This Slideshare presentation is a partial preview of the full business document. To view and download the full document, please go here: http://flevy.com/browse/business-document/prince2-project-framework-director-function-and-project-startup-guidelines-819 There are two sections in this document. This document elaborates on the a) PRINCE2 Project Director function and also b) The Project initiation for a Technology and non-Technology oriented environments. With this methodology anybody can self initiate it to drive into a PRINCE2 Successful project delivery without much of PRINCE2 experiences. By taking the fundamental process steps from PRINCE2 Methodology and co-related with the live examples. Number of scenario based questions and solutions were given. Definition based diagrams have been incorporated in this document to easily grasp or remember the Project Board function. The PM and Project executive activities were defined and incorporated in a Chart format. The advance risk mitigation methods and controls were emphasized. Cost controls and management were denoted well. Anybody on PRINCE2 project can take this document and convert into a Process initiation document as per their environmental requirements.

1. This document elaborates on the PRINCE2 Project
Director function and the Project initiation for a
Technology and non-Technology Project. With this
methodology anybody can self initiate it to drive into a
PRINCE2 Successful project delivery.
A Successful Prince2 Project Director
function
Without an effective and efficient Project director, any project can not be
successful even though if we have an experienced and efficient Project manager(s).
As per the PRINCE2 project methodology a board need to be constituted with a
project Director.
The project director role is very crucial while attempting for the project success
after acquiring the project.
The Diretor needs to define many roles to nominate as project members and also to
the project function.
There can be many predicted and un-predicted risks at different stages of the
project. These need to be mitigated well in advance.
The stakeholders need to be managed by this director either directly or indirectly
towards the success of their business.
When we think of this role essentiality and criticality, the following questions
might arise with reference to the Prince2 methods:

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ject-startup-guidelines-819

3. Now let us follow them under these details …...
1. Nominate the PRINCE2 Project executive and the PM: These roles can
help the organization to outline the project by following the PRINCE2
methodology. Sometimes, both the roles can be equal like; he/she can be
Project executive and the PM also, depends on the size of the project and
the decision of the organization. In many organizations they have PMO role
based person or PMO unit where they support to the Programmes or
projects.
2. Capture previous lessons: The previous lessons of the similar projects can
give like; how the issues were handled, risks mitigation and their planning
each stage. Most of the organizations they might have a repository of the
project artifacts either through a configuration management library or in
the form of project archival.
These lessons are very useful for running the retrospectives from the past
projects. If the similar projects have not been executed by the organization,
it is mandated to have external consultants to guide the team atleast for
one cycle of the delivery.
Please remember PRINCE2 framework emphasises to avoid the risks of
failure to have these methods followed. Nobody can do a new technology
or non-technology project without having a support.
3. Design and allocate the project management team: Once the Project
Executive and the PM have been appointed on the project, they need to
work together to identify the project business case. Then they need to work
out on the roles required for the project.
The roles & responsibilities need to be defined upfront with the required
skills then the resources fulfillment can happen very easily.
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4. Finally, there should be management approval on this approach
documentation. Once it is approved, the resources orientation training can
be planned. During the orientation, the resources should be able to
understand the business case and the project approach.
The more these are transparent to them, the PM life and the team
members life will be made smooth on the project. They need to be
educated more on risk mitigation, resolution and activity/task re-planning.
They should be able to identify risks even on their sub-tasks and the other
team members’ sub-tasks. This way project execution planning and its
control can be made easier.
If needed the PM can conduct a quiz on the oriented topics and also the
predicted risk scenarios on few activities.
During the quiz, following questions also can be emphasized :
1. What is the business justification on your role ?
2. Who can be backup to your role ?
3. Are you aware of your role duration ?
4. Do you know the dependencies for you ?
5. Do you know the dependencies on you ?
6. Did you understand the inputs and outputs to your role ?
7. Are you aware of the project Board function ?
8. Are you aware of the costing on your activity ?
This way they can be self-motivated to be competent on the project. At the
same time the team bonding also can be established.
6. Project Initiation: Please note, at the end of each stage of the PRINCE2, you
need to have a planning activity for the next stage. Hence during this
activity you need to plan for the next stage which is project initiation.
This document is a partial preview. Full document download can be found on Flevy:
http://flevy.com/browse/document/a-framework-on-prince2-project-methodology-oriented-director-function-and-pro
ject-startup-guidelines-819

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