2. Events Manager
Ashleigh
Technical Manager
Jordi
Lighting Designer
Joel
Assistant Technical
Manager LX
Drew
FOH Manager
Gemma
Marketing Manager
Jordan
Set Designer
Matt
Assistant Technical
Manager Sound
Sophie
Assistant FOH
Lucy/John
Assistant Events
Manager
Paul/JPS
Assistant Marketing
Manager
Anna
3. EVENTS MANAGER
ASHLEIGH GOW
As Ashleigh is events manager it is her job to chair all of the
planning meetings, this will include setting deadlines and
overseeing decision making. As she is the manager of the whole
event she will have to liaise with all departments within the events
management team as well as liaising with the client. Ashleigh will
have overall control of the event’s budget and will organise the
department allowances accordingly. She will have to have a
contact from the venue to discuss important factors of the event
and to also prevent any grey areas within the planning.
4. ASSISTANT EVENTS MANAGERS
PAUL POPE & JORDAN POTSIG-SIMPSON
The two assistant events managers will help Ashleigh to ensure
the smooth running of the event. In planning meetings it will be
their responsibility to take minutes and to make note of all action
points discussed within the meeting and their deadlines. They will
be in charge of producing all legal documentation such as
licences, consent forms and risk assessments that are required for
the event to take place. On the night of the event they will make
sure that all performers are comfortable and that their needs have
been met, they will also assist Ashleigh in liaising with the
manager of the venue to check that there are no issues.
5. TECHNICAL MANAGER
JORDI WILLIAMS
As the technical manager Jordi will be in charge of all technical
matters to do with the event. This will include sourcing
equipment we need but do not have, whether we can hire the
equipment instead of having to buy it and also trying to find the
best price possible as we will be working with a budget. He will
perform any maintenance required on the equipment. He will
work with the lighting and set designers by checking their
concepts are relevant and he will also advise them on what
equipment is or can me made available to them. Jordi will also
lead the operators and crew by designating them jobs on the day
throughout set up.
6. FRONT OF HOUSE MANAGER
GEMMA JOHNSTONE
Gemma will be in charge of all aspects of the front of house area
from the interval catering to devising a car parking plan. She will
lead the front of house team on the night and will be in constant
contact with all members until the performance begins via radios.
Gemma will oversee any sourcing that takes place including all
equipment required and any products for the interval. She will
also oversee the running of the raffle including sourcing prizes
and devising an effective process for the tickets to be sold.
Gemma must make sure that all areas are running smoothly and
are efficiently manned by any staff she has brought in for the
event.
7. MARKETING MANAGER
JORDAN SIMPSON
As marketing manager Jordan will be in charge of all aspects of
the advertising process. He will organise a campaign for the event
and build up public awareness of the event with the campaign.
He must work with his team and lead them on decision making
for initial concepts, colour schemes, and final designs. He will be
in charge of presenting the marketing teams ideas to the whole
events management team in planning meetings, he will have to
take on constructive criticism and develop a concept that the
whole team agrees with. He will also have to liaise with the
marketing manager for Arley Hall to ensure they are also in
agreement with the concepts the marketing team devise. He will
be in charge of distribution of the posters and flyers as well as
raising awareness via the internet.
8. LIGHTING DESIGNER
JOEL MURRAY
As lighting designer for the event Joel will have to develop colour
schemes and various lighting plans. He will have to work
alongside the set designer to see how they wish to stage the
performance and whether they have any special requirements for
the set or not He will have to work alongside the Technical
manager who will guide him with what equipment is available to
him and whether or not equipment will be able to be hired for the
event. Joel will have to present his ideas to the events
management team to ensure it follows the brief and the
marketing concepts.
9. SET DESIGNER
MATTHEW ELLIOT
As set designer Matt will have to come up with various initial
ideas that follow the brief. He will then present these back to the
events management team within planning meetings and make any
necessary changes. Matt will have to work alongside the lighting
designer by telling him of any special requirements for lighting
and how he wishes to stage the performance. Matt will have to
develop final set designs that work with the space he has been
given to work with. He will also have to work alongside the
technical manager to inform him of any equipment that will be
need transporting to the event and should any pieces of set need
sourcing.
10. ASSISTANT TECHNICAL MANAGERS
ANDREW TURNER & SOPHIE BROWN
The assistant technical managers will work alongside the technical
manager to help with sourcing, developing equipment lists and
organising transportation to the venue for all of the equipment
needed. They will lead the crew in the set up of the equipment on
the day and will act as the operators of sound and lighting for the
performance. It is their job that each piece is rehearsed and that
the performers are happy with it.
11. ASSISTANT FRONT OF HOUSE MANAGERS
LUCY ANDREW & JOHN MCDERMOTT
As assistant front of house managers Lucy (myself) and John will
assist Gemma in the organising and running of all of the front of
house areas. We will lead the teams of staff that we have brought
in with the front of house set up and we will also brief them on
their duties throughout the performance. We will assist Gemma in
sourcing equipment, refreshments and raffle prizes as well as
helping to devise efficient systems for car parking, interval sales
and raffle ticket sales.
12. ASSISTANT MARKETING MANAGER
ANNA BROWN
As assistant marketing manager it is Anna’s role to deputise the
marketing manager. She will help with all design aspects and make
note of any feedback given in planning meetings by the events
management team. She will ensure that all advertising is reaching
an audience and lead the setting up of posters and flyers.
