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REPORT WRITING
WE ALL ARE AWARE :

•   Write a letter to your father or some other near relative,
    giving a brief report on your studies, your hostel life,
    and your friends. (about 100 words.)
•   Write a report on a fire accident that broke out near
    your college. (7 Marks)
     o   Introduction
     o   Body
     o   Conclusion
SO WHY SHOULD I LISTEN TO YOU :

•   Entrepreneurship Seminar
•   AIMA Competition
•   PARISTHITI (2012-13)
•   INTERNATIONAL CONFERENCE, 2013
•   Research & Development
•   Surveys conducted by you
•   You witnessed some Historic Speech
•   You investigated some crime.
WHAT IS A REPORT WRITING

•   A means to convey some information to others.
•   An organized, factual, objective presentation of
    information.
•   ‘Organized’ since it follows a systematic pattern.
•   ‘Objective' means it should not be influenced by our
    personal feelings.
•   Report is a comprehensive document and covers all
    aspects of the subject matter of study.
REPORTS AND ESSAYS.!!!

•   Similarities:
      - formal style
      - careful proof-reading and neat presentation
      - introduction, body and conclusion
      - analytical thinking
KEY DIFFERENCES:
    A report:
•    presents information, not an argument
•    is meant to be scanned quickly by the reader
•    uses numbered headings and sub-headings
•    uses short, concise paragraphs and dot-points where
     applicable
•    uses graphics wherever possible (tables, graphs,
     illustrations)
•    may need an abstract (sometimes called an executive
     summary)
•    does not always need references and bibliography
•    is often followed by recommendations and/or appendices
TYPES OF REPORTS :

1. Information only Reports

 •   Provides basic information
 •   Very very short
 •   Report writing on monthly budgets,staff
     absentees and so on..
2. RESEARCH REPORTS


•   Most widely used report
•   Important for university level
•   Includes R&D subjects.
•   Writing a report on some product development.
•   Report writing for your competitor’s activities.
3. CASE STUDY ANALYSIS REPORTS

•   Hypothetical research reports.
•   Includes real life examples
•   Submit a report based on a case given to
    you
•   Widely used in university level competitions.
TO WRITE A GOOD REPORT YOU SHOULD KNOW:
Purpose of Report

  oWhy are we writing the report
  oResearch and writing becomes relevant to the topic

 Scope of Report
  o   What needs to go into the report
  o   Always get clear guidelines from the study guide.
  o   Extend of the report should be clear.
FEATURES OF A WELL WRITTEN REPORT:

o   A Good Report has a Clarity of Thought
o   A Good Report is Complete and Self-explanatory
o   A Good Report is Comprehensive but Compact
o   A Good Report has a Proper Date and Signature
o   A Good Report is Presented in a Lucid Style
FORMAT OF THE REPORT:



      Inductive report
      • Title page
      • Executive summary   Deductive report
      • Introduction
                            • Title page
      • Conclusions
                            • Executive summary
      • Discussion
                            • Introduction
      • references
                            • Discussion
                            • Conclusions
                            • refrences
SECTIONS OF THE REPORT
 Parts of the              Contents               Functions    Types of          Language characteristics
   report                                                       writing

Title page      Name of the report, date          To inform   Discursive   Factual

Table of        What you find in your report      To inform   Discursive   Factual
contents
Summary         A summary of the report           To inform   Discursive   Factual, impersonal use of 3rd person
                                                                           pronouns, passive verbs
Introduction    Background, problem,              To inform   Discursive   Same as the above
                approach, definition of special
                words used
Methods         Methods or procedures which       To inform   Discursive   Same as the above
                lead to the findings
Findings        Results of investigation,         To inform   Discursive   Sa as the above
                research, and calculation
Conclusion      Conclusions drawn from the        To          Argument     It seems that …./ The result indicates
                findings                          convince                 tthat … / It is probable that…
Recommen-       Things that should be done as a   To          Argument,    Personal use of “I” and “We”
dation          result                            persuade    persuasive
                                                  reason
Bibliography    Books, articles, magazines,       To inform
                reports , any documents that
                has used for reference
EXAMPLE OF REPORT WRITING

        Computer system- SCANNERS
                  Abstract
This report investigates the current state of
 scanner tech. and examines the predicted
 future advancements of scanners.
The performance of these scanners is
 examined in relation to four main criteria;
 resolution, bit-depth, dynamic range and
 software.
INTRODUCTION


A scanner is a device that uses a light source
  to electronically convert an image into binary
  data. This binary data can then be used to
  store the scanned image on a computer.
MAIN BODY :

•   Types of scanners.
•   Technical Specifications of various scanners.
•   Performance charts of various scanners.
•   Cost wise analysis of Various scanners.
•   Future of such scanners.
CONCLUSION
  This report has identified five types of scanners
 currently available. Some are primarily used for
 professional purposes such as the drum scanner;
 others are used more broadly in the workplace and
 home such as flatbed scanners and to a lesser
 extent sheet fed scanners. Scanners for specialized
 purposes have also been identified such as slide
 and handheld scanners.
  Specialized scanners are currently being
 incorporated into other types of technologies such
 as digital cameras, printers, and photocopiers.
REFERENCES
 Anderson, D. The PC Guide.
  [http:www.pctechguide.com/18scanners.htm]
  .
 Englander, I (2000). The Architecture of
  computer hardware and systems software.
  John Wiley, USA, p272.
 Scansoft scanner tips
  [http://www.scannercentral.com/scanners/tips
  /tips1.asp] 2000.6/4/00
THANK YOU

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REPORT WRITTING

  • 2. WE ALL ARE AWARE : • Write a letter to your father or some other near relative, giving a brief report on your studies, your hostel life, and your friends. (about 100 words.) • Write a report on a fire accident that broke out near your college. (7 Marks) o Introduction o Body o Conclusion
  • 3. SO WHY SHOULD I LISTEN TO YOU : • Entrepreneurship Seminar • AIMA Competition • PARISTHITI (2012-13) • INTERNATIONAL CONFERENCE, 2013 • Research & Development • Surveys conducted by you • You witnessed some Historic Speech • You investigated some crime.
  • 4. WHAT IS A REPORT WRITING • A means to convey some information to others. • An organized, factual, objective presentation of information. • ‘Organized’ since it follows a systematic pattern. • ‘Objective' means it should not be influenced by our personal feelings. • Report is a comprehensive document and covers all aspects of the subject matter of study.
  • 5. REPORTS AND ESSAYS.!!! • Similarities: - formal style - careful proof-reading and neat presentation - introduction, body and conclusion - analytical thinking
  • 6. KEY DIFFERENCES: A report: • presents information, not an argument • is meant to be scanned quickly by the reader • uses numbered headings and sub-headings • uses short, concise paragraphs and dot-points where applicable • uses graphics wherever possible (tables, graphs, illustrations) • may need an abstract (sometimes called an executive summary) • does not always need references and bibliography • is often followed by recommendations and/or appendices
  • 7. TYPES OF REPORTS : 1. Information only Reports • Provides basic information • Very very short • Report writing on monthly budgets,staff absentees and so on..
  • 8. 2. RESEARCH REPORTS • Most widely used report • Important for university level • Includes R&D subjects. • Writing a report on some product development. • Report writing for your competitor’s activities.
  • 9. 3. CASE STUDY ANALYSIS REPORTS • Hypothetical research reports. • Includes real life examples • Submit a report based on a case given to you • Widely used in university level competitions.
  • 10. TO WRITE A GOOD REPORT YOU SHOULD KNOW: Purpose of Report oWhy are we writing the report oResearch and writing becomes relevant to the topic Scope of Report o What needs to go into the report o Always get clear guidelines from the study guide. o Extend of the report should be clear.
  • 11. FEATURES OF A WELL WRITTEN REPORT: o A Good Report has a Clarity of Thought o A Good Report is Complete and Self-explanatory o A Good Report is Comprehensive but Compact o A Good Report has a Proper Date and Signature o A Good Report is Presented in a Lucid Style
  • 12. FORMAT OF THE REPORT: Inductive report • Title page • Executive summary Deductive report • Introduction • Title page • Conclusions • Executive summary • Discussion • Introduction • references • Discussion • Conclusions • refrences
  • 13. SECTIONS OF THE REPORT Parts of the Contents Functions Types of Language characteristics report writing Title page Name of the report, date To inform Discursive Factual Table of What you find in your report To inform Discursive Factual contents Summary A summary of the report To inform Discursive Factual, impersonal use of 3rd person pronouns, passive verbs Introduction Background, problem, To inform Discursive Same as the above approach, definition of special words used Methods Methods or procedures which To inform Discursive Same as the above lead to the findings Findings Results of investigation, To inform Discursive Sa as the above research, and calculation Conclusion Conclusions drawn from the To Argument It seems that …./ The result indicates findings convince tthat … / It is probable that… Recommen- Things that should be done as a To Argument, Personal use of “I” and “We” dation result persuade persuasive reason Bibliography Books, articles, magazines, To inform reports , any documents that has used for reference
  • 14. EXAMPLE OF REPORT WRITING Computer system- SCANNERS Abstract This report investigates the current state of scanner tech. and examines the predicted future advancements of scanners. The performance of these scanners is examined in relation to four main criteria; resolution, bit-depth, dynamic range and software.
  • 15. INTRODUCTION A scanner is a device that uses a light source to electronically convert an image into binary data. This binary data can then be used to store the scanned image on a computer.
  • 16. MAIN BODY : • Types of scanners. • Technical Specifications of various scanners. • Performance charts of various scanners. • Cost wise analysis of Various scanners. • Future of such scanners.
  • 17. CONCLUSION This report has identified five types of scanners currently available. Some are primarily used for professional purposes such as the drum scanner; others are used more broadly in the workplace and home such as flatbed scanners and to a lesser extent sheet fed scanners. Scanners for specialized purposes have also been identified such as slide and handheld scanners. Specialized scanners are currently being incorporated into other types of technologies such as digital cameras, printers, and photocopiers.
  • 18. REFERENCES  Anderson, D. The PC Guide. [http:www.pctechguide.com/18scanners.htm] .  Englander, I (2000). The Architecture of computer hardware and systems software. John Wiley, USA, p272.  Scansoft scanner tips [http://www.scannercentral.com/scanners/tips /tips1.asp] 2000.6/4/00