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best report on HR

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best report on HR

  1. 1. Human Resources UMKC Position Management January 2009 Presented by: Jane Allen Sr. HR Specialist Classification & Compensation
  2. 2. Human Resources What is Position Management?  Position Management is a management tool that defines staffing by position rather than by employee.  Create and track position data, status, and history  Links positions to department and supervisor  Links employees to the position Manager (12345678) Supervisor (00000080) Supervisor (00000085) Supervisor (00000090)
  3. 3. Human Resources What is Position Management?  Position Management Number (000XXXXX) identifies a particular job, whether vacant or filled, active or inactive, with a department and supervisor (reports to).  HR is assigning all jobs (Academic, Administrative, and Student) to PS Position numbers.  HR is also cleaning up existing position numbers so that only viable positions are in active status.
  4. 4. Human Resources Benefits of Position Management  Ability to track positions by status – active, vacant, and filled.  Allows managers to view the overall departmental structure (organization planning).  Provides HR with a tool to more effectively assess equity.  Provides for history of a position (i.e., reclassification or academic career progression.)  Implementation of other PS Modules like Time and Labor
  5. 5. Human Resources Changes in Position Management Guidelines  All positions at UMKC will be assigned to a position number. Position numbers will be assigned as follows:  Change: All positions will be assigned a unique position number with a head count of one (one-to-one relationship).  Change: Temporary and Student positions will no longer be issued group position numbers effective immediately. (Exception: Medical Residents)  Change: Existing group positions will be ‘ungrouped’ and each headcount will be assigned a unique position number.
  6. 6. Human Resources Changes in Position Management  Process Changes  Academic Positions  Vacant or New Positions: typically only requires submission of a Position Management Action Form (PMAF) , and HR will enter the position changes.  Filled Positions: will require the PMAF and PAF. {Note: A change of Job Code may require changing the 6-digit account code.}  Administrative Positions  New positions continue to require a PCQ.  Vacant positions may require a PCQ if the position is inactive or title changes are required.
  7. 7. Human Resources Finding Position Data in PeopleSoft  HR Facilitators have the ability to access the following data in Position Management:  Vacant active positions (Example: Do I have an existing position number job code XXXX?)  Details of a Position  Position History
  8. 8. Human Resources How do I find my information in PS? What vacant positions do I have in my department? Organizational Development > Position Management > Review Position/Budget Info
  9. 9. Human Resources How do I find my information in PS? Active Vacant Positions by HR Dept ID Organizational Development >Position Management > Review Position/Budget Info > Vacant Budgeted Positions
  10. 10. Human Resources How do I find my information in PS? Is there a vacant position I can apply to a Request to Fill? Organizational Development >Review Positions/Budget Info>Vacant Budgeted Positions
  11. 11. Human Resources How do I find my information in PS? Position Details Organizational Development >Maintain Positions/Budgets>Add/Update Position Info
  12. 12. Human Resources How do I find my information in PS? Position Details Organizational Development >Maintain Positions/Budgets>Add/Update Position Info
  13. 13. Human Resources How do I find my information in PS? View Position History Organizational Development > Maintain Positions/Budgets >Review Positions/Budget Info> Position History
  14. 14. Human Resources How do I find my information in PS? Finding the Position Number in Job Data Workforce Administration >Job Information > Job Data
  15. 15. Human Resources How do I find my information in PS? Finding the Supervisor’s Position Number in Job Data Workforce Administration >Job Information > Job Data
  16. 16. Human Resources How do I find my information in PS? The Personnel Action Form (PAF)
  17. 17. Human Resources For more questions regarding Position Management, please contact: Jane Allen Sr. HR Specialist – Compensation x6670 allenja@umkc.edu Questions

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