IMPROVEMENT INWORK PLACE MANAGEMENT - 'FIVE S' TECHNIQUE

1. FIVE S STARTS WITH EACH
INDIVIDUAL IN A WORK PLACE

2.  Five S is a concept for proper
housekeeping and it is also known
as ‘workplace management’
 Five S is a series of steps taken for
sustained house-keeping and work
place management practices.
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3. SEIRI
SEITON
SEISO
SEIKETSU
SHITSUKE
Japanese in their language call these
steps as seiri, seiton, seiso, seiketsu and
shitsuke. 3

4. An accumulation of unwanted items, takes
up the precious space and affects efficiency.
By practicing ‘SEIRI’, we can discard
unwanted things and stop further waste.
 Reorganization - Form a team for proper planning.
 To locate unwanted items – carry out survey of
work place.
 To recognize necessary and unwanted items - Use
KJ Method (Affinity Diagram), Pareto analysis,
functional analysis, take inventory etc. )
 Method of sorting – Tag usage
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5.  To categorize the necessary items – Apply
Stratification Management.
 To avoid time wastage & to bring the attention
– do proper labeling of items.
 Rarely needed items – Store in ware house.
 Occasionally used items – Organize & keep at
central place.
 Frequently used items - Keep neatly in a handy
and easily identified place.
 Unnecessary items - If useful in other section
or unit, hand over to them / sell / dispose.
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6.  Avoidance of error.
 Easy access to things.
 Eliminated unsafe situation.
 Prevented rusting or damage to
materials
 Reduced inventory by disposal
of scrap material/excess
materials.
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7.  ‘SEITON’ means ‘straightening’ or neatness
i.e. maintaining things in the right way.
 ‘SEITON’ helps to decide the way things
are to be placed for smooth working.
 ‘SEITON’ involves safety and productivity.
 ‘SEITON’ helps in upkeep of Quality &
Minimized inventory
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8.  It Keeps things based on: What, Where,
How and How Much?
 Always keep things where they are required.
 All items are categorized and labeled.
 Care is taken to avoid duplication of same
item.
 Keep items in a place (below table, work
benches, fume hoods etc.) for easy access.
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9.  Easy to identify when materials
are taken out from their
location.
 Creates work effectiveness.
 Creates safety atmosphere.
 Better identification by using
color coding.
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10. ‘SEISO’ is inspection.
 Approach for cleaning:
o Assign roles and responsibilities
o Specify roles and work areas for
SEISO
Inspection and feed-back
o Provide necessary tools and
equipments
o Make SEISO a day-to-day routine
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11. It means ‘Standardization’
• Standardized/ systematized storage /
handling of items
• Impart knowledge systematically
• Improve Visual Management
• Improve alertness and control
• Use labels for Visual Management
• Position marking
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12. It means Routine and self-righteousness
 Make the tasks - small or big - a habit
 Give clear Instructions /
communications
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13.  Remove Irrelevant materials from lockers,
file cabinets, almiras, side racks etc.
 Necessary items shall be kept in a proper
way.
 File index shall be prepared neatly. No
loose paper shall be kept in any file.
 Glass top on table shall be kept clean.
 Locations shall be fixed for telephone, desk
calendar, in-out tray etc.
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14.  Every thing shall be kept with proper
labeling.
 Calendar and all visual displays of the room
have to be updated.
 Local Area network (LAN) and storing
reference information in compact disc shall
be adopted to reduce the paper work and
avoid keeping unwanted information in the
PC.
 Every thing shall be stored in a fixed place.
Old records shall be kept with proper
identification.
 All dividing lines and notice boards shall be
clearly indicated.
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15.  Regular cleaning of floor, windows,
windowsills and shelves, corners of the
wall, ceiling, grills has to be done.
 Floor conditions, electrical fittings,
proper plugs, sufficient light, condition
of table and chair shall be taken care of.
 Prefix location for waste box and
system for getting rid of waste paper
implementation.
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16. PLAN
ACTION
IMPLEMENT & STREAMLINE
CONTINUE WORKPLACE
ORGANISE, COLLECT DATA,
REORGANISE & ANALYSE,
VERIFY SEGREGATE &
TRAIN
CHECK DO
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17. 1. Individuals responsibility
2. Audit sheet
3. Action to be taken/job to be
done
4. Standard practice
5. Minutes of the meetings
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18. TOOLS USED
TOOLS USED TECHNIQUES
TECHNIQUES
USED
USED
1. Data collection
1. Data collection 1. Brain storming
1. Brain storming
2. Pie chart
2. Pie chart 2. Deming circle
2. Deming circle
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19. Himangi Thattey