A comprehensive note on Recruitment and Selection, its process and sources.

1. RECRUITMENT
Mr. Muhammad Abdullah
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2. Recruitment
Meaning:
In simple terms, recruitment is understood as the
process of searching for & obtaining applicants for
jobs, from among whom the right people can be
selected.
Definition:
“It is the process of finding & attracting capable
applicants for employment. The process begins when
new recruits are sought and ends when their
applications are submitted. The result is a pool of
applicants form which new employees are selected.
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3. A human resource management function, is one of the activities
that impact most critically on the performance of an
organization.
Steps in the recruitment process:
• Advertisement of a job vacancy.
• Preliminary contact with potential job candidates.
• Initial screening to create a pool of qualified applicants.
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4. Purpose & Importance
 Determine the present & future requirements of the
organization.
 Identifying potential job applicants.
 Increase the pool of job candidates at minimum cost.
 Help reduce the probability of candidates leaving the
organization
 Meet the organization’s legal & social obligations
regarding the composition of its workforce.
 Increase organizational & individual effectiveness.
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5. Factors Governing Recruitment
 Skill demand
 Labor market
 Time and Cost
 Size of the Firm
 Recruitment Policy
 Lengthy Process
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6. Recruitment Process
 Identify vacancy
 Prepare job description and person specification
 Advertising the vacancy
 Short-listing
 Arrange interviews
 Conducting interview and decision making
 Job offer
 Negotiation and Contract
.
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7. Recruitment Process
 Identify vacancy
It is the first step of recruitment process.
Vacancy occurred through
1 Resign
2 Expansion
There may be other ways of filling the gap, includes
• Reorganize the work
• Use overtime
• Mechanize the work
• Stagger the hours
• Make the job part time
• Subcontract the work
• Use an agency 7

8. Recruitment Process
 Prepare job description and person
specification
If your decision is that you are going to recruit, the next
step is to prepare job description and person
specification.
Job description includes
breaking the job down into its component parts
Highlighting the chief objectives
person specification
listing the key attributes required to undertake the role
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9. Sources of recruitment
Internal Recruitment
Persons who are already working in an
organization constitute the ‘internal sources’. It
includes the existing employees, the retrenched
& retired employees & dependents of deceased
employees.
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10. Internal Recruitment
Advantages
less expensive to recruit internally
No need of job advertisements or recruitment agencies
cost savings and efficiency gains
More knowledgeable and familiar candidates with the
organization's culture
Disadvantages
 No diverse work force
 Limited pool of candidates
 Difficult approach to carryout 10

11. Sources of recruitment
External Recruitment
External recruitment is a type of
recruitment where organizations rely on
suitable applicants from outside the
organization to fill a vacancy.
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12. External Recruitment
Advantages
 Wide Choice
 Injection of Fresh Blood
 Motivational Force
 Long Term Benefits
Disadvantages
 Expensive
 Time Consuming
 De motivating
 Uncertainty
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13. RECRUITMENT ADVERTISEMENT
 Recruitment advertising, also known as Recruitment
communications and Recruitment agency, includes all
communications used by an organization to attract talent to
work within it.
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14. OBJECTIVES OF RECRUITMENT ADVERTISING
Inform potential candidates about
opportunity
to reach the largest qualified audience
Obtain the number and quality of
employees that can be selected in
order to help the organization to
achieve its goals and objectives 14

15. METHODS OF JOB ADVERTISING
 Internal advertisement
Staff boards
Email
Staff magazines and news letter
 Advertising in the news papers
Employment agencies
Direct contacts
E-Recruitment
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16. DRAFTING THE ADVERTISEMENT
An advertisement should include
 Name and brief details of employing
organization
 Job role and duties
 Requirements
 Salary
 Instructions about how to apply
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17. A GOOD JOB ADVERTISEMENT
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18. E-Recruitment
• E-recruitment, also known as
online recruitment, is the
practice of using technology
and in particular Web-based
resources for tasks involved
with finding, attracting,
assessing, interviewing and
hiring new personnel.
• Some examples of E-Recruitment
are.
• LinkedIn
• Face book
• Rozee.pk 18

19. Purpose of E-Recruitment
The purpose of e-recruitment is to
• make the processes involved more efficient and
effective,
• less expensive.
• To reach a larger pool of potential employees
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20. E-Recruitment Comparison
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21. OVERSEAS RECRUITMENT
International recruitment on a large scale for
building a brand, presence, and name
recognition
globalization
A qualified candidate on less amount of
salary
pro actively sourcing quality talent
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22. The Selection Process
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23. Selection
 Selection is the process of picking individuals (out of the pool
of job applicants) with requisite qualifications and competence
to fill jobs in the organization.
 A formal definition of Selection is:- “ It is the process of
differentiating between applicants in order to identify (and here)
those with a greater likelihood of success in a job.’’
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24. Importance Of Selection
Selecting the right employees is important
for three main reasons: performance, costs
and legal obligations.
Performance:
Cost:
Legal Obligations:
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25. Application Forms
 Personal information
 Educational qualifications
 Work experience
 Salary
 Personality items
 Reference checks
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26. The Process Of Selection
 Selection is usually a series of hurdles or steps. Each one must be
successfully cleared before the applicant proceeds to the next.
01. Sorting Applicants
02. Arranging the Interview
03. The Interview
04. Selection Tests
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27. Cont.…TheProcess of Selection
05. Hiring Decision
06. Reference Checks
07. Job offer
08. Negotiation and Contract
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28. Short listing of Candidates
Short
listing of
Resume
Telephonic
Interview
Short
listing
through
selection
tests

29. Job Interview
Interview Timeline
Technical Interview
- Background of
candidates
qualification
- Questions
related to
required job field
HR Interview
Personality tests
Ask Questions like
-So, tell me something
about yourself?
-Name 3 positive and
3 negative qualities of
yours.
-Where do you see
yourself
professionally, in 3-5
years?

30. Final Selection and Hiring
Evaluations
Job Offer
Negotiations and Contract

31. Selection Process
Preliminary Interview
Selection Tests
Employment Interviews
Reference And Background Analysis
Selection Decision
Physical Examination
Job Offer
Employment Contract
Rejected
Applicants
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32. Conclusion
• Recruitment is said to be positive in its approach as it seeks to
attract as many candidates as possible.
• Selection, on the other hand, is negative in its application in
as it seeks to eliminate as many unqualified applicants as
possible in order to identify the right candidates.
• Recruiting people with the right skills and qualities is essential
for any organization if it is to maintain and improve its
efficiency.
• Careful analysis of the job to be done, and of the competencies
required to do it, is necessary if the right people are to be fitted
into the right job.
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