Cataloging with MarcEdit
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Presented at the 2011 SNRG Conference at Franklin & Marshall College, Lancaster, PA. Introduces MarcEdit and provides examples of its use in two different libraries using the SirsiDynix products Horizon and Symphony.
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Cataloging with MarcEdit
- 1. Cataloging with MarcEdit Doreen Herold Lehigh University Symphony Sharon Scott Cumberland County Library System Horizon
- 2. What is MarcEdit? Terry Reese and the 45,000 Record Clean-up
- 4. Why use MarcEdit? Terry says… MarcEdit supports character set conversions – and lots of them See http://youtu.be/xkmvur4q9kg
- 5. Why use MarcEdit? Terry says… MarcEdit can catch and correct errors 49 records were processed in 2.968769 seconds. Some records appear to be invalid and were processed using MarcEdit's loose breaking algorithem. It's recommended that you use the MarcValidator to identify the invalid records
- 6. Why use MarcEdit? Terry says… All the MarcEditor functions support Regular expressions, making them extremely powerful MarcEdit’s Task Automation (http://youtu.be/gmqTGfTubU4) is the latest “killer feature” because it provides the ability to chain lots of operation together and run them with a single keystroke MarcEdit can be updated automatically (Tools Settings Updates tab)
- 8. Can create an original record from scratch
- 9. from the MarcEditor File New
- 10. Editing batches of records
- 11. for adding to/deleting from local catalog
- 12. editing records already in local catalog
- 15. MARC records
- 16. Text/Excel file
- 17. Other formats
- 19. Locally
- 20. Create your own records in MarcEdit
- 21. SQL query
- 22. API
- 23. Canned report
- 24. Symphony: Extract Keys for Marc Export/MARC Export
- 26. Export those bib records to a file
- 27. Use MarcBreaker to convert the records to text
- 29. Use MarcMaker to covert the edited records to MARC
- 32. Example 1-Workflow : Search & ReplaceSharon Edit the records
- 33. Example 1-Workflow : Search & ReplaceSharon Use MarcMaker to convert the text file to MARC
- 34. Example 1-Workflow : Search & ReplaceSharon Import the edited records into Horizon
- 37. Used MarcEdit's Batch Editing Tools to turn this:926 _ _ |aLEHIGH|bWWW|cElectronicBook no.24847|dONLINE|f1 into this 856 41 |uhttp://opac.newsbank.com/select/evans/24847|zAvailable to Lehigh users
- 41. Example 4-Project : Deleting RecordsDoreen Excel file with titles and ISBNs was combined with the results of a Symphony List Bibliography report
- 42. Example 4-Project : Deleting Records
- 45. MARCEDIT-L discussion list: http://metis3.gmu.edu/cgi-bin/wa?A0=MARCEDIT-L
- 48. "The Whiz Kid--Terry Reese."Library Journal, March 15, 2005, http://www.libraryjournal.com/article/CA510568.html(accessed June 6, 2011).
- 49. Reese, Terry. “Editing Records with the MarcEditor.” http://www.carli.illinois.edu/mem-serv/mem-train/101025marcedit/MarcEdit_section_three.pdf
Notes de l'éditeur
- This is becoming more important as our records become more global. The ability to convert records in Big-5 characterset to UTF8 or MARC8 or vice versa allow us to interact with the international community easier.
- How the MARCEngine works – MarcEdit’s MARCEngine can heal certain record errors. I like to talk about how to tell when that process has occurred and what kinds of errors it can correct as part of that process.
- These are just some of the ways you might use MarcEdit. In a moment, we’ll give you some examples of work in which we’ve used MarcEdit. The Z39.50 client is great, though you have to have it set up to use it (talk to your system administrator). It provides another option for extracting records from your local system if a simple pull is all you need. You could also use it to search others’ catalogs.
- Text files can be used to create MARC records. Terry Reese has said that he’s used the OCLC Xref reports after his institution’s Reclamation Project to create a brief record that included the local ID in his records and the OCLC number that has their holdings. He then used this file of records to overlay in his system so that the records would have the correct OCLC number that has their holdings. I’ve done something similar to create records that only had a LDR and an 856 in order to merge records with a new URL. I’ll talk about that in one of my projects.About Symphony’s Extract Keys for Marc Export: unfortunately, there are limitations with finding records with this tool. It’d be nice if it had the Search String option that is available in other reports. One way I’ve gotten around this is to use the List Bibliography report to isolate the records I want and, in my report’s output, I included the barcode number. I then captured all the barcode numbers and put them into the a text file as one paragraph, separating the numbers by commas, and pasted them into the Item IDs search box.I’ll now pass this on to Sharon who will begin demonstrating some examples of how we’ve used MarcEdit in our work places.
- During preparation for Reclamation, we discovered that, of 37,000+ records for Early American Imprints, 7,000+ were missing URLs
- In the Batch Editing Tools window you can see all the functions I used to copy and change the 926 to get it to isolating the volume number.During the Edit Subfield Data step, I included adding the base URL to precede the volume number http://opac.newsbank.com/select/evans/I used the Replace function to remove the subfield c preceding the volume number so that it butted up to the base URL.
- Deleting Records in Batch in Local Catalog and WorldCatLehigh has a 200 title subscription to Safari Books OnlineBatch deletes: Delimited Text Translator to create brief MARC records (LDR,001), MarcEditor to change the LDR/05 to "d", WorkFlows Load Bibliographic Records report with "d" to delete
- The Excel file came from my Engineering Librarian who manages our collection. She provided the ISBNs and titles that we were removing from the subscription. I then used the Symphony List Bibliography report to pull all our Safari titles (matching on the URL) and pulled the ISBNs, titles, and 001. I merged this data with the Excel file and matched on ISBN (as you see highlighted above). I then pulled the 001 of the matches to put through MarcEdit’s Delimited Text Translator.
- Using the Delimited Text Translator, I was able to create a file of brief records that included a LDR, an 001 (which was based on my text file), and an 008. I changed the code in LDR/05 so that it would be a “d” and then used the Symphony report Load Bibliographic Records to delete those records. I then edited the text file to strip the ocm/ocn prefix. This file was then used in the Connexion Client’s Batch Holdings by OCLC Number tool (under the Batch menu) to delete our holdings from WorldCat.