1. Carrie Saviano, C-TAGME
GME Innovations©

2. Objectives:
 Develop resident files that optimize resident
evaluation and meet ACGME requirements
 Construct program files that contain program-related
documentation needed for quality improvement and
NAS annual reporting
 APR-Annual Program Review
 AIR – Annual Institutional Review (Performance Indicators)
 Create a task management list that allows you to better
manage program activities

3. Medical Education
Coordinators… who are we?

4. Three Steps to Improving GME
Program Management
 Resident Files
 Program Files
 “To Do” Lists

5. Resident Files - Overview
 Mandated information required for each resident
 Easy to locate information for compliance
 Uniform throughout the institution

6. Resident Files - Set up
 ACGME Regulations
 Institutional Policy
 State Mandates
 Curriculum
 Program Policies

7. Resident Files - Tabs
 Application  Evaluation
 Credentials  Procedure Log
 Time Off Requests  Duty Hours
 Letters  In-Service
 Review  Visa
 Expectations  Misc

8. Program Files - Overview
 Easily compile data for annual NAS/CLER reporting
and self study reports
 Eliminate undue stress before reviews and audits
 Track program compliance
 Maintain uniform system throughout the institution

9. Program Files – Set up
 Resident Files can be either paper or electronic.
 Use the same tab titles for either format.

10. Program Files - Tabs
 Organization society files  Evaluations
 ACGME  Faculty Board Certifications
 ACGME Resident& Faculty Survey  Faculty Development
 Agreements  GME Policy’s – Institutional
 Amion Contract  In-Service Exam
 Annual Report Data  Insurance - Malpractice
 Attending Rounds Schedule  Key Faculty CV’s
 Budget  Key Faculty Scholarly Activity
 Chart Review  NRMP
 Committee – Education  Orientation
 Competency Assessment Grid  Policy’s and Procedures- Program
 Conferences/lectures  Procedure Log
 Contracts  Publications
 Listserve  Radiation Badges
 Curriculum  Site Review
 Dashboards  Schedules
 Compliance Reports (Quality/Safety)  National Survey
 E*Value  Teaching –Program Director

11. To Do List - Overview
 Who creates it?
 How long does it take to create?
 Who manages it?
 What does it mean?
 How is it used?
 Why is it useful?

12. To Do List – Set up
How do you start?
 Load in your information
 Use your curriculum
 Use the AGGME
Regulations
 Use your current
files, notes, lists and
reminders
 Add Key NAS focus areas
 Add annual education
committee topics

13. To Do List - Annual Education Committee Topics
Faculty Education Committee Meetings Topics List
Minutes - Review
Review Reports & Data:
•Last GMEC Dashboard – review evaluations, duty hours, contracts.
•Program specific metrics
•Review of actions on outstanding formal issues
•E*Value Reports including
•Remediation's update
•Program Director Teaching Faculty Report
•Coordinator’s Report – compliance issues & concerns
•Chief Resident’s Report – Issues & concerns
Topics to cover:
•Research scholarly activity – update on current projects
•Program Improvement (from last annual report and updates through the year)
•Quality Projects (from last annual report and updates through the year)
•Faculty Development projects – review past & discuss future projects
•Simulation Sessions: review past & discuss future projects
•Procedure counts – where applicable (on target for compliance? Issues?)
Annual Topics:
•Curriculum review
•Policy & Procedure Review
•Conference – Lecture Schedule Review (lecture titles/speakers/quality)
•Funding for projects (i.e. Board Review, faculty development, simulation, etc)
•Time commitment review – for faculty (any barriers? issues?)
•Professionalism activities – new ideas?
•Faculty development
Program Director Teaching:
• Items learned at conferences, articles, colleagues elsewhere, for example.

14. To Do List - KEY Focus Areas NAS/CLER
 Patient Safety
 Quality Improvement
 Transitions in Care
 Supervision
 Duty Hour Oversight
 Professionalism

15. To Do List – Don’t forget…
 Program tasks and reminders
 Coordinator tasks and reminders
 Program Events

16. To Do List - Tips
 This is an ever changing document
 Updated annually
 Updated with new regulations NAS/CLER
 Updated with new online programs
 Every program’s list will be different
 Your To Do list will be very selective to your program

17. Thank you for sharing
your time with me…