The document provides an overview of key concepts for creating and formatting presentations in PowerPoint, including selecting themes and layouts, adding text and formatting fonts, inserting images and applying animations/transitions. It discusses best practices for slide content and structure, and how to print and view presentations. The goal is to introduce basic PowerPoint functions to help users understand this tool and explore it further through hands-on practice in upcoming lessons.
2. A PowerPoint presentation is also called a
slideshow because the creator is creating slides,
not pages or images
One of the more common uses for a
PowerPoint is to enhance an oral presentation
This means the PowerPoint reinforces what the
speaker is saying – not actually saying it for them
Another use is a stand-alone presentation
This is when the creator makes the presentation to
run on its own without a speaker
3. A document theme provides consistency in
design and color throughout the entire
presentation by setting the color scheme, font
set, and layout.
To select a theme click the Design Tab and
browse through the Themes group. Use the
More button to see more than what is initially
shown.
The default theme is called Office
More Button
4. When PowerPoint is initially opened the Title
Slide Layout appears.
The purpose here is to introduce the topic to the
audience
There are two boxes on the title slide called
placeholders – shown by dotted lines
Placeholders will appear on almost every layout
The dotted lines will not print
To delete a placeholder click on the dotted line –
once selected hit the delete key
5. To format means to modify the appearance of
text, paragraph, page, or object
The font defines the appearance and shape of
all text, punctuation marks, and symbols
Font size refers to the height of a character
Font are measured in points
Font style refers to how the characters are
formatted – Bold, Italic, or Bold Italic
6. When a creator is giving a presentation with
the aide of a PowerPoint he/she should use the
7 X 7 rule – 7 words per line / 7 lines per slide.
This is not a set in stone – if there is an oral
presentation going on the focus should be on
the presenter not on the PowerPoint so less is
better
If there is no oral presentation, such as this,
then a more detailed slide is needed
7. The backbone of most PowerPoints is bulleted
lists
A bulleted list is a list of paragraphs preceded
by a bullet or a symbol (in this case a square)
Many bulleted lists have different levels – the
sub levels contain information about the level
above it
8. As the user moves down levels they are
demoting the text – going from level 1 to 2 or 2
to 3
As the user moves up levels they are
promoting text – going from 3 to 2 or 2 to 1
This example shows demotion from level 1
all the way to level 4 then promotion from
level 4 back up to level 1
9. A layout specifies the
arrangement of placeholders on
a slide
The placeholders can contain
several different objects such as
– Text, Pictures, Charts, Tables,
and Shapes
To choose a layout the user must
go to the Layout Gallery
The Layout Gallery is located on
the Home Ribbon under the
New Slide button – click where
it says New Slide, not the icon
10. There are 9 different layouts to choose from
5 of the 9 contain text and content meaning the
slide will have a bulleted list on one portion of
the slide and an image, chart, table, etc. on the
other portion
If the user has created a slide the layout can be
changed – click the layout dropdown button
next to New Slide -- the objects currently on the
slide will move to fit the new layout.
11. A view is the mode in which PowerPoint
appears on the screen
The default view is Normal View
Normal view consists of three working areas
On the left is the Slides / Outline Pane – The slides tab
shows mini-slides or thumbnails of what the slide looks
like. The outline tab shows the slide in outline or text
format without the designs or layouts
The slide pane which is the main portion of the screen
The Notes pane located at the bottom – this is for the
presenter to make notes – these do not show on the
presentation
12. A second view is the Slide Sorter view – this
allows the user to see mini-slides of the
presentation in the order they will come up.
This can aide in organization
The next view is called Reading View – this
allows the user to view the presentation much
like a book – with arrows to go back and forth
13. The final view is called Slide Show view – this
actually plays the presentation as it is intended
This view can also be achieved by pressing the F5
key on the top of your keyboard
The different views can be selected on the
bottom right of the screen next to the Zoom
slider
Normal
Slide
Sorter
Reading
Slide
Show
14. ClipArt in PowerPoint works the same as it
does for all MS Office applications for the most
part – there are some differences, but you will
have to take Digitized Presentation to find
those out (gotta love commercials!!!)
When searching for clipart make sure the
Include Office.com box is checked – this will
return the most results
To get to clipart – click the Insert Tab then the
clipart button – from there type in a search
word and click go
Inserting the image is as easy as clicking on it
15. The red circles are
pointing out sizing
handles that can be
uses to resize an
image
The purple circle is
showing the rotation
handle – this allows
the images to be
turned in several
ways
16. By default PowerPoint ends a slideshow with a
black slide – never showing the audience
normal view
It is best to end the show with a similar slide to
the title slide – showing the title of the
presentation and the presenters name. It may
also include additional information such as
how to contact the presenter at a later time
(email, phone, or address)
17. To go back to a completed slide simply click on
the thumbnail or bullet (if on the outline tab).
This will make that slide the active slide in the
slide pane – changes now can be made.
There may be a need to rearrange them – the
easiest way to accomplish this is to drag and
drop
Either in normal view in the Slides pane or in slide
sorter view is the best
Click and hold on the slide to be moved and drop it
where it is to be located – a line will signify where it
will be place (the line is horizontal in normal view
and vertical in slide sorter view)
18. Animations are visual and sound effects applied to
text or content on a slide
To add animation select an object on a slide then click the
animations tab. Select an animation from the Animation
group and presto it is animated
Transitions is an effect used to progress from one
slide to another
To add transitions to slides select the slide or slides that
are to have transitions, click the transitions tab, then
choose the transition in the transition group.
As mentioned earlier there is more to transitions
and animations, but you will have to take the next
class, Digitized Presentation, to learn them!!!
19. Much like all other MS Office
Applications the user needs to click
File and Print to get to the Print
menu
The user can select to print all slides
or just a couple
The user can select to print multiple
slides per page (up to 9)
20. For many this will be information that is
already known, but for others this will be
brand new stuff – take time going through the
steps in the book and projects.
Explore PowerPoint a little if time allows. It is a
very powerful program if the time is taken to
learn it.
