This document provides recommendations for using MyBBT, a collaboration tool, based on practical experiences. It outlines best practices for proposal writing, project startups, mailing lists, and directories. It also discusses challenges with user skills and engagement, especially among industry partners. Formal reporting and follow up procedures need clarification around details like project versus calendar year, approvals processes, and what gets transferred to official reporting. Users should not overestimate others' ICT skills and need to respect partners' tools and policies around meetings, bandwidth limits, and security.

1. MyBBT
Do’s & Don’t as seen in practice
industry view
WeBBT 2011, May 3
Breakout – Collaboration tools

2. My personal context
• Master degree K.U.Leuven
• PhD UGent
• Televic Healthcare staff member since 2001
• Strong history on IBBT collaboration
• Active with IBBT since day -100 (2004)
• Co-creator of IBBT - project “1” : COPLINTHO
• #MyBBT=14

3. Nice (Good?) practical experiences
• Proposal writing
• Latest version on MyBBT (put there by integrator)
• Store in version domain (one location only !)
• Track changes & mail to integrator
• Project startup
• Logos
• Publications/accepted & publications/submitted
• Sub WP mailing lists
• Create “new work package” & move to other location

4. Nice (Good?) practical experiences
Directories with restricted access (ltd visibility)

5. Don’t overestimate skills of the users !
• ICT skills
• password
• upload in correct directory
• Wiki page creation,
is not common knowledge!

6. User gap, especially “industry partners”
• Not everybody opens it every day
• Respect their tools:
• accept meeting AND copy in own calendar (tedious, errors)
• Remove person from meeting
• Bandwidth
• Can be very limited
• Company policies
• E.g. no use of skype
• Redirect from mail does not work always on all browsers
• Trick: log in to MyBBT before clicking the mail link…

7. User gap, especially “industry partners”
security trust factor“not @ my location”, google docs

8. Formal reports & follow up
• Formal follow up needed
• Project lead has to ask/force all info into MyBBT
• Keep mailing lists up to date
• Need for more details on procedures
• Which reporting goes where ?
• M3, Q1 (project year or calendar year ?)
• What gets transferred to formal reporting ?
• Who approves
• Publications ?
• Reporting !!!
• What reporting was accepted/processed by IBBT/IWT ?

9. MyBBT
Do’s & Don’t as seen in practice
industry view
WeBBT 2011, May 3
Breakout – Collaboration tools