All rights reserved. 27
Active Engagement
=
Active Brains*
- 28. © 2019 NetSpeed Learning Solutions. All rights reserved. 28
Leverage interaction tools:
• Chat
• Polling
• Emoticons
• Annotation/Drawing
• Video and Audio
• Streaming Video
Galvanize Attention
and Interaction
- 29. © 2019 NetSpeed Learning Solutions. All rights reserved. 29
Vision Trumps All Other Senses*
Brain Rules by John Medina
- 30. © 2019 NetSpeed Learning Solutions. All rights reserved. 30
Climate Change
• Average surface temperature of
Earth is up 1.62 degrees in the past
100 years
• 2016 was the warmest year on
record
• The oceans have absorbed most of
this heat and sea levels have
increased
• The rate of Antarctic ice mass loss
has tripled since 2012
• Penguin colonies could be
decimated by 2099
- 31. © 2019 NetSpeed Learning Solutions. All rights reserved. 31
Penguin colonies will be decimated by 2099
- 32. © 2019 NetSpeed Learning Solutions. All rights reserved. 32
Scientific Consensus
- 33. © 2019 NetSpeed Learning Solutions. All rights reserved. 33
COGS Model
Clarify objectives and outcomes
Optimize creativity and novelty
Galvanize attention and
interaction
Solve interesting problems
- 34. © 2019 NetSpeed Learning Solutions. All rights reserved. 34
Solve Interesting
Problems
What does a virtual team need to be able to solve
problems in virtual meetings?
- 35. © 2019 NetSpeed Learning Solutions. All rights reserved. 35
Solve Interesting
Problems
- 36. © 2019 NetSpeed Learning Solutions. All rights reserved. 36
Solve Interesting
Problems
1. Define the problem.
2. Set a goal or outcome.
3. Generate multiple alternatives.
4. Narrow and select the best alternative.
5. Implement and evaluate.
- 37. © 2019 NetSpeed Learning Solutions. All rights reserved. 37
Sleep on it*
The waking brain ENCODES memories.
The sleeping brain CONSOLIDATES
memories.
- 38. © 2019 NetSpeed Learning Solutions. All rights reserved. 38
Sleep on it*
• Allow the brain to consolidate information
• Move it from the hippocampus to the
neocortex.
One hour of slow-wave sleep will:
- 39. © 2019 NetSpeed Learning Solutions. All rights reserved. 39
Did you ever wake up in
the middle of the night
with the solution to a
problem?
- 40. © 2019 NetSpeed Learning Solutions. All rights reserved. 40
Sleep on it*
Can you design virtual meetings to
capitalize on the brain-based method
of “sleeping on it?”
- 41. © 2019 NetSpeed Learning Solutions. All rights reserved. 41
Define the problem
Determine the goal/outcome
Identify relevant information
Sleep on it
Chunk it Down*
First Virtual Meeting
- 42. © 2019 NetSpeed Learning Solutions. All rights reserved. 42
Pose “galvanic” questions
Generate alternatives
Sleep on it
Chunk it Down*
Second Virtual Meeting
- 43. © 2019 NetSpeed Learning Solutions. All rights reserved. 43
Evaluate alternatives against
problem definition and
established goal
Select preferred alternative
Plan implementation
Chunk it Down*
Third Virtual Meeting
- 44. © 2019 NetSpeed Learning Solutions. All rights reserved. 44
Review results against plan
Celebrate results
Adjust where needed
Chunk it Down*
Fourth Virtual Meeting
- 45. © 2019 NetSpeed Learning Solutions. All rights reserved. 45
COGS Model
Clarify objectives and outcomes
Optimize creativity and novelty
Galvanize attention and
interaction
Solve interesting problems
- 46. © 2019 NetSpeed Learning Solutions. All rights reserved. 46
Brain-based Principles
Prime the Pump
Use it or Lose it
Mix it Up
Active Engagement = Active Brains
Vision Trumps All Other Senses
Sleep on it
Chunk it Down
- 47. © 2019 NetSpeed Learning Solutions. All rights reserved. 47
Virtual Facilitator Training
• Deep dive, comprehensive course
• Focused on virtual design and delivery
• Public courses offered six times/year
• Customized for private delivery in your web
conference platform
- 48. © 2019 NetSpeed Learning Solutions. All rights reserved. 48
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2
3
5
4
The Power of
Web Conferencing
Running Effective
Virtual Meetings
The Power of Connection
Building Virtual Relationships
The Power of Calibration
Building Accountability
on a Virtual Team
The Power of
Collaboration
Harnessing Individual
and Team Strengths
The Power of Celebration
Recognizing Individual
and Team Results
The Roadmap
- 49. © 2019 NetSpeed Learning Solutions. All rights reserved. 49
Action Planning
What will
you do
differently?
- 50. 50© 2019 NetSpeed Learning Solutions. All rights reserved.
• Links to download our latest ebook
• Use the promo code “October” to receive a
$350 discount off the October Virtual
Facilitator course
Take Our Survey
Notes de l'éditeur
- (Follow up with action items and resources immediately after the meeting
- (Follow up with action items and resources immediately after the meeting
- (Follow up with action items and resources immediately after the meeting
- Tell the story about solving a design problem at the symphony.
- Galvanize = to excite someone into action