This document provides tips and recommendations for getting organized with computer technology. It discusses using tools like Outlook, Gmail, Calendar, Evernote, Dropbox and others for to-do lists, email, file storage, note taking and time management. It also includes screenshots and recommends categorizing tasks and files to help with organization. The overall goal is to demonstrate how different applications can help students and others manage their work and stay productive.

1. Getting Organised With Computer Technology

2. Image: Some rights reserved by William Hook

3. Image: Some rights reserved by Joe Lanman Image: Some rights reserved by gbaku Image: Some rights reserved by puuikibeach Image: Some rights reserved by Velo Steve Image: Some rights reserved by puuikibeach Image: Some rights reserved by endolith Image: Some rights reserved by Derbeth Image: Some rights reserved by photofarmer Image: Some rights reserved by photon_de

4. Image from this excellent slideshow referrred to on this site by Merlin Mann licensed for reuse under a Creative Commons BY-NC-ND license.

5. Image from this excellent slideshow referrred to on this site by Merlin Mann licensed for reuse under a Creative Commons BY-NC-ND license.

6. Image from this excellent slideshow referrred to on this site by Merlin Mann licensed for reuse under a Creative Commons BY-NC-ND license.

7. Forward Image & adapted text from this excellent slideshow referrred to on this site by Merlin Mann licensed for reuse under a Creative Commons BY-NC-ND license.

8. Slide from this excellent slideshow referrred to on this site by Merlin Mann licensed for reuse under a Creative Commons BY-NC-ND license.

9. To-do List Calendar Email Image: Some rights reserved by Joe Lanman Image: Some rights reserved by gbaku Image: Some rights reserved by puuikibeach Contact Book Image: Some rights reserved by gigijin Google Mail and Google Calendar (Gmail and Gcal) Microsoft Outlook (part of Microsoft Office, available for Mac and Windows)

11. Follow Up

12. Hold

13. I prefer to also have a ‘grouped’ folder for rules

14. … but you don’t need to do thisImage: Some rights reserved by LifeSupercharger

15. What categories would you create – for different things you have to do? Write a list on your computer. One minute challenge A good answer for students at school: the subjects which you study Image: Some rights reserved by Rameshng

17. Set up a recurring event on your calendar

18. Create an appointment from an email by dragging it to the calendar while on the inbox page?

19. Create a category for one of your appointments? And create a keyboard shortcut for your category?

20. Import your timetable into Outlook?Image: Some rights reserved by Joe Lanman

22. Sort your inbox (or Archive) by email so you can see all those by one teacher in one place

23. View your emails in any folder so that you see the ones with attachments first?

24. Create a search folder for a certain category?

25. Create a search folder for emails from a certain person?Image: Some rights reserved by Jeffrey Beall

26. Are you a Task Ninja Can you create a new task from the inbox view just by clicking a button? Can you create a new task from an email by dragging it somewhere on the front page? Can you add a category to a new task? Can you view your tasks so that they are sorted by category? Can you set it up so that you can view your tasks in the bottom right of your main inbox page? Can you create a new task just by using a combination of keys? Can you include a tick box for each task, and set it so you don’t view completed tasks? Image: Some rights reserved by puuikibeach

27. Screenshot from http://alternativeto.net/

28. Image: Some rights reserved by endolith Google Chrome Internet Browser Mozilla Firefox

29. Evernote A scrap book for everything you want to refer back to Image: Some rights reserved by puuikibeach Springpad Microsoft Onenote (part of Microsoft Office, available for Windows)

30. Share, categorise, available online Diigo Regular – sync across computers xmarks Read It Later Your Internet Bookmarks One offs Image: Some rights reserved by Derbeth

31. Sugarsync Backup and Sync across computers / mobile devices Dropbox Image: Some rights reserved by photofarmer

32. Let the computer search your stuff quickly / Tag it or Categorise it if you like/ Less need for you to do the filing in folders + + Image: Some rights reserved by Velo Steve

33. Greplin Let the computer search your online stuff quickly

34. The Pomodoro Technique® Keep Focused - an enhanced tool for Time Management using Pomodoro Technique Stay productive – do one thing at a time / Set yourself time limits / Take regular breaks from work Image: Some rights reserved by photon_de

35. Image: Some rights reserved by Joe Lanman Image: Some rights reserved by gbaku Image: Some rights reserved by puuikibeach Image: Some rights reserved by Velo Steve Image: Some rights reserved by puuikibeach Image: Some rights reserved by endolith Image: Some rights reserved by Derbeth Image: Some rights reserved by photofarmer Image: Some rights reserved by photon_de

36. Context: this has been used for assembly presentations at Bangkok Patana School. Between slides I demonstrate my use of Microsoft Outlook, and some of the various other pieces of software referred to. As breaks from the presentation, students are encouraged to try some of these things (as on the ‘Ninja’ slides) if they have computers available and appropriately set-up.It is comprised of other people’s work and ideas which I have credited where possible. Significant credit for Inbox Zero goes to this excellent slideshow referrred to on this site and created by Merlin Mann. Where I use (possibly copyrighted) images / logos from applications which I promote, I link to those applications directly.In the same spirit of sharing as those whose work I’ve borrowed, this presentation by James Penstone is licensed under a Creative Commons Attribution-NonCommercial-ShareAlike 2.0 UK: England & Wales License.